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Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business. The role requires a tech-savvy individual who can utilize various tools like Slack, Zoom, and ideally Confluence, to facilitate online meetings and communications.

HOUR

Job DescriptionWe are hiring a Senior Executive Assistant to support four Vice Presidents in a dynamic, fast-paced environment. The successful candidate will be a highly organized and proactive individual who can manage a wide range of administrative tasks. Key responsibilities include comprehensive administrative support, such as calendar management, travel arrangements, and expense management. The role requires a tech-savvy individual who can utilize various tools like Slack, Zoom, and ideally Confluence, to facilitate online meetings and communications. On-site office support is needed 3 days a week, with the flexibility to work outside regular hours, including 10 am - 7 pm shifts 2-3 days a week, to accommodate executive needs. The assistant will also plan and coordinate events and act as a liaison between executives and stakeholders, maintaining confidentiality. We seek someone with 3-5 years of experience supporting executives, demonstrating a sense of urgency, strong accountability, and excellent communication skills. A tech-proficient, creative problem solver with a flexible and adaptable mindset is ideal. Bachelor's degree is preferred but not mandatory.ResponsibilitiesWe are seeking a highly accountable and tech-savvy Senior Executive Assistant to provide high-level support to 4 Vice Presidents. The ideal candidate will be organized, resourceful, creative, and able to thrive in a fast-paced, high-demand environment. This role requires someone with a strong sense of urgency, accountability, and the ability to anticipate needs before they arise.Key Responsibilities:<ul><li>Administrative Support: Provide full administrative support, including calendar management, travel arrangements (domestic and international), meeting coordination, and expense management for 4 executives.</li><li>Tech Savvy Support: Leverage modern technology and software to communicate with Executives and to plan and facilitate large online meetings. Utilize chat and web conferencing tools, such as Slack and Zoom. Knowledge about Confluence tool is desirable.</li><li>Onsite Support – Work from the office 3 days a week. Support local office events, initiatives, and activities. Flexible to handle calendar support outside of business hours as required.</li><li>Event Planning and Coordination: Plan several annual events, including managing space/ desk assignments, travel itineraries, accommodations, logistics, and catering.</li><li>Communication and Liaison: Act as a point of contact between supported executives and internal/external stakeholders. Handle communications with professionalism and diplomacy, maintaining confidentiality and managing sensitive information.</li></ul>Qualifications:<ul><li>Experience: Minimum of 3-5 years of relevant experience supporting executives and/or coordinating critical events or projects in a fast-paced, global environment.</li><li>Sense of Urgency: Demonstrated ability to manage multiple tasks simultaneously, prioritize effectively, and respond to high-pressure situations with speed and precision.</li><li>Accountability: Highly organized with a strong sense of ownership and accountability. Able to manage deadlines and ensure deliverables are met.</li><li>Tech Savvy: Proficient in Microsoft Office Suite, including MS PowerPoint, and video conferencing platforms. Ability to quickly learn new tools and technologies.</li><li>Creativity: Strong problem-solving skills with a creative mindset to find innovative solutions to complex challenges.</li><li>Communication: Exceptional written and verbal communication skills, with the ability to engage professionally across all levels of the organization.</li><li>Confidentiality: Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Adaptability: Flexible and resilient, capable of adjusting to shifting priorities and an ever-evolving workload in a dynamic global organization.</li></ul>Preferred Qualifications:<ul><li>Consulting Experience: Experience working in a professional services environment.</li><li>Global Experience: Comfortable working across different time zones and managing international communications and travel arrangements.</li><li>Bachelor's degree: Preferably in Business, Communications, or a related field is preferred but not required.</li></ul>Disclaimer:Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.Range and benefit information provided in this posting are specific to the stated locations onlyUS: Hiring Range in USD from $27.07 to $54.13 per hour; from: $56,300 to $112,600 per annum. May be eligible for equity.Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.Oracle US offers a comprehensive benefits package which includes the following:<ol><li>Medical, dental, and vision insurance, including expert medical opinion</li><li>Short term disability and long term disability</li><li>Life insurance and AD&D</li><li>Supplemental life insurance (Employee/Spouse/Child)</li><li>Health care and dependent care Flexible Spending Accounts</li><li>Pre-tax commuter and parking benefits</li><li>401(k) Savings and Investment Plan with company match</li><li>Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.</li><li>11 paid holidays</li><li>Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.</li><li>Paid parental leave</li><li>Adoption assistance</li><li>Employee Stock Purchase Plan</li><li>Financial planning and group legal</li><li>Voluntary benefits including auto, homeowner and pet insurance</li></ol>The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.Career Level - IC1About UsOnly Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life-saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all. Discover your potential at a company leading the way in AI and cloud solutions that impact billions of lives.True innovation starts when everyone is empowered to contribute. That's why we're committed to growing a workforce that promotes opportunities for all with competitive benefits that support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing accommodation-request_mb@oracle.com or by calling 1-888-404-2494 in the United States.Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

For over three decades, Oracle has been the center of innovation for business software birthplace of the first commercially available relational database, the first suite of internet-based applications, and the next-generation enterprise-computing platform, Oracle Fusion. Today, Oracle provides the world's most complete, open, and integrated business software and hardware systems, with more than 370,000 customers including - 100 of the Fortune 100 - representing a variety of sizes and industries in more than 145 countries around the globe. And Oracle's 110,000 global employees - including 30,000 developers working full-time on Oracle products -are critical to that success.
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In this highly trusted role, you'll be the right hand to the CEO-managing priorities, coordinating key initiatives, and creating seamless experiences for leadership, board members, and community partners. In this role, you'll play a vital part in supporting our CEO and leadership team, strengthening communication across the organization, and helping advance our mission through thoughtful coordination and trusted partnership.

Do you love keeping things running smoothly, anticipating needs, and helping leaders stay focused on what matters most? Mennonite Village is seeking an Executive Assistant to the CEO who brings organization, professionalism, and thoughtfulness to every interaction.In this highly trusted role, you'll be the right hand to the CEO-managing priorities, coordinating key initiatives, and creating seamless experiences for leadership, board members, and community partners. Your work will help ensure strong communication, effective governance, and smooth day-to-day executive operations.If you enjoy managing details, building strong relationships, and contributing to a mission-driven organization, we'd love to meet you.Why Mennonite Village?At Mennonite Village, relationships are at the heart of everything we do-starting with our team. You'll join a collaborative, values-based organization dedicated to serving older adults with dignity, respect, and compassion.In this role, you'll play a vital part in supporting our CEO and leadership team, strengthening communication across the organization, and helping advance our mission through thoughtful coordination and trusted partnership.Come be part of a community where your work truly matters. Apply today and help support the leadership that guides our mission forward.What You'll DoProvide High-Level Executive Support<ul><li>Manage a complex calendar, including meetings, travel, and key events</li><li>Prioritize competing demands and ensure the CEO's time is used effectively</li><li>Prepare agendas, reports, presentations, and briefing materials</li><li>Draft, edit, and proofread professional communications on behalf of the CEO</li><li>Serve as a gatekeeper, screening and prioritizing incoming requests</li></ul>Manage Communication & Follow-Through<ul><li>Monitor and triage the CEO's inbox, ensuring timely responses and follow-up</li><li>Coordinate communication with internal leaders, staff, board members, and external partners</li><li>Maintain clear, professional, and confidential communication at all times</li></ul>Support the Board of Directors<ul><li>Coordinate board and committee meetings, including scheduling and logistics</li><li>Prepare and distribute agendas, board packets, and supporting materials</li><li>Record accurate meeting minutes and maintain official records</li><li>Serve as a key liaison between the CEO and Board members</li><li>Support compliance with governance standards and organizational policies</li></ul>Coordinate Projects & Events<ul><li>Track strategic projects, timelines, and deliverables</li><li>Support leadership meetings, board retreats, and community events</li><li>Help plan and execute special initiatives and organizational events</li><li>Ensure deadlines and priorities stay on track</li></ul>Support Administrative Operations<ul><li>Maintain organized and confidential files and records</li><li>Process expense reports, invoices, and related documentation</li><li>Coordinate travel arrangements and itineraries</li><li>Assist with reports, dashboards, and organizational documents</li></ul>Collaborate Across the Organization<ul><li>Partner with senior leaders to improve communication and workflow</li><li>Support alignment on key priorities and initiatives</li><li>Help ensure consistent follow-through on executive goals</li></ul>What We're Looking ForRequired Qualifications<ul><li>5+ years of experience supporting senior executives, ideally at the CEO</li><li>Bachelor's degree or equivalent experience preferred</li><li>Exceptional organizational, time management, and multitasking skills</li><li>Strong written and verbal communication skills</li><li>High level of discretion and ability to handle confidential information</li></ul>Preferred Qualifications<ul><li>Experience supporting a Board of Directors or nonprofit governance</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li><li>Experience with calendar management and virtual meeting tools</li></ul>The Qualities That Set You Apart<ul><li>You anticipate needs before they arise</li><li>You stay calm and organized in a fast-paced environment</li><li>You build strong, trusted relationships at every level</li><li>You handle sensitive information with integrity and professionalism</li><li>You take initiative and follow through with excellence</li><li>You are aligned with a mission of service and community</li></ul>Equal Employment Opportunity StatementMennonite Village values diversity and inclusion and is committed to equal employment opportunity for all. Employment decisions are based on qualifications, merit, and organizational need, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected classification under applicable law. We welcome individuals who share our mission of serving older adults with dignity, respect, and compassion.We are committed to providing a workplace free from discrimination and harassment and to offering reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) and applicable state laws for qualified individuals with disabilities.Criminal background check is required for new hires. Mennonite Village is a drug-free workplace. In addition, information may be obtained through the Driver and Motor Vehicle Services Division (DMV), court records, and other states' data systems. Fingerprints may be required as part of the check.

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The ideal candidate is highly organized, possesses outstanding communication skills, excels at managing multiple priorities simultaneously, and handles highly confidential information with absolute discretion and strong follow-through. Information & Communication Hub: Serving as the CEO’s communication proxy by managing the email inbox, drafting high-quality executive documents (briefings, reports), and attending every meeting to capture accurate notes, action items, and follow-up responsibilities.

YEAR

Overview:
<div>Elevate your career with a team that truly cares. Join a company that sees a better way for healthcare by being patient advocates, following evidenced-based clinical practices, caring for people holistically, improving continuity of care and providing nurturing surroundings that encourage and inspire.</div><div> </div><div>The Executive Assistant to the CEO will provide comprehensive administrative, operational, and strategic support directly to the Chief Executive Officer. Key responsibilities include attending all meetings for rapid and accurate notetaking, managing the CEO's complex calendar, overseeing all scheduling, communicating on the CEO's behalf, and coordinating domestic and international travel. The ideal candidate is highly organized, possesses outstanding communication skills, excels at managing multiple priorities simultaneously, and handles highly confidential information with absolute discretion and strong follow-through.</div><div> </div><div><div>Why Choose Alumus?</div><ul><li>Raising the Bar for Senior Healthcare: We aim to provide the best service to our patients and their families in the Senior Healthcare Industry. Our service is particularly attuned to the needs of seniors and their families, offering compassionate, personalized care that enhances their quality of life. We continually strive to evolve and improve our offerings, ensuring that we stay at the forefront of senior healthcare excellence.</li><li>History of Success: Alumus has grown into managing and operating four distinct healthcare companies, with over 1,200 clinicians and associates serving patients and their families in Arizona, Washington, and Oregon.</li><li>Opportunities for Growth: Many of our long-standing employees had humble beginnings and have grown their career with Encore Communities.</li><li>Comprehensive Benefits: Access to comprehensive benefit coverage plans to ensure your health and well-being are prioritized.  </li><li>Generous PTO: Enjoy ample paid time off to recharge and pursue personal endeavors, fostering a healthy work-life balance.</li><li>Tuition Reimbursement: Invest in your professional development with our tuition reimbursement program, empowering you to advance your skills and knowledge.</li><li>Collaborative, Supportive Team: Join a team of passionate professionals dedicated to our core values, including prioritizing people, delivering exceptional customer experiences, embracing optimism, and executing best practices.</li><li>Inclusive, Diverse Work Environment: Experience a workplace where all employee's unique contributions are celebrated and valued, fostering an environment of inclusivity and diversity.</li></ul></div>

Responsibilities:
<ul><li>Total Time Management: Owning and meticulously managing all aspects of the CEO’s complex schedule, including calendar, travel (domestic/multi-state), meeting logistics with all stakeholders (Board, SLT, partners), and urgent reminders.</li><li>Information & Communication Hub: Serving as the CEO’s communication proxy by managing the email inbox, drafting high-quality executive documents (briefings, reports), and attending every meeting to capture accurate notes, action items, and follow-up responsibilities.</li><li>Gatekeeping & Confidentiality: Acting as the primary point of contact, screening and prioritizing access requests, and consistently demonstrating impeccable discretion when handling highly sensitive organizational, financial, and personnel information.</li></ul>

Qualifications:
<ul><li>Minimum five (5) years supporting a CEO or senior executive (preferred).</li><li>High School Diploma required; Bachelor's degree preferred.</li><li>Technical Mastery: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and ability to quickly adopt new systems/AI tools (e.g., Copilot, ChatGPT).</li><li>Exceptional communication (written/verbal) and meticulous organizational skills.</li><li>Proven ability to manage complex schedules, high-volume inboxes, and multi-state travel.</li></ul>

Benefits:
<ul><li>Comprehensive benefits coverage including medical, dental, vision, life insurance, PTO and paid holidays, with 401(k) with match.</li><li>On Demand Pay – work a shift get paid the same day!</li><li>Employee Referral Bonus Program</li><li>Flexible Schedule</li><li>Tuition Assistance</li></ul>

EEO:
EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of our organization to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. When requested by a candidate, reasonable accommodations will be made in order for an otherwise qualified applicant with a disability to participate in any phase of the recruitment process. Please contact careers@alumus.com to request an accommodation. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation.

Pay Range:
USD $50,000.00 - USD $60,000.00 /Yr.

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