NewAdministrative Assistant IST Management ServicesAdministrative AssistantWashington, DC, Washington, DC$28–$30 / hourFull timeThe ideal candidate enjoys working with people, is comfortable learning new systems, and can manage a variety of responsibilities while maintaining a high level of accuracy and customer service. Maintain accurate individual and organizational records within membership and business databases, including data entry, updates, data cleanup, and committee information.
Administrative Assistant - Education Maryland School For The BlindAdministrative Assistant - EducationFullerton, MDQUALIFICATIONS: Knowledge, skills and general abilities: Advanced knowledge of typing/transcription, word processing, data base operation, document filing methods, record keeping use and maintenance of office machines and equipment. Provides clerical services to the Director of Education, reception services to the front office of Newcomer Building, and administrative support for staff and summer ESY programs.
Administrative Services Assistant (Office Automation) U.S. Department of JusticeAdministrative Services Assistant (Office Automation)Washington, DC$40,736–$52,957 / yearSpecialized experience is defined as experience providing a variety of clerical and administrative functions such as producing written documents utilizing office automation software; obtaining information from files or general reference sources; maintaining files, inputting information into databases or spreadsheets; sorting and retrieving data to produce documents and reports; preparing and/or assisting with travel requests and vouchers; conducting inventory, processing supply requests; purchasing office supplies and reconciling purchase card statements; managing company vehicles; and receiving telephone calls and visitors to the office. Required, if applicable: VEOA documentation In order to verify your Veterans Preference entitlement, please submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); or if you are a current Active Duty member you must submit a certification on appropriate military branch letterhead that indicates: 1) your service dates, 2) expected discharge or release date from active duty with a release/discharge date no later than 120 days from the closing date of this announcement, and 3) the character of service (e.g., Honorable).
Administrative Services Assistant (OA) U.S. Department of JusticeAdministrative Services Assistant (OA)Washington, DC$41,609–$67,006 / yearSpecialized Experience: Experience providing a variety of clerical and administrative functions such as producing written documents utilizing office automation software; obtaining information from files or general reference sources; inputting information into databases or spreadsheets; sorting and retrieving data to produce documents and reports; processing supply requests; purchasing office supplies; and receiving telephone calls and visitors to the office. Specialized Experience: Experience performing a wide range of clerical and administrative duties, including preparing and editing correspondence, reports, and other documents using office automation software; maintaining and organizing information to produce accurate and timely reports; supporting front-office operations by answering and directing phone calls, assisting with inquiries, and greeting visitors in a professional and welcoming manner.
NewAdministrative Assistant needed in Lutherville Ryan NibargerAdministrative Assistant needed in LuthervilleLutherville, MarylandThis position is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering excellent internal and external customer service. Our client, a growing and professional organization in the Baltimore County area, is seeking a detail-oriented Administrative Assistant to support daily office operations.
NewAdministrative Officer U.S. Department of the InteriorAdministrative OfficerWashington, DC$104,349–$135,657 / yearSpecialized experience is defined as demonstrated experience: Advising managers on administrative operations and identifying or recommending ways to improve business processes; developing, managing, monitoring, or analyzing budgets and financial resources; advising managers on human resources matters such as staffing, position management, personnel actions, or organizational structure; and managing or providing guidance on administrative functions such as procurement, acquisitions, property, space, travel, or other business operations. If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active-duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation.
Administrative Assistant Maryland Medical Day Services LlcAdministrative AssistantBaltimore, MDFull timeThe ideal candidate will provide administrative support to ensure the smooth operation of our Adult Day Care Center. This position requires excellent communication skills, attention to detail, and a passion for working with adults.
Legal Administrative Assistant Ballard Spahr LLPLegal Administrative AssistantWashington, District of ColumbiaPreparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents, as well as e-filing in various state and federal courts, both trial and appellate. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.
Administrative Assistant II OBXtek Inc.Administrative Assistant IISpringfield, VirginiaFull timeIntermediate knowledge of administrative or program management procedures regarding planning, implementing, and problem-solving capabilities; A high attention to detail, self-starter, results driven, and ability to follow through on details is essential; Demonstrated skill of shifting approach in response to the demands of a changing situation; Proficient in MS Office and excellent written and verbal communication skills; Ability to handle multiple tasks simultaneously; . Generates and complies data calls for weekly activities reports, other routine reports, correspondence, memos, and briefing materials; Acts as a branding gatekeeper and correspondence quality control manager by reviewing and tracking correspondences, after actions, meetings, briefings, and coordinates materials for management review.
Administrative and Governance Manager, SEIU Virginia 512 Service Employees International UnionAdministrative and Governance Manager, SEIU Virginia 512Fairfax, VA$80,000–$85,000 / yearOversee financial systems and ensure strong internal controls while working with the approved vendors and audit firms • Track bank accounts, deposits, balances, and provide regular financial reporting to leadership • Monitor invoices, approve and process payments, conduct reconciliations, and report variances • Prepare monthly financial statements, including cash flow, income and loss statements, and balance sheets • Assist in budget development and monitor expenditures against approved budgets • Analyze financial variances and recommend corrective actions • Support annual audit processes and tax filings • Prepare required financial disclosure reports in compliance with County, State, Federal, and SEIU regulations • Ensure compliance with GAAP and sound accounting practices. • Oversee daily office and administrative operations • Serve as the primary point of contact for maintenance, supplies, vendors, equipment, mailing, shipping, and facility needs • Develop, review, and implement operational policies and procedures • Manage contracts and vendor relationships, including negotiations and compliance • Assign and monitor administrative staff responsibilities and performance • Ensure accurate record keeping, file maintenance, and data integrity • Maintain security and confidentiality of organizational financial data and records • Provide administrative support to the President and Executive Board • Coordinate travel, meeting logistics, and event execution • Support planning and implementation of statewide meetings, conferences, and union events.
Senior Administrative Assistant M&T Bank CorpSenior Administrative AssistantMcLean, VA$23.84–$39.74 / hourPerform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department. Overview: Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank.
Administrative Assistant / Receptionist GOODWILL IND OF THE CHESAPEAKE INCAdministrative Assistant / ReceptionistBaltimore, MDPreferred skills like familiarity with office management software and customer service enhance the candidate's ability to streamline operations and improve visitor experiences. The required skills such as communication and organizational abilities are essential for managing front desk interactions and coordinating office activities efficiently.
Administrative Assistant, Advancement Commonwealth of VirginiaAdministrative Assistant, AdvancementFairfax, VARequired Qualifications: Prior administrative or office experience; Experience working in a fast-paced environment; Experience purchasing goods and services for an organization; Strong organizational skills and attention to detail; Effective written and verbal communication skills; Ability to handle sensitive and confidential information; Proficiency in Microsoft Office Suite (Excel and Word, including mail merge); Strong interpersonal and customer service skills; Ability to learn CRM and reporting systems (e.g., Salesforce, Anthology, MicroStrategy); Ability to manage multiple priorities and meet deadlines; and. Maintains and updates donor, prospect, and board records in Patriot Force (Salesforce), including activity reports; Reviews and updates advisory board rosters; assists with reporting and data cleanup; Maintains electronic filing systems (SharePoint, Teams, shared drives); Supports procurement processes, including eVA submissions and order tracking; Supports stewardship efforts - drafting and processing donor thank-you correspondence, gift packaging and mailing; Conducts basic prospect research and handles confidential information with discretion; and.
Part-Time/Temp Administrative Assistant Whitman Associates, Inc.Part-Time/Temp Administrative AssistantWashington, District of Columbia$20–$23Utilize Whitman’s broad range of partnerships with established firms, non-profits, and start-ups to enter the workforce! Established in 1972, Whitman Associates, Inc. specializes in the search and placement of office support personnel in the DMV area.
Administrative Assistant Donohoe Companies Inc., TheAdministrative AssistantWashington, Washington, DCResponsibilities: AAA Complete Building Services (CBS) seeks a full-time Administrative Assistant to provide crucial administrative support at a large government facility in Washington, DC. This role involves managing service requests, maintaining the CMMS, dispatching technicians, scheduling subcontractors, collecting visit reports, and interfacing with customers.
OFFICE PERSONNEL ADMINISTRATIVE (FULL TIME) Compass Group North AmericaOFFICE PERSONNEL ADMINISTRATIVE (FULL TIME)Washington, DC$28–$32 / hourIf you want to be a part of an exceptional team who values Excellence by setting the bar high, Integrity by living our values, Respect by valuing the contributions of every team member, Teamwork by supporting each other, and Innovation by keeping things exciting, please see our open position below. Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing.
Administrative Assistant and Outreach Coordinator Terrestris Global SolutionsAdministrative Assistant and Outreach CoordinatorWashington, DCManage basic office administration functions including archiving office and meeting records, ordering supplies, organizing meetings by reserving conference space, arranging for telecommunications requirements, developing, and tracking building access security lists, providing escort to visitors, duplicating meeting materials, and providing logistics support as needed, whether a meeting is in the DOT building or elsewhere. Support CMTS transfer of funds and acquisition capabilities which may include coordination of interagency correspondence, agreements, purchase requests, and communication with administrative staff of CMTS member agencies, including the MaritimeAdministration.
Administrative Assistant Sr Blue OriginAdministrative Assistant SrWashingtonand/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing, vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training. Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs.
Administrative Coordinators International Monetary FundAdministrative CoordinatorsWashington DC, District of ColumbiaOperational and Logistical Coordination: managing official travel logistics, including travel authorizations and expense reports; supporting the planning and delivery of seminars, workshops, and conferences at Headquarters and overseas by arranging venues, catering, materials, and participant support; maintaining accurate, well-organized electronic filing systems and retrieving documents from internal repositories. Internal Review and Workflow Management: coordinating the internal review process of a wide range of documents; monitoring review mailboxes, distributing materials to reviewers, and tracking deadlines; organizing, formatting, and posting consolidated review comments on behalf of the team.
Administrative Assistant UL Research InstitutesAdministrative AssistantColumbia, MarylandThe Administrative Assistant handles a variety of tasks, including processing expenses, purchasing activities, organizing financial records, assisting with invoice and supplier tasks, and preparing budget-related documentation. Through advanced fire science, rigorous research, extensive outreach, and education in collaboration with our international network of partners, we share with stakeholders the information, tools, and resources that enable them to make better, more fire-safe decisions that ultimately save lives and property.