Administrative Assistant 5 - Executive

Administrative Assistant 5 - Executive

Salary

$5,111.00 - $6,870.00 Monthly

Location

Thurston County - Tumwater, WA

Job Type

Full Time - Permanent

Remote Employment

Flexible/Hybrid

Job Number

2026-198

Department

Dept. of Revenue

Division

Executive

Opening Date

11/13/2026

Closing Date

11/22/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

Are you an experienced administrative professional who knows that exceptional executive support is about much more than managing a calendar? The Washington State Department of Revenue is recruiting for multiple Administrative Assistant 5 positions in the Director's Office. These opportunities place you at the center of executive operations, where your judgment, organization, service, and ability to anticipate needs will help senior leaders stay focused on the decisions and priorities that matter most.

As a member of the Executive Administrative Assistants team, you will help turn priorities into coordinated action. You will prepare leaders for important conversations, connect people and information, track commitments, support clear communication, and help ensure that critical work continues moving forward. Your contributions will support programs across the department and strengthen the agency's ability to administer tax laws and public service programs efficiently and with integrity.

These positions are trusted partnerships with executive leaders. You will work with complex and confidential matters, respond to changing priorities, and collaborate with employees, leaders, administrative professionals, government offices, and external partners. Success will depend on your ability to see the larger purpose behind the details while delivering accurate, responsive, and thoughtful support.

You may thrive in these roles if you are proactive, composed, highly organized, and comfortable working in a fast-moving leadership environment. The strongest candidates will bring sound judgment, curiosity, professional discretion, and a genuine commitment to helping others succeed.

The hiring manager may start screening applicants as early as November 20, 2026, and make a hiring decision at any time after. It will be to your advantage to submit materials as soon as possible.

Revenue is a dynamic learning organization where you will experience a remarkable work-life balance, with amazing leadership and talented co-workers ready and focused to achieve the agencys goals. We value diverse perspectives and life experiences. We employ and serve people of all backgrounds including people of color, immigrants, refugees, LGBTQ+, people with disabilities, and veterans. This unique culture of respect promotes a professional family of cohesive groups maximizing potential through opportunity. We offer a generous benefits package that includes defined benefit retirement plans; health, dental and vision coverage, deferred compensation plans, and as a public service employee, you may also be eligible for student loan forgiveness.

Visit these links to watch our recruitment video to find out more about our agency and see what our employees say about why Revenue is a great place to work.

We invite you to review the opportunity details below and forward this message to others you feel may be qualified.

Duties

Executive Support to the Deputy Director

In this position, you will serve as the principal administrative partner to the Deputy Director. You will support the Deputy's Group, coordinate division assignments and executive correspondence, help prepare the Deputy Director for meetings and emerging issues, and provide staff support to the agency's Leadership Team. This opportunity offers broad visibility across the department and is well suited for someone who enjoys connecting priorities, people, and information across multiple programs.

Executive Support to the Senior Assistant Director of Individual Tax & Service Administration

In this position, you will serve as the principal administrative partner to the Senior Assistant Director of Individual Tax & Service Administration. In addition to executive support, you will serve as the Executive Division Records Coordinator and as backup to the primary Public Records Designee. This opportunity is especially well suited for someone who combines executive-level administrative skills with an interest in records management, public records responsibilities, and consistent organizational practices.

What You'll Do

Across both opportunities, you will provide high-level administrative support that helps executive leaders remain informed, prepared, and connected. You will balance immediate needs with longer-term priorities and use your understanding of agency operations to identify what requires attention, coordination, or follow-up.

Shared Responsibilities

• Manage complex executive calendars, balance competing scheduling needs, and create space for priority work, employee engagement, travel, and external partnerships.
• Monitor assignments and action items, track deliverables, and follow up with leaders and partners to support timely completion.
• Prepare agendas, briefing papers, presentations, correspondence, and other materials so executives are ready for meetings and decisions.
• Build an understanding of the programs supported by each executive and monitor emerging issues that may require leadership attention.
• Coordinate meetings, team activities, travel, purchasing, personnel actions, technology needs, and other executive office processes.
• Draft, consolidate, edit, and proofread professional correspondence for executive, governmental, stakeholder, and public audiences.
• Protect confidential and sensitive information while following records retention, disclosure, privacy, and organizational requirements.
• Provide responsive service and build productive relationships with executive leaders, employees, administrative partners, external stakeholders, and other government offices.

Deputy Director Position

• Support the Deputy's Group by coordinating agendas, capturing action items, and following up on team commitments.
• Provide staff support to the Leadership Team, including scheduling topics and presentations, preparing agendas, documenting meetings, maintaining the team's SharePoint site, and assisting with special events.
• Assign, track, and help prepare executive correspondence for the Governor's Office, stakeholders, and taxpayers.
• Provide administrative support to programs reporting to the Deputy Director and assist with broader Director's Office priorities.

Senior Assistant Director Position

• Serve as the Executive Division Records Coordinator and help employees understand their records retention responsibilities.
• Maintain electronic and hardcopy records systems and coordinate the retention, archiving, and destruction of records according to established schedules.
• Represent the Executive Division on records management committees and respond to requests involving retained Director's Office records.
• Serve as backup to the primary Public Records Designee and assume public records responsibilities when needed.

Who We're Looking For

We are looking for administrative professionals who exercise good judgment, take initiative, and remain adaptable when priorities change. You communicate clearly, build trust easily, and provide excellent service without losing sight of accuracy or confidentiality. You can organize complex information, solve problems thoughtfully, and work comfortably with senior leaders and diverse partners. Just as importantly, you understand how details connect to larger outcomes and take pride in creating the conditions that help others do their best work.

Qualifications

The required qualifications are key competencies that have been successfully demonstrated through experience or education. To join our team, you must possess the following knowledge, skills, abilities, and competencies:

Demonstrated ability to review, process, and maintain correspondence, records, files, and administrative documents with a high degree of accuracy and attention to detail, acquired through administrative, clerical, records management, or office support experience.

Proven knowledge of office methods, administrative procedures, and records management practices, including organizing, maintaining, and retrieving electronic and hardcopy records in compliance with established requirements, gained through administrative support, records management, business operations, or related professional experience.

Demonstrated ability to evaluate documentation, interpret policies and procedures, and exercise independent judgment to make informed decisions, resolve issues, and ensure compliance with organizational requirements, obtained through progressively responsible administrative, program support, human resources, fiscal, or operational experience.

Progressive experience preparing, compiling, and delivering clear, concise, and accurate reports, correspondence, meeting materials, and other business documents for diverse audiences, acquired through administrative, program support, project coordination, communications, or related professional experience.

Proven ability to communicate effectively both verbally and in writing, including explaining policies, responding to inquiries, and conveying complex information in a professional and understandable manner, developed through customer service, administrative support, training, public sector, or related work experience.

Demonstrated ability to organize, prioritize, and manage multiple assignments, schedules, projects, or competing deadlines while adapting to changing priorities and business needs, gained through progressively responsible administrative, operational, office management, or project coordination experience.

Proven ability to establish and maintain productive working relationships with employees, management, external partners, and governmental agencies, including obtaining cooperation across functional areas to accomplish organizational objectives, developed through team-based work, committee participation, stakeholder engagement, or collaborative professional experience.

Demonstrated knowledge of confidentiality requirements, records disclosure laws, data privacy standards, and public records responsibilities, including handling sensitive or restricted information in accordance with legal and organizational requirements, gained through executive support, human resources, legal, records management, governmental, or related professional experience.

Progressive experience utilizing business applications, databases, document management systems, and agency-specific software to support operational functions, including troubleshooting routine technical issues, managing user access or security permissions, and coordinating with technical support staff, acquired through administrative, program support, information systems, or related experience.

Demonstrated knowledge and skill in researching, gathering, analyzing, and organizing information to support administrative, financial, operational, or governmental functions, including experience with purchasing processes, financial documentation, budget-related activities, or government operations, gained through administrative support, fiscal, procurement, program support, or public sector experience.

Equity Competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.
• Uses an equitable and inclusive approach.

Learn about our Core Equity Competencies to understand the foundational skills, mindsets, and approaches we value and cultivate in our workforce.

Preference may be granted to candidates who have the following:

• Two to three years of administrative work in a professional office environment.
• Proficient in the use of the MS suite of office applications (Word, Excel, PowerPoint, SharePoint, Outlook), the Internet, Visio, agency specific platforms and applications.
• Demonstrated skill in:
• Business writing skills including Plain/Straight Talk
• Proofreading, grammar, and punctuation skills
• Ability to provide outstanding customer service
• Knowledge and experience in project coordination and assignment tracking
• Knowledge of the Public Records Act and state agency responsibilities

This position functions within a fast-paced, complex environment where interpersonal and self-management skills and communication are essential. Throughout our selection process, we will also be evaluating candidates for behavioral attributes and technical skills to succeed in this environment.

To be considered:

• Please complete/update your online profile.
• Attach a resume detailing your work experience.
• Attach a cover letter explaining your interest and qualifications.

To take advantage of Veterans preference please attach your DD-214, member 4 long form, or your NGB-22. Please black out your social security number and date of birth prior to attaching.

Questions?

Hello, my name is Lance, and I will be assisting with this announcement. As a 20-year Department of Revenue employee, I understand the importance of finding a rewarding career with a work-life balance. At Revenue, we pride ourselves in connecting talented individuals with opportunity and would like to answer any questions you have.

Please contact any part of the Staffing team at Jobs@dor.wa.gov or give me a call (360) 704-5725.

Supplemental Information

The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for six months.

For current Department of Revenue employees and union members of the WPEA, current promotion rules will apply if selected.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.

The Department of Revenue is proud to be an equal opportunity employer. We embrace diversity and offer a respectful, inclusive culture for people with disabilities, as well as members of all protected groups and statuses. We encourage you to apply.

If you need help during the application process, please call the Human Resources Office at 360-704-5731. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. Thats why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026

01

Incomplete applications or applications received without these materials may be disqualified. Did you attach the following?

• Cover letter
• Resume

02

Although this opportunity may have telework options, you must reside in Washington State. Do you live in or plan to relocate to Washington State?

• Yes
• No

03

How did you hear about the Department of Revenue as a possible employer?

• Family/Friends
• State Employee
• School Representative/Professor
• Career Counselor
• Job/Career Fair
• Social Media Contact
• Other

04

Please identify any "other" responses to question 3.

05

Will you now or in the future require the Department of Revenue to commence ("sponsor") an immigration case in order to employ you (for example, H-1B or other employment-based immigration case)? This is sometimes called "sponsorship" for an employment-based visa status.

• Yes
• No

Required Question

Employer State of Washington

Address View Job Posting for Agency Information

View Job Posting for Location, Washington, 98504

Website http://www.careers.wa.gov