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The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team.

HOUR

<p><strong>Job description</strong></p><p><strong>Overview</strong><br/> We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. This role is crucial in ensuring the smooth operation of our office and supporting various projects and initiatives.</p><p><strong>Responsibilities</strong></p><ul><li>Provide executive administrative support, including managing schedules, coordinating meetings, and handling correspondence.</li><li>Maintain and organize the Outlook Calendar for executives, ensuring all appointments are scheduled efficiently.</li><li>Assist in project coordination by tracking deadlines, preparing reports, and following up on action items.</li><li>Serve as a personal assistant to executives by preparing travel arrangements, expense reports, and other personal tasks.</li></ul><p><strong>Qualifications</strong></p><ul><li>Proven experience in an executive administrative support role or similar position.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li><strong>Confidentiality</strong></li><li>Excellent written and verbal communication skills.</li><li>Familiarity with project coordination principles and office management practices.</li></ul><p>*</p><ul><li>Ability to maintain confidentiality and handle sensitive information professionally.</li><li><strong>A proactive attitude with strong problem-solving skills and attention to detail.</strong></li></ul><p>Job Type: Full-time</p><p>Pay: $10.00 - $13.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li><li>Weekends as needed</li></ul><p>Language:</p><ul><li>Bilingual English and Spanish</li></ul><p>Ability to Commute:</p><ul><li>McAllen, TX 78501 (Preferred)</li></ul>

South Texas Auto Group

Executive Assistant

Administrative Skills

Communication Skills

Dental Insurance

Detail Oriented

English Language

Establish Priorities

Executive Assistant Skills 

Expense Reports

Microsoft Outlook

Multilingual

Multitasking

Office Management

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Project Tracking

Project/Program Coordination

Reporting Skills

Schedule Development

Spanish Language

Time Management

Travel Planning

Vision Plan

Writing Skills

TalentNest

Mental Demands: Reading; ability to communicate effectively (verbal and written); ability to instruct, maintain emotional control under stress. Provides optimal customer service to all students, employees, parents, community, members and any other stakeholders of the district.

<strong>Job Title:</strong> Campus Secretary (Administrative Assistant) <br/><br/><strong>Reports To: </strong>Campus Principal <br/><br/><strong>Paygrade:</strong> Adm. Support<br/><ul><li>Elementary (5)</li><li>Middle School (5)</li><li>High School (6)</li></ul><strong>Exemption Status:</strong> Non-Exempt <br/><br/><strong>Dept./School:</strong> Assigned Campus <br/><br/><strong>Primary Purpose: </strong><br/><br/>The primary purpose of this position is to provide secretarial support for the high school faculty, staff, and community. <br/><br/><strong>Qualifications: </strong><ul><li>High School diploma/equivalent or higher</li></ul><strong>Special Knowledge/Skills: </strong><ul><li>Must possess proficient clerical skills</li><li>Must possess proficient computer skills</li><li>Demonstrate ability to effectively communicate with district employees and general public</li></ul><br/><strong>Major Responsibilities and Duties: </strong><br/><ol><li>Takes and transcribes dictation of various types; including meetings, correspondence, reports, notices, and recommendations.</li><li>Maintains a regular filing system, ensuring confidentiality, and processes incoming correspondence as instructed.</li><li>Places and receives telephone calls and records messages.</li><li>Performs any bookkeeping tasks associated with the specific position.</li><li>Maintain a daily teacher attendance log and records for substitute teachers.</li><li>Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.</li><li>Maintain school calendar of events.</li><li>Prepare and process purchase orders.</li><li>Assist with campus budget preparation.</li><li>Maintains a schedule of appointments and makes arrangements for conferences and interviews.</li><li>Assigns duties to and supervises the work of clerical office personnel.</li><li>Receive, store, and issue supplies.</li><li>Greets all visitors courteously, determines their needs, checks appointments and directs or escorts them to the proper person.</li><li>Assists in collection of records and data for PEIMS, registration and student scheduling when appropriate.</li><li>Maintains daily sign in sheets as required.</li><li>Maintains a professional level of confidentiality concerning personnel and students.</li><li>Upholds and adheres to safety rules and policies of the SISD safety program.</li><li>Supports the goals and objectives of the school district and follows all district policies.</li><li>Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to district operations.</li><li>Performs any other duties as assigned by the appropriate supervisor.</li><li>Provides optimal customer service to all students, employees, parents, community, members and any other stakeholders of the district.</li></ol><br/><br/><strong>Mental Demand/Physical Demands/Environmental Factors:</strong><br/><br/><strong>Posture: </strong>Prolonged standing, frequent kneeling/squatting, bending/stepping, pushing/pulling, and twisting <br/><br/><strong>Motion: </strong>Frequent walking and/or standing <br/><br/><strong>Environment:</strong> Work inside, may work outside; regular exposure to noise <br/><br/><strong>Mental Demands:</strong> Reading; ability to communicate effectively (verbal and written); ability to instruct, maintain emotional control under stress. <br/><br/>This job description the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that many be assigned or skills that may be required. <br/><br/><strong>Working Days:</strong> Elementary 217<br/><br/> Middle School 220<br/><br/> High School 226

La Joya Independent School District

Campus Secretary (Administrative Assistant)

Bookkeeping

Budgeting

Calendar Management

Computer Skills

Conference Management

Customer Support/Service

Mail Processing

Needs Assessment

Purchase Orders

Safety/Work Safety

Secondary School

Training/Teaching

Hire Recruits

ADAPTED_NOW

We want your knowledge and expertise to pair with LUMA's globally recognized experts in numerous fields such as customer service, field workforce development, high-voltage transmission engineering, distributed energy resources and mini/micro grid integration. Prepare training guides, presentations, general communications and correspondence for regulatory bodies, customers, contractors and other stakeholders as needed.

<h4>LUMA - Built for Puerto Rico</h4><p>We rely on electricity every day. We need it to run our appliances, power the streetlights and produce the goods and services that drive our economy.At LUMA we are committed to provide Puerto Rico with electricity that we all can depend on. At LUMA, we put people first — our employees, our customers and the communities where we live and work. We encourage and inspire our people to embrace opportunities as they work to build an electricity system that will make Puerto Rico a better place.If you're looking for a career where you can make a tangible difference in the lives of your neighbors and your community, LUMA is the place for you. LUMA offers new jobs designed to respond to the current and future needs of the T&D system. Together we're transforming the island's electric transmission and distribution system, and energizing Puerto Rico. Please note that these new jobs with LUMA offer different terms and conditions of employment to those currently in place with PREPA.We will schedule interviews with all qualified PREPA candidates. All PREPA applicants will receive priority in hiring and a compensation package equal to or better than what they receive today. In order to receive notifications as additional positions and locations are posted, please create a profile on our career site.</p><h4>About the Position</h4><p>This position is within the Regulatory Team. The Regulatory Team works to align LUMA’s business plan with the public energy policy goals of Puerto Rico and plays a key role for the design, implementation and reporting on key policy initiatives. Regulatory works with all LUMA departments in support LUMA’s compliance and reporting obligations under the Operations and Management Agreement, the energy regulator and other governmental bodies. The team works with multiple external stakeholders and is responsible for the delivery of professional written documents, and verbal reason to support compliance and reporting.</p><p>The Business Writer performs highly complex communications work that requires specialized skills, considerable work experience and a detailed understanding of company knowledge and practices. This position provides editorial, technical, research and analytical support to multiple departments and work groups, with widespread and long-term impacts across the organization. The nature of work requires advanced skills in language, communications, research, and a variety of software applications, as well as the ability to quickly learn new skills as required. </p><p>Responsibilities frequently lie outside of standard or routine policies, processes and procedures. As this position frequently deals with sensitive or proprietary information, discretion and confidentiality are essential.</p><h4>What will you get up to everyday?</h4><ul><li>Design, create and maintain forms and document templates that are easy to use and easy to read, for use by various departments across the company.</li><li>Prepare technical, financial, regulatory and business documentation for both internal and external stakeholders, and other written deliverables as required.</li><li>Review (and correct as needed) the writing of other personnel, including other clerical staff.</li><li>Prepare training guides, presentations, general communications and correspondence for regulatory bodies, customers, contractors and other stakeholders as needed.</li><li>Preserve the strictest level of confidentiality when accessing sensitive and/or strategic information.</li><li>Conduct research using a variety of primary sources, including technical, financial and legal data.</li><li>Interview subject-matter experts (SMEs)</li><li>Maintain miliarity with the content, context and organization of major regulatory proceedings’ evidentiary records for the purposes of research, citation and cross-referencing.</li><li>Apply the principles of information design to present complex data in clear, accessible formats.</li><li>Analyze audience, subject matter and stakeholder requirements to determine the appropriate form, structure, content and presentation of deliverables.</li><li>Assist in determining stakeholder requirements and developing execution strategies for deliverables and ensure that SMEs provide all necessary content.</li><li>Analyze complex processes and technical information and distill into clear, concise and consistent documentation.</li><li> Integrate the results of research and SME interviews into new and existing documents and processes.</li><li>Investigate, analyze and identify opportunities to address, improve or resolve issues, and provide recommendations as necessary.</li><li>Serve as a SME on writing, templates, processes and software, and respond to specialized and complex inquiries as required.</li><li>Provide research, editorial, document design and document control support to executives, workgroups and project teams as required.</li><li>Proofread and copyedit drafts prepared by other personnel for clarity, concision, consistency, correctness and conformity with applicable style guide(s).</li><li> Ensure consistency of structure, formatting and writing style across large sets of documents, e.g., regulatory applications.</li><li> Act as a resource for difficult and complex inquiries and either resolve if possible or liaise with other departments as necessary to obtain a resolution.</li><li>Prepare and maintain style guides and train other personnel on their usage.</li><li>Develop and implement training guides for templates, processes, procedures, etc.</li><li>Train project teams on how to use and write for Management Systems.</li><li>Provide training to other writers and clerical staff as needed.</li><li>Follows all policies and procedures.</li><li>Other duties as assigned.</li><li>Perform major storm restoration work and associated drills as assigned.</li></ul><h4>Leadership Responsibilities</h4><p>N/A</p><h4>What We are Hoping You Bring to LUMA</h4><p>LUMA's culture is rooted in the concept of People First, Safety Always. We want your knowledge and expertise to pair with LUMA's globally recognized experts in numerous fields such as customer service, field workforce development, high-voltage transmission engineering, distributed energy resources and mini/micro grid integration. Our employees receive substantial training and development, as well as opportunities for advancement and success. Within our People First, Safety Always culture, we're committed to offering continuous learning opportunities and career-long support for our employees.</p><h4>Education</h4><p><strong>Required:</strong></p><p>College Degree in Journalism, Spanish, English, Communications, or related field.</p><p><strong>Preferred: </strong></p><p>Bachelor’s Degree in Journalism, Spanish, English or Communications.</p><h4>Experience</h4><p><strong>Required:</strong></p><ul><li>One year or more of experience as a business or technical writer.</li><li>Advanced skills in research and analysis, language and written and oral communication.</li><li>Advanced proficiency with Microsoft Office applications (especially Word and Excel), Microsoft SharePoint and Adobe Acrobat Pro.</li><li>Experience with Microsoft Visio and Adobe Photoshop, Illustrator and InDesign.</li><li>Proven ability to meet aggressive deadlines in a fast-paced, high-volume environment.</li><li>Proven ability to work both collaboratively and with minimal supervision.</li><li>Demonstrated ability to quickly grasp technical concepts and write clear explanations for a variety of audiences.</li><li>Fully bilingual, English and Spanish, oral and written.</li></ul><p><strong>Preferred:</strong></p><ul><li>1+ years of experience as a business writer in Corporate Communications or a regulatory environment.</li></ul><h4>Licenses/Certifications</h4><p>N/A</p><h4>Travel Requirements</h4><ul><li>Travel: No</li><li>Percentage of time: N/A</li><li>Requires overnight: No</li></ul><h4>Physical Demands</h4><ul><li>Stationary Position - Seldom</li><li>Pushing/Pulling/Reaching - Seldom</li><li>Climb - Seldom</li><li>Kneel - Seldom</li><li>Grab - Seldom</li><li>Bend - Seldom</li><li>Lift/carry over – 5-10 LBS</li><li>Vision - 20/20 Corrected Vision</li><li>Hearing - Receive detailed information if spoken to</li></ul><h4>Working Conditions</h4><ul><li>Wet or Humid - Seldom</li><li>Working near or on moving mechanical parts - N/A</li><li>Working near or on heavy machinery - N/A</li><li>Working in high places - N/A</li><li>Exposed to fumes or airborne particles - N/A</li><li>Exposed to toxic or caustic chemicals - N/A</li><li>Frequency of working in outdoor weather conditions - N/A</li><li>Work with Electricity - N/A</li><li>Work with explosives - N/A</li><li>Work on or near a source of radiation - N/A</li><li>Loud noise conditions (above 87dB)- N/A</li><li>Other Environmental Factors including weather conditions______________________</li></ul><h4>We are looking forward to seeing your application!</h4><p>You made it to the end of the job posting! Thank you for expressing interest in LUMA and taking the time to read all the details of this position. We encourage you to apply and give us the opportunity to get to know you better through the recruitment process. Together, we're energizing the people of Puerto Rico.</p><p>Note: this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones may be assigned at any time with or without notice.LUMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</p>

Luma PR

Business Writer

Adobe Acrobat

Adobe Illustrator

Adobe InDesign

Adobe Photoshop

Analysis Skills

Business Plan

Business Writing

Content Development

Content Structure

Corporate Communications

Design Document

Document Control

Documentation

Documentation Design

Electrical Engineering

Electricity

Energy Engineering

Explosives

Financial Regulations

Heavy Equipment/Vehicles

High Voltage (HV)

Information Design

Journalism

Leadership

Legal

Microsoft Excel

Microsoft Office

Microsoft SharePoint

Microsoft Visio

Microsoft Word

Operations Management

Policy Development

Process Analysis

Public Policy

Regulations

Regulatory Compliance

Research Skills

Staff Training

Strategic Planning

Style Guide

Support Documentation

Technical Research

Technical Writing

Willing to Travel

We want your knowledge and expertise to pair with LUMA's globally recognized experts in numerous fields such as customer service, field workforce development, high-voltage transmission engineering, distributed energy resources and mini/micro grid integration. Reporting to the Vice President, Responsible for performing a wide variety of administrative support services ranging from complex to routine, all of which contribute to the efficient and professional operation of the Vice President's Department.

<h4>LUMA - Built for Puerto Rico</h4><p>We rely on electricity every day. We need it to run our appliances, power the streetlights and produce the goods and services that drive our economy.</p><p>At LUMA we are committed to provide Puerto Rico with electricity that we all can depend on. At LUMA, we put people first — our employees, our customers and the communities where we live and work. We encourage and inspire our people to embrace opportunities as they work to build an electricity system that will make Puerto Rico a better place.</p><p>If you're looking for a career where you can make a tangible difference in the lives of your neighbors and your community, LUMA is the place for you. LUMA offers new jobs designed to respond to the current and future needs of the T&D system. Together we're transforming the island's electric transmission and distribution system, and energizing Puerto Rico. Please note that these new jobs with LUMA offer different terms and conditions of employment to those currently in place with PREPA.</p><p>We will schedule interviews with all qualified PREPA candidates. All PREPA applicants will receive priority in hiring and a compensation package equal to or better than what they receive today. In order to receive notifications as additional positions and locations are posted, please create a profile on our career site.</p><h4>About the Position</h4><p>Reporting to the Vice President, Responsible for performing a wide variety of administrative support services ranging from complex to routine, all of which contribute to the efficient and professional operation of the Vice President's Department. The position will require an appreciation for and understanding of protocol, discretion, professionalism, and acceptance of responsibility. This position requires an individual who is highly organized and has the ability to interpret and make decisions in accordance with prescribed procedures and practices of the organization. In order to provide effective and efficient service it is expected that the position will be flexible in terms of hours of work and maintain confidentiality, diplomacy and tact at all times.</p><h4>What will you get up to everyday?</h4><ul><li>Provide professional administrative support to the Vice President through proactive development and preparation of correspondence, presentations, and reports</li><li>Proactively assist with the daily calendars through effective scheduling and rearranging of meetings and appointments</li><li>Proactively arrange and coordinate logistics and catering for meetings, travel and other events</li><li>Coordinate, prioritize, and track the flow of distribution of mail, telephone, and electronic information</li><li>Manage and maintain the department's Organizational Charts for LUMA Health, Safety, Environmental & Quality.</li><li>Create and maintain hard copy and electronic file systems</li><li>Interpret and present large amounts of data in user friendly manner such as graphs and charts</li><li>Assist with various projects as required within LUMA, Health, Safety, Environmental & Quality.</li><li>Demonstrated ability to perform maturely and professionally ensuring complete confidentiality of sensitive and confidential information. Demonstrated ability to manage and perform effectively under conditions of stress</li><li>Basic understanding of accounting principles, the utility business and regulatory process. Superior understanding and ability to use Microsoft Office applications, Word, Excel, PowerPoint, Outlook and Adobe Acrobat, including the ability to develop reports from concepts provided. Knowledge of Oracle Financial would be an asset in preparation of expense claims</li><li>Superior communication, intrepersonal and organizational skills</li><li>Demonstrated ability to perform effectively, ensuring complete accuracy, under tight deadlines and with minimal supervision</li><li>Strong verbal communication style that reflects the ability to work with a wide range of Executives, Vice Presidents and Sr. Managers</li><li>Demonstrated ability to collaborate and build relationships</li><li>Superior knowledge of the English and Spanish languages with ability to proof read, edit and provide quality control of grammar, formatting and spelling on documentation</li><li>Other duties as assigned</li><li>Perform major storm restoration work and associated drills as assigned</li><li>Follow all policies and procedures</li></ul><h4>What We are Hoping You Bring to LUMA</h4><p>LUMA's culture is rooted in the concept of People First, Safety Always. We want your knowledge and expertise to pair with LUMA's globally recognized experts in numerous fields such as customer service, field workforce development, high-voltage transmission engineering, distributed energy resources and mini/micro grid integration.</p><p>Our employees receive substantial training and development, as well as opportunities for advancement and success. Within our People First, Safety Always culture, we're committed to offering continuous learning opportunities and career-long support for our employees.</p><h4>Education</h4><p>Bachelor of business, Bachelor of Science or college diploma</p><h4>Experience</h4><p>> 6 Years</p><h4>Licenses/Certifications</h4><p>Valid Driver's License.</p><h4>More Details on what to expect with this position at LUMA</h4><p>space</p><h4>Travel Requirements</h4><p>10%</p><h4>Physical Demands</h4><ul><li>Stationary Position: Constantly</li><li>Pushing/ Pulling/ Reaching: N/A</li><li>Climb: N/A</li><li>Kneel: Seldom</li><li>Grab: Seldom</li><li>Bend: Seldom</li><li>Lift/ Carry over: Less than 5 LBS</li><li>Vision: 20/20 Corrected Vision</li><li>Hearing: Receive detailed information if spoken to</li></ul><h4>Working Conditions</h4><ul><li>Wet or humid: N/A</li><li>Working near or on moving mechanical parts: N/A</li><li>Working near or on heavy machinery: N/A</li><li>Working in high places: N/A</li><li>Exposed to fumes or airborne particles: N/A</li><li>Exposed to toxic or caustic chemicals: N/A</li><li>Frequency of working in outdoor weather conditions: N/A</li><li>Work with electricity: N/A</li><li>Work with explosives: N/A</li><li>Work on or near a source of radiation: N/A</li><li>Loud Noise conditions (abover 87 db): N/A</li><li>Other environmental factors including weather conditions: N/A</li><li>Other:</li></ul><h4>We are looking forward to seeing your application!</h4><p>You made it to the end of the job posting! Thank you for expressing interest in LUMA and taking the time to read all the details of this position. We encourage you to apply and give us the opportunity to get to know you better through the recruitment process. Together, we're energizing the people of Puerto Rico.</p><p>Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones may be assigned at any time with or without notice.</p><p>LUMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</p><p>This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</p>

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Executive Assistant South Texas Auto Group

Campus Secretary (Administrative Assistant) La Joya Independent School District

Business Writer Luma PR

Executive Assistant Luma PR

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