Executive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsRochester, NYCogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. Provides administrative and operational support in a fast-paced office environment by managing communications, coordinating meetings, maintaining filing systems, and handling correspondence.
SEIU Patient Unit Secretary University of RochesterSEIU Patient Unit SecretaryRochester, NY$18.75–$25.44 / hourOpening: Worker Subtype: Regular Time Type: Part time Scheduled Weekly Hours: 24 Department: 500461 2-9200 Gen Adult Psych Nrsg Work Shift: UR - Day (United States of America) Range: UR SEIU 024 H Compensation Range: $18.75 - $25.44. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better.
Medical Secretary Rochester Colon and Rectal SurgeonsMedical SecretaryRochester, New York$18.50We are looking for an experienced ( 2 years or more ) Medical Secretary with knowledge and understanding of MEDENT EMR strongly preferred . Ability to multi-task is essential, efficient, well organized, and able to remain calm while managing the responsibilities of the job.
Unit Secretary (Full-time, Days) Rochester Regional Health SystemUnit Secretary (Full-time, Days)Rochester, NY$17.25–$19.75 / hourAnswer telephone/route calls, provide administrative support for nurses and physicians, sort and distribute mail; create work orders, HELPSTAR tickets and report any unit requirements to appropriate department; maintain inventory and supply levels for unit. Perform daily rounding of patients on unit, update whiteboards and ensure all safety measures are in place; respond to patient's call for service as needed; maintain awareness of arrivals and discharges on unit.
Department Secretary Rochester Regional HealthDepartment SecretaryROCHESTER, NY$17.28–$19.88 / hourComplete cash reconciliation daily; apply all third-party payer and patient payments to patient accounts; enter and maintain the integrity of all patient demographics and third party payer information in the applicable lab and billing systems PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Manage check-in and check-out; schedule appointments; file and maintain pending charts; ensure system and patient information is up to date; distribute incoming mail and prepare outgoing mail; make copies as necessary; respond to voicemails, e-mail and records request in a timely fashion Billing.
SEIU Patient Unit Secretary in the NICU/Newborn University of RochesterSEIU Patient Unit Secretary in the NICU/NewbornRochester, NY$18.75–$25.44 / hourFollows directions of nurses, physicians and other authorized personnel during emergencies.7.Orders supplies/forms, assures their arrival and restocks appropriately.8.Maintains clean and orderly work environment.9.Provides assistance on other units as necessary.10.Assists with patient transport as needed. Triages problems to appropriate person or department.5.Maintains record of patient location when off unit.6.Communicates and works effectively with other departments on patient, staff and unit related matters.
Clinical Secretary (CMG OB/GYN) Thompson HealthClinical Secretary (CMG OB/GYN)Canandaigua, NY$19.40–$22.50 / hourKnowledge of multiple insurance policies, administrative requirements, copayments, benefit coverage and their application to multiple patients for multiple scenarios as presented in practice setting is strongly preferred. The Clinical Secretary plays a vital role in assuring whole patient care is made available to each individual via answering phones, convenient appointment scheduling, accurate & timely referrals & prior authorizations as well as issue resolution.
Float Clinical Secretary (Physician Practices) Thompson HealthFloat Clinical Secretary (Physician Practices)Canandaigua, NY$19.40–$22.50 / hourKnowledge of multiple insurance policies, administrative requirements, copayments, benefit coverage and their application to multiple patients for multiple scenarios as presented in practice setting is strongly preferred. Exhibits time management skills, keyboarding skills and multi-tasking abilities to assure business components of the practice are maintained at an efficient and effective level.
Clinical Secretary (OB/GYN- Canandaigua Location) Thompson HealthClinical Secretary (OB/GYN- Canandaigua Location)Canandaigua, NY$17.97–$22 / hourKnowledge of multiple insurance policies, administrative requirements, copayments, benefit coverage and their application to multiple patients for multiple scenarios as presented in practice setting is strongly preferred. The Clinical Secretary plays a vital role in assuring whole patient care is made available to each individual via answering phones, convenient appointment scheduling, accurate & timely referrals & prior authorizations as well as issue resolution.
Unit Secretary Rochester Regional Health SystemUnit SecretaryRochester, NY$17.25–$19.89 / hourDaily Administration Answer telephone/route calls, provide administrative support for nurses and physicians, sort and distribute mail; create work orders, HELPSTAR tickets and report any unit requirements to appropriate department; maintain inventory and supply levels for unit. Patient Care Perform daily rounding of patients on unit, update whiteboards and ensure all safety measures are in place; respond to patient's call for service as needed; maintain awareness of arrivals and discharges on unit.
Legal Secretary II (Help Program) COUNTY OF MONROELegal Secretary II (Help Program)Rochester, NY$41,198–$54,254 / yearGraduation from high school or possession of an equivalency diploma, plus EITHER: Two (2) years paid full‑time or its part‑time equivalent secretarial, clerical, legal assistant, or paralegal* experience; OR, Successful completion of at least sixty (60) college semester credit hours; OR, Satisfactory completion of a regionally accredited paralegal training and instructional program and possession of a certificate of completion; OR, An equivalent combination of education and experience as defined by the limits of (A), (B), and (C) above. Duties involve operating a variety of office equipment utilized for the preparation and typing of confidential legal documents including, but not limited to, an electronic work station and transcription equipment.
Clinical Secretary (CMG OB/GYN) UR Medicine Thompson HealthClinical Secretary (CMG OB/GYN)Canandaigua, New YorkKnowledge of multiple insurance policies, administrative requirements, copayments, benefit coverage and their application to multiple patients for multiple scenarios as presented in practice setting is strongly preferred. The Clinical Secretary plays a vital role in assuring whole patient care is made available to each individual via answering phones, convenient appointment scheduling, accurate & timely referrals & prior authorizations as well as issue resolution.
Float Clinical Secretary (Physician Practices) UR Medicine Thompson HealthFloat Clinical Secretary (Physician Practices)Canandaigua, New YorkKnowledge of multiple insurance policies, administrative requirements, copayments, benefit coverage and their application to multiple patients for multiple scenarios as presented in practice setting is strongly preferred. The Clinical Secretary plays a vital role in assuring whole patient care is made available to each individual via answering phones, convenient appointment scheduling, accurate & timely referrals & prior authorizations as well as issue resolution.
Department Secretary - Transportation Department Victor Central School DistrictDepartment Secretary - Transportation DepartmentNYSecretary to department administration, responsible to schedule appointments, generate correspondence for department administration, and other duties as requested. Contracts can be found on the Victor Central School District website on the Human Resources page.
Unit Secretary (Health Unit Coordinator) / Patient Care Tech UR Medicine Thompson HealthUnit Secretary (Health Unit Coordinator) / Patient Care TechCanandaigua, New YorkFocus on Employee Wellness : Biometric screenings, Wellness programs, Access to onsite gym, Zen Room, Community Shared Agriculture program. You will enjoy a competitive salary and generous benefits, free onsite parking, an excellent staffing model and a modern, caring, high-tech environment.
Secretary for Admissions - Genesee Community College Genesee Community CollegeSecretary for Admissions - Genesee Community CollegeBatavia, NYLocation: Batavia, NY Category: Civil Service Job Type: Full-time Posted On: Tue Apr 28 2026 Job Description: DISTINGUISHING FEATURES OF THE CLASS: This is important clerical work which involves responsibility for performing complex secretarial tasks for an administrative head of an educational or governmental agency. The work can be characterized as involving increasingly responsible secretarial tasks requiring a high degree of mature judgment and knowledge of program policies and procedures.
Administrative Assistant 1 / Trainee 1 / 2 - NY HELPS New York State Thruway AuthorityAdministrative Assistant 1 / Trainee 1 / 2 - NY HELPSNY$40,391–$58,447 / yearTransfer Eligible - One year of permanent competitive service at Salary Grade 6* or higher and: Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Assistant 1 (formerly Secretary 1), Administrative Assistant 2 (formerly Secretary 2), Accountant Aide including Trainee 1 & 2, Business Document Specialist 1 & 2, Program Aide, Legal Assistant Trainee 1 & 2, Library Clerk 2 & 3, Office Assistant 1, Office Assistant 1 (Keyboarding), Office Assistant 2, Office Assistant 2 (Calculations), Office Assistant 2 (Customer Service), Office Assistant 2 (Keyboarding), Office Assistant 2 (Stores/Mail), Office Assistant 3, Office Assistant 3 (Calculations), Senior Offset Machine Operator, Stores & Mail Operations Supervisor. Non-competitive qualifications for NYHELPS: Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
NewClinic Administrative Assistant Fresenius Medical CareClinic Administrative AssistantBergen, New JerseyAs a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease. Scheduling and Registration - Responsibilities may include the following based on location and business need: Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
Administrative Assistant Horizon Health ServicesAdministrative AssistantBatavia, NY$18.26–$19.78 / hourPart timeSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Administrative Assistant Horizon CareerAdministrative AssistantBatavia, New YorkSupporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America’s Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day.
Administrative Assistant BHVA Kenrick CorporationAdministrative Assistant BHVACanandaigua, NY$18.50–$24 / hourFull timeAs a key member of the Administrative Team, the Administrative Assistant will ensure that the administrative responsibilities are carried out effectively and efficiently while delivering excellent service to internal needs and external clients. Ensure timely and accurate implementation of the following: correspondence, reports, unit sale related documents, welcome letters, processing access cards, and delivery of Financial Reports and other documents, etc.
Administrative Assistant IV - MBI/CVBI University of RochesterAdministrative Assistant IV - MBI/CVBIRochester, NY$21.36–$29.90 / hourResponsibilities include supporting the DD of Research Operations and other key leaders in the Department and Institute e.g., Vice Chair, Lead Research Specialist & Academic Administrator, on tasks that will include coordinating administrative meetings, handling correspondence, maintaining records, and performing a variety of other clerical tasks that can include supply ordering, visa processing & timekeeping. The Administrative Assistant will serve as the first point of contact for internal and external inquiries, representing the office in a professional and welcoming manner for faculty, staff, students and guests - stationed on the 3rd floor of KMRB.
Quality Assurance Administrative Assistant Lifetime Assistance IncQuality Assurance Administrative AssistantRochester, NY$23–$28 / hourEducation Support: Tuition assistance, scholarships - 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester - plus micro-credential stipends up to $750 and SUNY partnerships. Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Administrative Assistant for Quality Assurance Lifetime AssistanceAdministrative Assistant for Quality AssuranceRochester, New YorkEducation Support: Tuition assistance, scholarships — 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester — plus micro-credential stipends up to $750 and SUNY partnerships. Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Administrative Assistant CareerscapeAdministrative AssistantRochester, NY$18–$22 / hourTemporaryThe ideal candidate will be proactive, detail-oriented, and capable of handling multiple tasks simultaneously while maintaining a positive attitude. As an Administrative Assistant, you will be responsible for managing schedules, organizing files, and assisting in communications.
NewAdministrative Assistant SERVPROAdministrative AssistantEast Rochester, NY$21–$24We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonNYComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Administrative Assistant IV(L) University of RochesterAdministrative Assistant IV(L)Rochester, NY$21.36–$29.90 / hourThis role is responsible for coordinating payroll processes, managing purchasing and invoice reconciliation, supporting HR functions including job postings and employee status changes, maintaining departmental compliance tracking (FMLA, traveler contracts, training pay), and supporting leadership scheduling and operational coordination. The position plays a critical role in ensuring the administrative operations of SPD run efficiently, supporting a department that directly impacts operating room readiness, patient safety, and hospital procedural services.
Administrative Assistant IV University of RochesterAdministrative Assistant IVRochester, NY$21.36–$29.90 / hourIndividual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better.
Administrative Assistant TandymAdministrative AssistantRochester, New York$22–$24 / hourA property management firm in Western New York is actively seeking a hardworking and versatile Administrative Assistant to join their growing Facilities team in Rochester. 2+ years of previous experience in an Administrative support role.
Academic Administrative Assistant Bryant & Stratton CollegeAcademic Administrative AssistantRochester, NY$21.63–$22.60 / hourFounded in 1854, Bryant & Stratton College offers real-world education leading to bachelors, associates, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. The individual will maintain contemporary knowledge and skills in the approved fields and will participate in departmental and campus-wide activities as a member of the campus team.
NewReal Estate Legal Administrative Assistant Underberg and KesslerReal Estate Legal Administrative AssistantRochester, NY$45,000–$55,000 / yearUnderberg & Kessler LLP is seeking a Real Estate Legal Administrative Assistant to join our Real Estate Practice Group in Rochester, NY.This is an excellent opportunity to work alongside experienced legal professionals in a collaborative firm that values excellence, client service, and professional growth. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Administrative Assistant/ Community Services Lifetime AssistanceAdministrative Assistant/ Community ServicesRochester, New YorkEducation Support: Tuition assistance, scholarships — 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester — plus micro-credential stipends up to $750 and SUNY partnerships. Community Impact: Join efforts that reflect Lifetime Assistance’s dedication to community partnerships and enhanced quality of life for all.