ABOUT US
Envoy has been serving communities across the state of Indiana with high-end and community focused
development and construction projects for the last 40+ years. We are a multifaceted company driven to enrich
our communities and our team. We are a team of collaborative self-starters. We value commitment and
transparency while standing by our family-like company culture.
POSITION OVERVIEW
We are seeking a highly organized, detail-oriented Accounting Operations Specialist to own and optimize the
day-to-day accounting operations of a growing construction company.
This role is critical to maintaining the accuracy, efficiency, and structure of our accounting function. You will be
responsible for managing core operational processes including cash applications, accounts payable, credit card
administration, and key monthly reconciliations—while proactively identifying and resolving issues before
they impact financial reporting. We are looking for someone who takes full ownership and improves
processes.
RESPONSIBILITIES
Cash & Revenue Operations:
Manage daily check deposits and maintain accurate deposit logs
Prepare and post weekly cash application batches
Resolve unapplied cash and investigate discrepancies proactively
Ensure all cash activity is accurately coded to jobs, customers, and GL accounts
Support Project Accountants by maintaining a clean and reliable AR subledger
Accounts Payable & Vendor Management:
Process all corporate and overhead invoices with accuracy and proper approvals
Prepare weekly payment registers and support documentation for approval
Maintain clean and accurate AP aging; resolve discrepancies and outstanding items
Own vendor setup process (W9 collection, COI compliance, ACH validation)
Monitor approval workflows and proactively follow up on delays
Credit Card & Spend Management:
Administer company credit card programs
Ensure all transactions are supported by receipts and coded accurately
Identify and flag policy violations or unusual activity
Reconcile all credit card accounts monthly and upload transactions into ERP
Monthly Close Support:
Prepaid expenses
Insurance reconciliations
Employee receivables
Credit card reconciliations and intercompany allocations
Ensure all schedules are fully supported, accurate, and tie to the general ledger
Proactively resolve issues before close deadlines
Process Improvement & Ownership:
Identify inefficiencies and implement process improvements
Develop and maintain SOPs for recurring accounting functions
Escalate issues with recommended solutions
Maintain organized, audit-ready documentation across all responsibilities
REQUIRED QUALIFICATIONS
Bachelor’s Degree in Accounting or commensurate experience
3–6+ years of accounting experience
Strong understanding of accounts payable, cash applications, and reconciliations
Highly organized with attention to detail
Proficiency in Excel (pivot tables, lookups, data organization)
Ability to pass a criminal background check.
COMPENSATION & BENEFITS
Competitive medical/dental/vision packages starting day 1.
Company-sponsored retirement packages, available during the open enrollment period, after the
completion of your first year.
A flexible Paid Time Off program that focuses on family and mental health
Work Location: Hybrid (4 days in office, 1 day WFH)
REPORTS TO: Laura Hoffman, Controller