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Whether it’s driving innovation within our industry, making the impossible possible for our customers, providing a safe, respectful workplace for employees or supporting our local communities, our purpose is clear. Travel arrangements for leadership and guests: Booking flights -corporate jet and commercial, accommodations, and transportation for business trips, conferences, and other travel needs.

YEAR

Overview:
Are you an experienced Executive Assistant with considerable Event Planning experience? Consider joining the MX Holdings family as an Executive Assistant at our St. Louis, MO Westport location. As the Executive Administrative Assistant to the CEO and Executive Team, you will play a critical role in providing high-level administrative support to the leadership of the organization. This role demands exceptional organizational skills, confidentiality, and the ability to handle a wide range of administrative and executive support tasks. You will act as a key liaison between the ELT and internal/external stakeholders, ensuring smooth communication and efficient operations within the executive office. The Executive Administrative Assistant helps manage events coordination. This will include assisting in managing and developing internal and external corporate meetings and corporate events. This may include events such as holiday parties, townhalls, customer events, trade shows, and community impact projects. You will act in collaboration with stakeholders and third parties to understand event objectives, requirements, and preferences. Responsibilities between the Executive Assistant and Events Coordinator tasks will often vary depending on the types of events, where we are in the events cycle, and the needs of the executive team members.  

Responsibilities:
Essential Duties and Responsibilities:  Administrative <ul><li style="font-family:'calibri' , sans-serif;font-size:12pt">Calendar management: Scheduling meetings, appointments, and special events  </li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Email and communication management: Handling and prioritizing incoming emails, drafting responses on leadership’s behalf. </li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Travel arrangements for leadership and guests: Booking flights -corporate jet and commercial, accommodations, and transportation for business trips, conferences, and other travel needs. </li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Meeting preparation: Preparing meeting agendas, gathering relevant documents and materials, and distributing them to attendees before meetings. </li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Document preparation: Creating and editing various business documents, presentations, reports, and other materials as needed. </li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Research: Conducting research on various topics for projects, events, meeting etc. </li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Confidentiality and discretion: Handling sensitive and confidential information with the utmost care and always maintaining a high level of confidentiality.</li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Project coordination: Assisting in the coordination and tracking of projects, deadlines, and deliverables across different teams and departments. </li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Expense management: Managing and reconciling expense reports and ensuring adherence to company policies.  </li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Preparing customer and executive visits- first impressions; schedule; food; etc. </li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Preparing routine data reports for business management and communication across the company- printed and electronic. <ul><li style="font-family:'calibri' , sans-serif;font-size:12pt">Document/filing management: manage internal filing system (electronic and hard files) as needed.</li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Should be a notary public or willing to become certified.</li></ul></li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Leverages AI tools to optimize workflows and drive daily productivity.</li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Perform various other duties as requested.</li></ul>Event Coordination<ul><li style="font-family:'calibri' , sans-serif;font-size:12pt">Assign and receive tasks Project Management tools such as Monday or Asana.</li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Lead and manage projects that are assigned for events and meetings.</li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Assist with logistics coordination including, venue selection, catering, audiovisual equipment, transportation, accommodations, and decorations.</li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Liaise with vendors, suppliers and other event partners to secure services and resources necessary for event execution.</li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Maintain event calendars, managing RSVP lists, preparing event materials, and providing consistent clear communication with stakeholders, vendors, and attendees.</li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Provides on-site support during events, assisting with setup, registration, guest assistance, and other operational tasks as needed. Serve as a point of contact for vendors, clients, and attendees to address any inquiries or issues that may arise.</li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Assist in managing event budgets, tracking expenses, and reconciling invoices to ensure expenditures stay within budget constraints.</li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Communicate regularly with internal teams, clients, and vendors to ensure alignment on event details, timelines, and expectations.</li><li style="font-family:'calibri' , sans-serif;font-size:12pt">Maintain accurate records and documentation related to event planning and execution, including contracts, permits, vendor agreements and post-event evaluations. Compile post-event reports for feedback, analysis and improvement.</li></ul>

Qualifications:
Ideal Candidate Will Have: Education<ul><li>Bachelor’s Degree or relevant work experience </li><li>PMP Certification is preferred, but not required</li></ul>Experience<ul><li>7 or more years administrative experience supporting executives and planning events/managing projects </li></ul>Other Required Knowledge, Skills, and Abilities<ul><li>Communication: Excellent verbal and written communication skills </li><li>Organizational Skills: Strong organizational and multitasking abilities </li><li>Technology Proficiency: Proficient in using office software </li><li>Discretion: Ability to handle confidential information with integrity and discretion </li><li>Proactivity: Proactive mindset with the ability to anticipate needs and act accordingly </li><li>Problem-Solving: Strong problem-solving and decision-making skills </li><li>Experience with calendar management and travel coordination </li><li>Highly motivated, self-driven, and eager to learn and apply new skills </li><li>Attentive to details and follows through on assigned tasks and commitments </li><li>Flexible and driven to meet tight deadlines, handle multiple projects and prioritize them appropriately </li><li>Must be able to pass pre-employment drug screen </li><li>Must be eligible to work in the United States, visa sponsorships are not available </li><li>5-10% travel is needed for this position</li><li>Must have regular attendance and be available to work on site in St. Louis, MO</li></ul> 

About Us:
Perks of the Job<ul><li>Medical, dental and vision insurance</li><li>Disability and life insurance</li><li>401(k) with matching contribution</li><li>Generous allotment of paid vacation and paid holidays</li><li>NEW! Enterprise-wide winter break between Christmas and New Year’s holidays</li><li>Competitive wages plus performance-based bonus opportunities</li><li>Employee Assistance Program (EAP)</li><li>Headspace Account for improved emotional well-being</li><li>Ongoing training and professional development</li><li>Ample opportunity for career growth and advancement</li><li>Paid time off for all new parents</li><li>Relocation package may be available, if applicable</li></ul>Why Our People Love Working Here<ul><li>Purpose-driven, friendly, open and respectful culture</li><li>Highly engaged workforce – as indicated by best-in-class engagement scores</li><li>Hybrid in-office and remote workplace</li><li>Shared core values of safety, integrity, caring and growth</li><li>Leaders committed to building more diverse, inclusive teams</li><li>On-Demand pay via DailyPay</li><li>Robust recognition and reward program</li><li>Community Impact opportunities including additional time off to volunteer and charitable match up to $250 per employee</li><li>Tuition reimbursement</li><li>Complimentary refreshment bar with beverages and snacks</li><li>Employee discount program with hundreds of partner brands</li><li>Regular employee celebrations and events</li></ul><h3>Who We Are</h3>Celebrating 50 years in 2024, MX Holdings is a global leader in the purchasing, processing, and manufacturing of non-ferrous metals, primarily Aluminum. Enabled by our breadth of experience and deep expertise, we are proud to deliver top-quality products and services to customers across our family of brands – including Metal Exchange and Pennex. But it’s not just what we do that sets us apart, it’s how we do it. Safety. Integrity. Caring. Growth. These core values are embodied by each member of our team; guiding every action we take and decision we make. Whether it’s driving innovation within our industry, making the impossible possible for our customers, providing a safe, respectful workplace for employees or supporting our local communities, our purpose is clear. We are dedicated to impacting our world in a positive way.  If you are a like-minded individual with a strong ability to problem solve, collaborate and effectively communicate, MX Holdings may be the perfect place for you to grow your career.  Our Commitment to Inclusion We welcome people of different backgrounds, abilities and perspectives. To ensure our business and culture continue to be inclusive of all people, we never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age or marital status, veteran or disability status. MX Holdings and our family of companies are proud to be equal opportunity employers. Additionally, all your information will be kept confidential according to EEO guidelines. Should you have any questions or require special assistance completing your application, please email ssteinman@mxholdings.com Qualified Applicants must be legally authorized for employment in the United States and not require employer sponsored work authorization now or in the future for employment in the United States.  Our salary ranges are primarily determined by role, level, and location. The range provided for each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.  Confidentiality Agreement Required: Yes  

Posted Min Pay Rate:
USD $78,507.00/Yr.

Posted Max Pay Rate:
USD $100,255.00/Yr.

Metal Exchange

Executive Assistant

Administrative Skills

Analysis Skills

Artificial Intelligence (AI)

Audiovisual

Beverages

Billing

Budget Management

Business Writing

Calendar Management

Catering Services

Communication Skills

Community Support

Conferences

Customer Support/Service

Dental Insurance

Documentation

Email Management/Administration

Employee Assistance Plan

Establish Priorities

Event Management

Executive Assistant Skills 

Expense Management

Expense Tracking

Leadership

Logistics

Maintain Compliance

Manufacturing

Microsoft Exchange Server

Multitasking

On Site Support

Operational Communications

Operations Management

Organizational Skills

Presentation/Verbal Skills

Problem Solving Skills

Project Management Professional (PMP)

Project Management Software

Project Tracking

Project/Program Coordination

Project/Program Management

Purchasing/Procurement

RSVP (Reservation Protocol)

Reconciliation

Record Keeping

Research Skills

Safety/Work Safety

Systems Administration/Management

Time Management

Trade Shows

Travel Planning

Vision Plan

Willing to Travel

Writing Skills

[AW]-iCims

ADAPTED_NOW

Role: The Digital Payments Engineering team is seeking a highly skilled, proactive, and strategic Executive Assistant to provide top-tier support to the Senior Vice President, enabling seamless operations and driving impact across a fast-paced, high performing organization. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Our Purpose Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential. Title and Summary Executive Assistant Overview: Mastercard is a global technology company. Our mission is to connect and power an inclusive, digital economy that benefits everyone, everywhere by making payment and data transactions safe, simple, smart, and successful. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments, and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. With connections across more than 210 countries and territories, we are building a sustainable world that unlocks priceless possibilities for all. The Digital Transformation and Digital Payments Engineering team is part of Consumer Solutions. We are responsible for optimizing eCommerce solutions and for driving transaction authorization improvement for digital transactions globally. We do this by being consumer centric for our products and services and being relevant in all consumer money flows. Role: The Digital Payments Engineering team is seeking a highly skilled, proactive, and strategic Executive Assistant to provide top-tier support to the Senior Vice President, enabling seamless operations and driving impact across a fast-paced, high performing organization. The candidate will perform general administrative duties to support day-to-day department operations in such areas as scheduling of meetings, telephone coverage, travel arrangements, expense reporting, calendar management, taking and distributing meeting minutes, copying, ordering supplies, and maintaining department records. Key Responsibilities: · Provide comprehensive administrative support to ensure smooth daily operations, including managing calendars, coordinating meetings and travel, processing expenses, maintaining records and handling communications and supplies. · Prepare correspondence; memorandum; reports; presentations or other assigned documentation in specified software package. · Assist in preparing and maintaining departmental budget. · Administer programs; projects or processes specific to the operating unit served; and maintains spreadsheets or databases to monitor departmental information. · Serve as administrative liaison with others within and outside the company. · May monitor and coordinate work of other employees or temporaries. · Setting up agendas for key critical meetings All about you: · Deep experience supporting C-level or SVP-level executives in fast-paced, high-growth corporate environments. · Exceptional written and verbal communication skills. · High emotional intelligence and discretion. · Experience managing cross-functional projects and working with senior stakeholders. · Strong knowledge of department budgets and desk top computer software. · Proficiency in Google Workspace or Microsoft 365, plus tools like Co-pilot, and Zoom · Background in business, operations, or communications. · Experience in startups, tech, consulting, or corporate environments. · Executive presence and the ability to make sound judgments on behalf of leadership. Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly. Corporate Security Responsibility All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must: Abide by Mastercard’s security policies and practices; Ensure the confidentiality and integrity of the information being accessed; Report any suspected information security violation or breach, and Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines. In line with Mastercard’s total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary and may be eligible for an annual bonus or commissions depending on the role. The base salary offered may vary depending on multiple factors, including but not limited to location, job-related knowledge, skills, and experience. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance); flexible spending account and health savings account; paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave); 80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire; 10 annual paid U.S. observed holidays; 401k with a best-in-class company match; deferred compensation for eligible roles; fitness reimbursement or on-site fitness facilities; eligibility for tuition reimbursement; and many more. Mastercard benefits for interns generally include: 56 hours of Paid Sick and Safe Time; jury duty leave; and on-site fitness facilities in some locations. Pay Ranges O'Fallon, Missouri: $63,000 - $98,000 USD Everyone wants easier ways to pay; we invent them. Checkout lines are slow; we speed them along. Merchants want more sales; we give them data and insights. People need financial access; we connect them. Corporate purchasing is complicated; we make it simple. Commuters are busy; we speed them on their way. Governments need greater efficiencies; we help create them. Small businesses are virtual; we give them access to a world of buyers. Retailers want to fight fraud; we provide the tools.

MasterCard

Budgeting

Business Operations

C-Level Management

Computer Networks

Computer Security

Computer Software

Cross-Functional

Data Quality

Database Administration

Desktop PC

Expense Reports

Green Construction

Information Assets

Information/Data Security (InfoSec)

Medical Records

Meeting Minutes

Microsoft Product Family

Operations

Order Supplies

Plan Meetings

Prepare Correspondence

Process Improvement

Reimbursement

Risk

Security Attacks

Small Business

Spreadsheets

Startup

Technical Consulting

Telephone Skills

eCommerce

Stange Law Firm, PC is accepting resumes onlyfor a dynamic and highly motivated Executive Assistant for the Firm's headquarters office. Attorneys at the firm also speak at Continuing Legal Education Seminars for organizations such as the Missouri Bar, National Business Institute, MyLawCLE, and many more.

Stange Law Firm, PC is accepting resumes only for a dynamic and highly motivated Executive Assistant for the Firm's headquarters office.This position offers a competitive starting salary, an outstanding benefits package, employer-matched 401K after one year, paid time off, and other benefits.Duties include, but are not limited to the following:
• Schedule meetings and manage calendars. 
• Answer phone calls and emails and take messages. 
• Take accurate and comprehensive notes at meetings. 
• Help with filing and organizing. 
• Help with daily time management. 
• Run errands as requested. 
• Plan travel, including flights, accommodation and ground transportation. 
• Coordinate events and speaking engagements. 
• Performs any other reasonable tasks as determined or requested.
Why join Stange Law Firm?<ul><li>Competitive Pay! </li></ul><ul><li>Base Salary & Bonus/Incentive Programs!</li><li>401 (k)</li><li>401 (k) matching</li><li>Roth IRA</li><li>95-99% Employer Paid Health Insurance Medical Plan for Employees Depending On State, Plus Buy-Up Options!</li><li>Health Saving Account Options</li><li>Dental Insurance</li></ul><ul><li>Vision Insurance</li><li>Eligible employees may elect insurance coverage for Accidental, Critical Illness, Short Term Disability, and Term to Age 100 Life.</li><li>Paid Time Off (Accrued Vacation, 5 Paid Sick Days & 3 Personal Days)</li><li>9 Paid Holidays</li><li>Take Birthday as Paid Leave</li><li>Company paid laptop </li><li>Fast-growing Family Law Firm - 2nd Largest Family Law Firm in the country!</li></ul><ul><li>Marketing team works hard for you! Lots of Clients!!</li></ul><ul><li>Advancement and job growth potential</li></ul><ul><li>Mentorship program</li></ul><ul><li>Promotes from within</li><li>Excellent Reputation</li><li>More!</li></ul>Our Ideal Candidate will possess the following:<ul><li>High School Diploma Required</li><li>College Degree Preferred</li><li>Office and or Legal experience preferred, but not required</li><li>Strong business and analytical skills</li></ul>Company Description 
Stange Law Firm, PC is a multi-state family law firm. LawFirm500 ranks Stange Law Firm as one of the fastest-growing law firms in the country. Attorneys at the firm have received awards from organizations such as Super Lawyers, the National Trial Lawyers, the National Academy of Family Lawyers and many more. Attorneys at the firm also speak at Continuing Legal Education Seminars for organizations such as the Missouri Bar, National Business Institute, MyLawCLE, and many more. For more information, please visit www.stangelawfirm.com. E-mail your resume and references to the Recruiting Director. Watch the following video to learn more about starting a career with Stange Law Firm: <a href="https://www.youtube.com/watch?v=PJMiDiwD-8E" rel="nofollow">https://www.youtube.com/watch?v=PJMiDiwD-8E</a> Additional information 
All your information will be kept confidential according to EEO guidelines. 
The choice of a lawyer is an important decision that should not be based solely upon advertisements.

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Executive Assistant Metal Exchange

Executive Assistant MasterCard

Executive Assistant Stange Law Firm

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