ADMINISTRATIVE ASSISTANT 3

ADMINISTRATIVE ASSISTANT 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

DCC-9385-DF

Department

Delgado Community College

Division

Chancellors Office

Opening Date

08/04/2026

Closing Date

8/10/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

Delgado Community College is a dynamic, open-admissions community college providing high-quality education through innovation and excellence in teaching and learning. The College offers a variety of academic and workforce programs through the Associate degree and is committed to nurturing and sustaining an inclusive culture to support student success.

Delgado Community College is seeking a motivated and detail oriented individual to fill a full-time Administrative Assistant 3 position to provide administrative and operational support for the Office of Advancement, Communications and Strategic Initiatives.

This position provides essential administrative and coordination support to the Chief Advancement, Communications and Strategic Initiatives Officer to support the functions of the Office of Advancement, Communications and Strategic Initiatives, assisting with daily operation, scheduling communications and coordination of key projects and initiatives.

An ideal candidate will possess the following Core Competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Join our team of exceptional faculty and staff!

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Provides advanced administrative support to the Chief Advancement, Communications and Strategic Initiatives Officer. Manages executive calendars, meetings, travel, correspondence, reports, presentations, and confidential records.
• Coordinates executive meetings, prepares agendas, records minutes, and monitors follow-up actions. Coordinates administrative support for strategic initiatives, institutional projects, and cross-functional initiatives.
• Develops and maintains the Colleges master calendar of institutional events, strategic initiatives, and major activities.
• Coordinates requests for communication and publication materials, including flyers, brochures, e-blasts, digital signage, business cards, and related marketing materials. Serves as the liaison with the Marketing and Communications Office to ensure projects are completed accurately, on time, and in accordance with College branding standards.
• Serves as the primary point of contact for collecting information, announcements, accomplishments, and success stories from academic and administrative departments. Coordinates requests for information from the Chancellors Office, executive leadership, deans, department heads, student organizations, and other stakeholders.
• Complies and organize content for executive reports, presentations, newsletters, website updates, and other institutional communications. Provides administrative support for advancement initiatives, donor relations, alumni engagement, grants, community partnerships, and special events.
• Serves as the departmental Budget Operations Liaison (BOL). Processes purchase requisitions, purchase orders, invoices, travel reimbursements, Professional Services contracts, cooperative Endeavor Agreements, and other fiscal documents.
• Coordinates with Finance, Purchasing, and Accounts Payable to ensure timely processing and compliance with College and LCTCS policies.
• Recommends process improvements, assists with office operations, provides guidance to student workers or support staff as assigned, and performs other related duties in support of the Office of Advancement, Communications and Strategic Initiatives.

Position-Specific Details:

Appointment Type: Probational

All new hires will be subject to employment eligibility verification via the federal governments E-Verify system, background investigation, and previous employment verification.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Barbara Waiters

Chief Advancement, Communications, and Strategic Initiatives Officer

Delgado Community College

504-762-3023

bwaite@dcc.edu

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively
• 2= I have limited experience or require assistance to communicate effectively
• 3= I can communicate effectively
• 4= I can communicate effectively and help others improve their communication

02

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

• 1= I have no experience and/or am uncomfortable focusing on customers
• 2= I have limited experience or require assistance to focus on customers
• 3= I can focus on customers
• 4= I can focus on customers and help others improve their ability to focus on customers

04

FC: Focusing on Customers - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?

• I miss key details or oversimplify information, and my conclusions may not be based on evidence.
• I try to analyze information, but I may overlook the relevance or credibility of my sources.
• I analyze key information, consider the evidence, and form logical conclusions based on credible sources.
• I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns.

06

TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

Do you have working experience with Banner Student Information System?

• Yes
• No

08

Do you have experience working at a technical college or university?

• Yes
• No

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm