Duration: 12 months
**On-site role minimum 4 days a week in the office**
Interviews will be over Zoom
Responsibilities:
Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed)
Coordinate all aspects of travel, including booking flights, hotels, and car service; preparing itineraries; and supporting international travel requirements as needed
Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials
Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts to keep records current
Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests
Support internal business initiatives and help produce polished, high-quality documents and presentations
Assist the team with onboarding and offboarding activities for employees
Process invoices and create funding requests using internal platforms
Help coordinate client gifts, meal reservations, and team events to support relationship-building and culture
Support ad hoc projects and provide backup coverage for other administrative assistants, as needed
Skills:
Bachelor’s Degree, Associate’s Degree, or equivalent experience
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; interest in building presentation/document skills is a plus
Familiarity with Concur, SharePoint, and Ariba is a plus (training can be provided)
Requirements:
Prior administrative or coordinator experience preferred
Investment management industry experience preferred but not required
Comfortable supporting multiple professionals with calendar scheduling and travel coordination
Flexible attitude with the willingness to take on new assignments
AI Statement:
By applying, you acknowledge that AI-assisted tools may be used during hiring.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Numbers & Facts
Location
Boston, MA
Salary
$33.32 Per Hour
Skills
Administrative Skillsunmatched
Aribaunmatched
Artificial Intelligence (AI)unmatched
Automotive Repair and Maintenanceunmatched
Billingunmatched
Business Supportunmatched
Calendar Managementunmatched
Customer Support/Serviceunmatched
Discrepancy Reportunmatched
Distribution Managementunmatched
Expense Reportsunmatched
Fundingunmatched
Investment Managementunmatched
Logisticsunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft SharePointunmatched
Microsoft Wordunmatched
Onboardingunmatched
Order Suppliesunmatched
Record Keepingunmatched
Telephone Skillsunmatched
Time Managementunmatched
Travel Planningunmatched
Videoconferencingunmatched
Willing to Travelunmatched
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