ADMINISTRATIVE ASSISTANT 3

ADMINISTRATIVE ASSISTANT 3

Salary

$48,048.00 - $64,512.00 Annually

Location

Thurston County - Olympia, WA

Job Type

Full Time - Permanent

Job Number

15972

Department

State Board for Community & Technical Colleges (SBCTC)

Division

Education

Opening Date

08/28/2026

Closing Date

9/14/2026 4:59 PM Pacific

• Description
• Benefits

Description

View the complete description on our Jobs page.

Position Overview

The State Board for Community and Technical Colleges is seeking an Administrative Assistant 3 to provide administrative and operational support to the Education division with secondary support to the Senior Director, Research & Performance Management.

This recently vacated positions primary purpose is to support the team administratively, with a particular focus on meeting the needs and priorities of the Education and Research Divisions. Working under the general direction of the division executive assistant, this position coordinates administrative processes, supports multiple projects and initiatives, maintains organized systems, and helps ensure timely communication and follow-through.

The successful candidate will be highly organized, responsive, and attentive to detail. This position requires someone with a transparent and diligent work ethic who communicates proactively, raises questions or concerns in advance, follows through on commitments, and takes responsibility for keeping work moving.

Headquartered, in Olympia, hybrid work may be negotiated.

SBCTC Mission and Vision Statement

Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities. We challenge, empower and embolden ourselves and our colleges to deliver equitable higher education through anti racist policies that ensure economic vitality across Washington. Our values are focused on racial equity and social justice, accountability, community and culture building, service, humor, collaboration and innovation.

Duties

• Compose and proof office correspondence.
• Schedule meetings and maintain calendars, as necessary.
• Prepare correspondence, reports, presentations, and other printed materials according to department standards; edit materials for accuracy, readability, and appearance, using appropriate technology tools.
• Coordinate travel - Process registration, make flight arrangements, book hotel accommodations, and prepare travel itineraries as appropriate.
• Provide committee support - prepare agendas and meeting material, make necessary arrangements, take minutes, follow up on assignments. Update rosters.
• Coordinate events - secure facilities and equipment, prepare contracts, arrange catering, develop budget, manage registration process, compose conference material, oversee on-site organization (travel required).
• Manage organization records such as contracts, correspondence, budget etc.
• Maintain webpages related to the Education Division and Research & Performance Management as needed.
• Responds to routine questions from colleges, directing them to appropriate resources, data dashboards, and other sources of information.
• Under general direction, plan, organize and prioritize work to ensure work unit and/or office goals are met. Monitor and report progress of projects and activities to meet deadlines.
• Perform other duties as assigned.

Qualifications

• High school graduation or equivalent and three years of progressively responsible experience providing administrative support in a professional office environment.
• Demonstrated commitment to the system¿s vision to lead with racial equity and approach the work from a social justice, equity, and inclusion perspective.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Demonstrated ability to communicate clearly, honestly, professionally, and proactively with internal and external partners.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, and experience using online meeting platforms such as Zoom, Webex, or Teams.
• Ability to work independently, exercise good judgment, maintain confidentiality, take initiative, and follow through on assignments with limited direction.
• Demonstrated ability to work independently and perform multiple tasks with conflicting timelines, while maintaining a sense of humor.
• Excellent collaboration skills and enthusiasm for working as part of a team in support of Washington community and technical colleges.
• Excellent organizational skills.
• Excellent written and oral communication skills.

Supplemental Information

HOW TO APPLYInterested candidates may apply by submitting the following items:

• Letter of formal application that addresses your interest in the position and ability to perform the responsibilities described in this announcement.
• Detailed résumé of all educational and professional experience that demonstrates how you meet the qualifications.
• List of at least three professional references with contact information. References are typically contacted after interviews.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the job.

Apply at https://www.sbctc.edu/about/jobs/

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov