Annandale-on-Hudson, NY30+ days ago
Maintain records of Institute and Graduate Program expenses • Event planning (arranging accommodations, travel, and meals; communicating with participants; tracking participant info) • Prepare purchase orders and check requests; submit scholar and Institute expenses for reimbursement • Assist Institute's president with administrative tasks as needed such as managing appointments and completing expense reports • Coordinate with campus departments to facilitate building use and maintenance • Support administrative tasks related to incoming Graduate Program registration • Support scholars and staff with basic office functions (copying, scanning) • Schedule appointments, meetings, and reservations as needed • Greet Institute visitors, providing directions and answering inquiries as needed • Screen and redirect phone calls on a multiline system and take messages as needed • Collate and distribute incoming mail for the Institute's scholars, staff, and graduate students • Prepare and send traditional and electronic correspondence • Create and maintain filing systems, both electronic and physical • Order office, kitchen, and breakroom supplies • Other duties as required. • Five (5) years of administrative experience; previous experience in an academic environment is a plus • Outstanding organization, time management, and problem-solving skills • Self-starter who has ability to take initiative and work independently • Some flexibility to work outside of normally assigned hours to support Institute events • Strong written and verbal communication skills • Excellent interpersonal skills.