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Skills
Administrative Skillsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Data Analysisunmatched
Data Collectionunmatched
Detail Orientedunmatched
Document Managementunmatched
Mail Processingunmatched
Meeting Minutesunmatched
Microsoft Access Databaseunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Order Suppliesunmatched
Presentation/Verbal Skillsunmatched
Printingunmatched
Project Management Softwareunmatched
Safety Systemsunmatched
Safety Trainingunmatched
Trend Analysisunmatched
Writing Skillsunmatched
Description
Job Title: Administrative Assistant Location: Boston, MA Pay Rate: $30.65 per hour, W2 Duration: 5+ Month Contract
ONSITE
Summary:
Provide direct support to the Deputy Chief Safety Officer, Chief of Safety Management Systems, and other designated Safety Division staff at South Station and 185 Kneeland Street offices.
Responsibilities:
Assist with finalizing PowerPoint presentations, reports, and other materials.
Coordinate printing services and manage document signatures via DocuSign.
Draft agendas, itineraries, and other correspondence and documentation.
Schedule internal and external meetings and maintain departmental calendars.
Facilitate the ordering, inventorying, and delivery of supplies and promotional materials.
Produce and distribute correspondence, meeting minutes, memos, and other communications.
Support safety training and events, including sending invitations, scheduling rooms, and ordering supplies.
Assist with document management upgrades, including file migration and archiving.
Serve as the main point of contact for greeting visitors.
Complete projects and special assignments as requested by senior staff.
Enhance administrative needs to support the organization’s mission and objectives.
Requirements:
Experience coordinating calendars using Outlook/Teams and scheduling meetings.
Excellent written and oral communication skills, strong attention to detail, and high level of organization.
Proficiency using Microsoft Word, PowerPoint, Access, and Project Manager tools.
Preferred Skills:
Advanced level skills in Excel for data collection, analysis, trending, and reporting functions.