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The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team.

HOUR

<p><strong>Job description</strong></p><p><strong>Overview</strong><br/> We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. This role is crucial in ensuring the smooth operation of our office and supporting various projects and initiatives.</p><p><strong>Responsibilities</strong></p><ul><li>Provide executive administrative support, including managing schedules, coordinating meetings, and handling correspondence.</li><li>Maintain and organize the Outlook Calendar for executives, ensuring all appointments are scheduled efficiently.</li><li>Assist in project coordination by tracking deadlines, preparing reports, and following up on action items.</li><li>Serve as a personal assistant to executives by preparing travel arrangements, expense reports, and other personal tasks.</li></ul><p><strong>Qualifications</strong></p><ul><li>Proven experience in an executive administrative support role or similar position.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li><strong>Confidentiality</strong></li><li>Excellent written and verbal communication skills.</li><li>Familiarity with project coordination principles and office management practices.</li></ul><p>*</p><ul><li>Ability to maintain confidentiality and handle sensitive information professionally.</li><li><strong>A proactive attitude with strong problem-solving skills and attention to detail.</strong></li></ul><p>Job Type: Full-time</p><p>Pay: $10.00 - $13.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li><li>Weekends as needed</li></ul><p>Language:</p><ul><li>Bilingual English and Spanish</li></ul><p>Ability to Commute:</p><ul><li>McAllen, TX 78501 (Preferred)</li></ul>

South Texas Auto Group

Executive Assistant

Administrative Skills

Communication Skills

Dental Insurance

Detail Oriented

English Language

Establish Priorities

Executive Assistant Skills 

Expense Reports

Microsoft Outlook

Multilingual

Multitasking

Office Management

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Project Tracking

Project/Program Coordination

Reporting Skills

Schedule Development

Spanish Language

Time Management

Travel Planning

Vision Plan

Writing Skills

TalentNest

The Executive Administrative Assistant serves as a liaison between the Vice President for Institutional Advancement and External Affairs and other constituencies, both internal and external, and is responsible for the full range of executive support for communication, implementation of best practices, and sustaining strategies to meet college and division goals. Excellent communication skills are necessary to deal with the public representing diverse backgrounds, respectfully addressing concerns in a positive, professional manner with skills appropriate to the executive level.

<b>Overview</b><br/><br/>The Executive Administrative Assistant is responsible for a wide variety of administrative functions, including providing calendar management, mail processing, file management, word processing, and general administrative support and special project work. The Executive Administrative Assistant serves as a liaison between the Vice President for Institutional Advancement and External Affairs and other constituencies, both internal and external, and is responsible for the full range of executive support for communication, implementation of best practices, and sustaining strategies to meet college and division goals. <br/><br/><b>Skills and Experience</b><br/><br/>Bachelor's Degree required. Master's Degree preferred. Five (5) years of executive assistance experience to an officer of a large corporation or educational institution preferred. Proficient in word processing, database, spreadsheet applications, and developing PowerPoint presentations, with knowledge of basic graphic design. High level of knowledge of computer software/hardware and interface with mainframe (Banner) applications. Experience and ability to organize workflow to expedite administrative and office functions. Excellent communication skills are necessary to deal with the public representing diverse backgrounds, respectfully addressing concerns in a positive, professional manner with skills appropriate to the executive level. Strong background and experience in providing effective customer service and responding to sensitive situations professionally. Excellent oral and written communication skills. <br/><br/><b>Benefits</b><br/><br/>Don't miss this chance to enhance your experience in a production environment while enjoying competitive pay and a comprehensive benefits package. <br/><br/><ul><li>Weekly pay </li><li>$5 prescription drugs </li><li>$5 doctor's visit copays </li><li>Free teledoctor service </li><li>Free counseling services </li><li>Life insurance included </li><li>Vision insurance included </li><li>Dental insurance included </li><li>Vacation and holiday pay </li><li>Scholarship Opportunities </li><li>401(k) retirement plan </li><li>Free legal services </li><li>Our unbeatable employee discount program </li></ul><br/><br/>Apply now so we can hold a spot for you. We can't wait to talk to you! <br/><br/>--Your nin team

<p>The Ōnin Group is a privately held regional staffing agency serving the southeast, mid-south and southwestern United States. According to Staffing Industry Analysts, we have been ranked among the 100 Largest US Staffing Firms and among the 100 Fastest Growing US Staffing Firms. We also feature the most sophisticated staffing industry technology and hiring practices available today. In spite of our size, we have maintained the highly personalized service and partnership mindset indicative of a smaller, less bureaucratic company. </p>
<p>While many other staffing services have faltered in recent years, The Ōnin Group has enjoyed impressive yet responsible growth. We have built our business organically, by empowering our staff and developing strong long-term client relationships. </p>
<p>Many of our competitors claim to be full-service staffing agencies but when it comes down to it, many struggle at anything outside of their core business. Through divisional integration and strategic partnerships, the Ōnin Group provides 1st rate service in a number of verticals.</p>

The Onin Group

Executive Administrative Assistant

Best Practices

Calendar Management

Co-Payments

Customer Support/Service

Diversity

File Management

Graphic Design

Legal

Life Insurance

Mail Processing

Microsoft PowerPoint

Prescription Drugs

Spreadsheets

Word Processing

Hire Recruits

<h5>Executive Administrative Assistant </h5><p>Mcallen, TX </p><p>The Executive Administrative Assistant is responsible for a wide variety of administrative functions, including providing calendar management, mail processing, file management, word processing, and general administrative support and special project work. The Executive Administrative Assistant serves as a liaison between the Vice President for Institutional Advancement and External Affairs and other constituencies, both internal and external, and is responsible for the full range of executive support for communication, implementation of best practices, and sustaining strategies to meet college and division goals. </p><p>Bachelor's Degree required. Master's Degree preferred. Five (5) years of executive assistance experience to an officer of a large corporation or educational institution preferred. Proficient in word processing, database, spreadsheet applications, and developing PowerPoint presentations, with knowledge of basic graphic design. High level of knowledge of computer software/hardware and interface with mainframe (Banner) applications. Experience and ability to organize workflow to expedite administrative and office functions. Excellent communication skills are necessary to deal with the public representing diverse backgrounds, respectfully addressing concerns in a positive, professional manner with skills appropriate to the executive level. Strong background and experience in providing effective customer service and responding to sensitive situations professionally. Excellent oral and written communication skills. </p><p>Don't miss this chance to enhance your experience in a production environment while enjoying competitive pay and a comprehensive benefits package. </p><ul><li>Weekly pay </li><li>$5 prescription drugs </li><li>$5 doctor's visit copays </li><li>Free teledoctor service </li><li>Free counseling services </li><li>Life insurance included </li><li>Vision insurance included </li><li>Dental insurance included </li><li>Vacation and holiday pay </li><li>Scholarship Opportunities </li><li>401(k) retirement plan </li><li>Free legal services </li><li>Our unbeatable employee discount program </li></ul><p>Apply now so we can hold a spot for you. We can't wait to talk to you! ––Your nin team </p>

Onin Staffing

IRecruitee

ADAPTED_NOW

We want your knowledge and expertise to pair with LUMA's globally recognized experts in numerous fields such as customer service, field workforce development, high-voltage transmission engineering, distributed energy resources and mini/micro grid integration. Reporting to the Vice President, Responsible for performing a wide variety of administrative support services ranging from complex to routine, all of which contribute to the efficient and professional operation of the Vice President's Department.

<h4>LUMA - Built for Puerto Rico</h4><p>We rely on electricity every day. We need it to run our appliances, power the streetlights and produce the goods and services that drive our economy.</p><p>At LUMA we are committed to provide Puerto Rico with electricity that we all can depend on. At LUMA, we put people first — our employees, our customers and the communities where we live and work. We encourage and inspire our people to embrace opportunities as they work to build an electricity system that will make Puerto Rico a better place.</p><p>If you're looking for a career where you can make a tangible difference in the lives of your neighbors and your community, LUMA is the place for you. LUMA offers new jobs designed to respond to the current and future needs of the T&D system. Together we're transforming the island's electric transmission and distribution system, and energizing Puerto Rico. Please note that these new jobs with LUMA offer different terms and conditions of employment to those currently in place with PREPA.</p><p>We will schedule interviews with all qualified PREPA candidates. All PREPA applicants will receive priority in hiring and a compensation package equal to or better than what they receive today. In order to receive notifications as additional positions and locations are posted, please create a profile on our career site.</p><h4>About the Position</h4><p>Reporting to the Vice President, Responsible for performing a wide variety of administrative support services ranging from complex to routine, all of which contribute to the efficient and professional operation of the Vice President's Department. The position will require an appreciation for and understanding of protocol, discretion, professionalism, and acceptance of responsibility. This position requires an individual who is highly organized and has the ability to interpret and make decisions in accordance with prescribed procedures and practices of the organization. In order to provide effective and efficient service it is expected that the position will be flexible in terms of hours of work and maintain confidentiality, diplomacy and tact at all times.</p><h4>What will you get up to everyday?</h4><ul><li>Provide professional administrative support to the Vice President through proactive development and preparation of correspondence, presentations, and reports</li><li>Proactively assist with the daily calendars through effective scheduling and rearranging of meetings and appointments</li><li>Proactively arrange and coordinate logistics and catering for meetings, travel and other events</li><li>Coordinate, prioritize, and track the flow of distribution of mail, telephone, and electronic information</li><li>Manage and maintain the department's Organizational Charts for LUMA Health, Safety, Environmental & Quality.</li><li>Create and maintain hard copy and electronic file systems</li><li>Interpret and present large amounts of data in user friendly manner such as graphs and charts</li><li>Assist with various projects as required within LUMA, Health, Safety, Environmental & Quality.</li><li>Demonstrated ability to perform maturely and professionally ensuring complete confidentiality of sensitive and confidential information. Demonstrated ability to manage and perform effectively under conditions of stress</li><li>Basic understanding of accounting principles, the utility business and regulatory process. Superior understanding and ability to use Microsoft Office applications, Word, Excel, PowerPoint, Outlook and Adobe Acrobat, including the ability to develop reports from concepts provided. Knowledge of Oracle Financial would be an asset in preparation of expense claims</li><li>Superior communication, intrepersonal and organizational skills</li><li>Demonstrated ability to perform effectively, ensuring complete accuracy, under tight deadlines and with minimal supervision</li><li>Strong verbal communication style that reflects the ability to work with a wide range of Executives, Vice Presidents and Sr. Managers</li><li>Demonstrated ability to collaborate and build relationships</li><li>Superior knowledge of the English and Spanish languages with ability to proof read, edit and provide quality control of grammar, formatting and spelling on documentation</li><li>Other duties as assigned</li><li>Perform major storm restoration work and associated drills as assigned</li><li>Follow all policies and procedures</li></ul><h4>What We are Hoping You Bring to LUMA</h4><p>LUMA's culture is rooted in the concept of People First, Safety Always. We want your knowledge and expertise to pair with LUMA's globally recognized experts in numerous fields such as customer service, field workforce development, high-voltage transmission engineering, distributed energy resources and mini/micro grid integration.</p><p>Our employees receive substantial training and development, as well as opportunities for advancement and success. Within our People First, Safety Always culture, we're committed to offering continuous learning opportunities and career-long support for our employees.</p><h4>Education</h4><p>Bachelor of business, Bachelor of Science or college diploma</p><h4>Experience</h4><p>> 6 Years</p><h4>Licenses/Certifications</h4><p>Valid Driver's License.</p><h4>More Details on what to expect with this position at LUMA</h4><p>space</p><h4>Travel Requirements</h4><p>10%</p><h4>Physical Demands</h4><ul><li>Stationary Position: Constantly</li><li>Pushing/ Pulling/ Reaching: N/A</li><li>Climb: N/A</li><li>Kneel: Seldom</li><li>Grab: Seldom</li><li>Bend: Seldom</li><li>Lift/ Carry over: Less than 5 LBS</li><li>Vision: 20/20 Corrected Vision</li><li>Hearing: Receive detailed information if spoken to</li></ul><h4>Working Conditions</h4><ul><li>Wet or humid: N/A</li><li>Working near or on moving mechanical parts: N/A</li><li>Working near or on heavy machinery: N/A</li><li>Working in high places: N/A</li><li>Exposed to fumes or airborne particles: N/A</li><li>Exposed to toxic or caustic chemicals: N/A</li><li>Frequency of working in outdoor weather conditions: N/A</li><li>Work with electricity: N/A</li><li>Work with explosives: N/A</li><li>Work on or near a source of radiation: N/A</li><li>Loud Noise conditions (abover 87 db): N/A</li><li>Other environmental factors including weather conditions: N/A</li><li>Other:</li></ul><h4>We are looking forward to seeing your application!</h4><p>You made it to the end of the job posting! Thank you for expressing interest in LUMA and taking the time to read all the details of this position. We encourage you to apply and give us the opportunity to get to know you better through the recruitment process. Together, we're energizing the people of Puerto Rico.</p><p>Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones may be assigned at any time with or without notice.</p><p>LUMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p>This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</p>

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