C-Suite AssistantsNewExecutive Assistant to CEO of Real Estate Firm, Melville, NY C-Suite AssistantsExecutive Assistant to CEO of Real Estate Firm, Melville, NYMelville, NYThe CEO of a real estate management firm that has been in business for over 50 years is looking for an Executive/Personal Assistant. ¨Hire and supervise vendors and contractors for repairs, building and renovations for the MD’s 4 properties and manage bills in concert with FO.
Company ConfidentialExecutive Assistant Company ConfidentialExecutive AssistantStamford, CTFull timeProven experience as an Executive Assistant or Senior Administrative Assistant supporting senior leadershipStrong organizational and time-management skills with the ability to manage competing prioritiesExcellent written and verbal communication skillsHigh level of discretion and professionalism when handling sensitive informationProficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with collaboration tools a plusAbility to work independently in a dynamic, deadline-driven environment. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
MaximusSenior Manager of Proposal Writing (US State & Local Health and Human Services) MaximusSenior Manager of Proposal Writing (US State & Local Health and Human Services)Bridgeport, CTRemoteFull timeMaximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. - Collaborate with cross-functional teams including sales, marketing, technical experts, and graphic designers to develop comprehensive proposals.
Spine Medicine and Surgery of Long IslandExecutive Assistant Spine Medicine and Surgery of Long IslandExecutive AssistantRonkonkoma, NYFull timeSpine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. Prior experience as an executive assistant, administrative assistant, or office coordinator required (healthcare experience preferred but not required).
Friedman Vartolo LLPExecutive Assistant for Office of General Counsel Friedman Vartolo LLPExecutive Assistant for Office of General CounselGarden City, NYFriedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations.
NavitasPartnersNewExecutive Assistant – Contract - EASS NavitasPartnersExecutive Assistant – Contract - EASSHempstead, NYAbout Navitas Healthcare, LLC: It is a Joint Commission Certified / WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. "Navitas Healthcare, LLC" is seeking an experienced Executive Assistant to support senior leadership within a large healthcare organization.
Philip Morris International U.S.Executive Assistant Philip Morris International U.S.Executive AssistantStamford, CTFull timeSince 2008, PMI has invested $12.5 billion globally to develop, scientifically substantiate and commercialize innovative smoke-free products for adults who would otherwise continue to smoke with the goal of transitioning legal-age consumers who smoke to better alternatives. The U.S. Food and Drug Administration has authorized versions of PMI's IQOS electronically heated tobacco devices and Swedish Match's General snus as Modified Risk Tobacco Products and renewal applications for these products are presently pending before the FDA.
buildOnNewExecutive Assistant to the CEO and CDO & Special Projects Coordinator buildOnExecutive Assistant to the CEO and CDO & Special Projects CoordinatorStamford, CT$70,000–$80,000 / yearWho We're Looking For: buildOn seeks a dynamic, highly organized Executive Assistant & Special Projects Coordinator to provide high-level administrative support and coordinate key development-related projects. buildOn is committed to building and maintaining an inclusive environment that drives innovation, strengthens ONE buildOn and bolsters a culture where people truly feel valued, heard and respected.
The Calendar GroupExecutive Personal Assistant- Westport/NYC The Calendar GroupExecutive Personal Assistant- Westport/NYCWestport, CTOur client is seeking a full-time, in-person Executive Personal Assistant to provide high-level support to the CEO of a travel and lifestyle management company. The ideal candidate is polished, proactive, highly organized, and able to seamlessly shift between Executive Assistant and Personal Assistant responsibilities.
LONG ISLAND FQHC INCEXECUTIVE ASSISTANT LONG ISLAND FQHC INCEXECUTIVE ASSISTANTGarden City, NY$55,000–$65,000 / yearTo continue as an eminent healthcare provider on Long Island, dedicating ourselves to providing exceptional health care for all our patients and to transform both the lives of the individual, and the community, for the better, one person at a time. To provide whole person care that will ensure that all patients have access to primary, specialty and social health care to achieve and maintain optimal wellness at a transparent and affordable cost.
Devil May Care MediaNewExecutive Assistant Devil May Care MediaExecutive AssistantGreenwich, CTFull timeThe executive assistant will manage the intersection of Megyn’s professional and personal life, ensuring seamless daily operations and offering administrative support. Other key attributes: Candidates should have a strong ownership mindset and be comfortable acting as the central operator across both personal and professional functions.
Rhone ApparelExecutive Assistant Rhone ApparelExecutive AssistantStamford, CTThe Executive Assistant will serve as a strategic partner to Rhone’s Co-Founders, enabling them to operate at the highest level of effectiveness while helping drive alignment and operational excellence across the organization. In addition to executive support, this role will play a key part in facilitating communication, supporting company initiatives, and ensuring the day to day operations of the office run smoothly.
AlphaGraphics - US722Executive Assistant - Project Management AlphaGraphics - US722Executive Assistant - Project ManagementHicksville, NYThe posted positions are offered by individual franchisees who interview, hire, manage and pay the employees hired for positions in a specific local location (center) through their specific business. Our commitment to quality and customer satisfaction has made us a trusted partner for businesses of all sizes, and we pride ourselves on fostering a collaborative and supportive work environment for our employees.
Investment Boutique in Stamford, CTExecutive Assistant to CEO Wealth Management Boutique Investment Boutique in Stamford, CTExecutive Assistant to CEO Wealth Management BoutiqueStamford, CT$75,000–$100,000 / yearAs an Executive Assistant, you will be stepping into a role with many hats, the most important is keeping track of scheduling meetings and handling meeting follow up activity. Exceptional communication and interpersonal skills: experience dealing with high net worth lawyers, accountants, CEOs, families .
Innovative Rocket Technologies Inc.Executive Assistant Innovative Rocket Technologies Inc.Executive AssistantHauppauge, NYThe ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys.
Investment Boutique in Stamford, CTPersonal Assistant to CEO Investment Boutique in Stamford, CTPersonal Assistant to CEOStamford, CT$75,000–$100,000 / yearAs a Personal Assistant, you will be stepping into a role with many hats, the most important is keeping track of scheduling meetings and handling meeting follow up activity. Responsibilities will include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and running errands during work hours when needed.
GXO Enterprise Services LLCExecutive Assistant -Greenwich, CT GXO Enterprise Services LLCExecutive Assistant -Greenwich, CTGreenwich, CTFull timeOur greatest strength is our global team - energetic, innovative people of all experience levels and talents who make GXO a great place to work. We are seeking a highly organized, proactive Executive Assistant to provide high-level support to two senior executives/C-suite leaders.
HealthCare Partners, MSOExecutive Administrative Assistant HealthCare Partners, MSOExecutive Administrative AssistantGarden City, NY$60,000–$65,000 / yearPosition Summary: Reporting to the Chief Physician Officer, the Executive Administrative Assistant (EAA) will provide full administrative support to the Executive Leadership Team supporting day-to-day operations relating to high-impact and valued projects. Our network includes over 6,000 primary care physicians and specialists delivering services to our 125,000 members enrolled in Commercial, Medicare and Medicaid products.
NYU Langone HealthSecretary - Hematology Oncology - Cancer Center - Mineola NYU Langone HealthSecretary - Hematology Oncology - Cancer Center - MineolaMineola, NY$56,873.24–$56,873.25Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages. The Faculty Group Practice Sec I will perform a variety of front-end administrative tasks to support practice operationsincluding greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed.
NYU Langone HealthSecretary - NYU Langone Endocrinology Associates - Rockville Centre NYU Langone HealthSecretary - NYU Langone Endocrinology Associates - Rockville CentreRockville Centre, NY$54,164.99–$54,165Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages. The Faculty Group Practice Sec I will perform a variety of front-end administrative tasks to support practice operations including greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed.
NYU Langone HealthSecretary I - Intake/Scheduler, FGP - Advanced Ortho - Patchogue NYU Langone HealthSecretary I - Intake/Scheduler, FGP - Advanced Ortho - PatchogueEast Patchogue, NY$54,164.99–$54,165Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages. The Faculty Group Practice Sec will perform a variety of front-end administrative tasks to support practice operations including greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed.
NYU Langone HealthSecretary - NYU Langone South Shore Neurologic Associates - Patchogue NYU Langone HealthSecretary - NYU Langone South Shore Neurologic Associates - PatchogueIslip, NY$56,873.24–$56,873.25Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages. Excellent organizational, interpersonal and verbal and written communications skills, strong customer service skills, and ability to complete multiple tasks efficiently and thrive in a team work environment.
NYU Langone HealthSecretary I - Intake/Scheduler, FGP - Neuroscience Specialists - Patchogue NYU Langone HealthSecretary I - Intake/Scheduler, FGP - Neuroscience Specialists - PatchoguePatchogue, NY$56,873.24–$56,873.25Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages. The Faculty Group Practice Sec I will perform a variety of front-end administrative tasks to support practice operations including greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed.
NYU Langone HealthSecretary - NYU Langone Hematology Oncology Associates - Mineola NYU Langone HealthSecretary - NYU Langone Hematology Oncology Associates - MineolaMineola, NY$54,164.99–$54,165Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages. The Faculty Group Practice Sec I will perform a variety of front-end administrative tasks to support practice operationsincluding greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed.
NYU Langone Medical CenterNewSecretary - NYU Langone South Shore Neurologic Associates - Islip NYU Langone Medical CenterSecretary - NYU Langone South Shore Neurologic Associates - IslipIslip, NY$56,873.24–$56,873.25 / yearExercises skill in prioritizing assignmentsin order tocomplete workin a timely mannerwhen there arechanges in workload, assignments, pressures of deadlines, competitive requirements, and/ora heavyworkload. •Demonstratescommunication skills: usingappropriate vocabularyand grammar when obtaining andconveying information to patients, physicians, nurses, and staff at various levels; in person, over thephone, in writing,and inelectronically sent messages.
NYU Langone Medical CenterNewSecretary - Multispecialty - Garden City NYU Langone Medical CenterSecretary - Multispecialty - Garden CityGarden City, NY$56,873.24–$56,873.25 / yearThe Faculty Group PracticeSec Iwill perform a variety of front-end administrative tasks to support practice operationsincluding greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed. • Exercises skill in prioritizing assignmentsin order tocomplete workin a timely mannerwhen there are changes in workload, assignments, pressures of deadlines, competitive requirements, and/ora heavyworkload.
NYU Langone Medical CenterNewSecretary - NYU Langone South Shore Neurologic Associates - Patchogue NYU Langone Medical CenterSecretary - NYU Langone South Shore Neurologic Associates - PatchogueIslip, NY$56,873.24–$56,873.25 / yearDemonstrates communication skills: using appropriate vocabulary and grammar when obtaining andconveying information to patients, physicians, nurses, and staff at various levels; in person, over thephone, in writing, and in electronically sent messages. Excellent organizational, interpersonal and verbal and written communications skills, strong customer service skills, and ability to complete multiple tasks efficiently and thrive in a team work environment.
NYU Langone Medical CenterNewSecretary I - Intake/Scheduler, FGP - Neuroscience Specialists - Patchogue NYU Langone Medical CenterSecretary I - Intake/Scheduler, FGP - Neuroscience Specialists - PatchoguePatchogue, NY$56,873.24–$56,873.25 / yearThe Faculty Group Practice Sec Iwill perform a variety of front-end administrative tasks to support practice operationsincluding greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed. • Exercises skill in prioritizing assignmentsin order tocomplete workin a timely mannerwhen there arechanges in workload, assignments, pressures of deadlines, competitive requirements, and/ora heavyworkload.
NYU Langone Medical CenterNewSecretary I - Intake/Scheduler, FGP - Advanced Ortho - Patchogue NYU Langone Medical CenterSecretary I - Intake/Scheduler, FGP - Advanced Ortho - PatchogueEast Patchogue, NY$54,164.99–$54,165 / yearExercises skill in prioritizing assignmentsin order tocomplete workin a timely mannerwhen there arechanges in workload, assignments, pressures of deadlines, competitive requirements, and/ora heavyworkload. The Faculty Group Practice Secwill perform a variety of front-end administrative tasks to support practice operationsincluding greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed.
Gedeon GRC ConsultingContracts and Executive Support Specialist Gedeon GRC ConsultingContracts and Executive Support SpecialistSyosset, NY$85,000–$100,000 / yearThis position requires an individual who is adept at interpreting complex contract language, managing legal documentation, coordinating with external counsel, and ensuring compliance across agreements with clients, consultants, sub-consultants, agencies, and municipalities. Proficiency in Microsoft Office Suite; experience with contract management or document control systems is a plus❖ Ability to prioritize tasks, manage multiple deadlines, and work independently in a fast-paced environment.❖
NYU Langone HealthSecretary - NYU Langone South Shore Neurologic Associates - Islip NYU Langone HealthSecretary - NYU Langone South Shore Neurologic Associates - IslipIslip, NY$56,873.24–$56,873.25Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages. Position Summary: The Faculty Group Practice Sec I will perform a variety of front-end administrative tasks to support practice operations including greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed.
GartnerNewSr. Technical Support Specialist, Executive Support & Conferencing GartnerSr. Technical Support Specialist, Executive Support & ConferencingStamford, CTOur mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities. Pre-Flight Dry Runs: Facilitate "tech rehearsals" with presenters to ensure they are comfortable with the interface, lighting, and audio levels, eliminating "first-minute jitters" caused by unfamiliar technology.
Primo BrandsAdministrative Assistant Primo BrandsAdministrative AssistantStamford, Connecticut$24.96–$28.88 / hourIn partnership with the mailroom clerk: work with outside vendors to coordinate upkeep, and maintenance of office site, including stocking inventory, ordering inventory when low, replenishing break room supplies and office supply ordering, opening and distribution of all incoming and outgoing mail, a receiver of all packages, etc. The Primo Brands Stamford based Front Desk Receptionist manages the organization’s main reception area, providing professional customer service, administrative support, and smooth day‑to‑day operations.
Bethpage Federal Credit UnionNewExecutive Administrator - Marketing Digital and Strategy Bethpage Federal Credit UnionExecutive Administrator - Marketing Digital and StrategyBethpage, NY$35.92–$43.11 / hourSome of our recent recognitions include Certified Great Place to Work 2024-2025, America's Greatest Midsize Workplaces 2025, Quantum Workplace Employee Voice Award 2024, and Fortune's Best Workplaces in Financial Services & Insurance 2024. Serve as a key point of contact between the Marketing, Strategy, & Digital Leadership teams, executive assistants, Board members/volunteers, and other stakeholders.
NYU Langone HealthSecretary - Float Pool - Nassau NYU Langone HealthSecretary - Float Pool - NassauMineola, NY$54,164.99–$54,165Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages. The Faculty Group Practice Sec I will perform a variety of front-end administrative tasks to support practice operationsincluding greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed.
NYU Langone HealthSecretary - Multispecialty - Garden City NYU Langone HealthSecretary - Multispecialty - Garden CityGarden City, NY$56,873.24–$56,873.25Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages. The Faculty Group Practice Sec I will perform a variety of front-end administrative tasks to support practice operationsincluding greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed.
NYU Langone Medical CenterNewSecretary - Float Pool - Nassau NYU Langone Medical CenterSecretary - Float Pool - NassauMineola, NY$54,164.99–$54,165 / yearThe Faculty Group Practice Sec Iwill perform a variety of front-end administrative tasks to support practice operationsincluding greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed. • Exercises skill in prioritizing assignmentsin order tocomplete workin a timely mannerwhen there are changes in workload, assignments, pressures of deadlines, competitive requirements, and/ora heavyworkload.
Norwalk Public SchoolsNewSecretary I Norwalk Public SchoolsSecretary INorwalk, CT$26.98–$32.21 / hourFacilitate school activity requests including, but not limited to the following: process field trip request forms, process school dance requests, count money collected from students for activities, prepare bank deposit, deposit funds, and ensure all paperwork is submitted for services associated with the activity, (e.g., transportation for the field trip) . Qualifications/Certificates: (Continued)College training of 15 semester hours equaling .5 year of experience in the secretarial sciences may be substituted for two years of experience above clerk level .
NYU Langone HealthNewMedical Secretary - Pulmonary/IM - Garden City NYU Langone HealthMedical Secretary - Pulmonary/IM - Garden CityGarden City, NY$56,873.24–$56,873.25Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages. Exercises skill in prioritizing assignments in order to complete work in a timely manner when there are changes in workload, assignments, pressures of deadlines, competitive requirements, and/or a heavy workload.