Administrative Assistant

Part-time Receptionist

• Greets guests in a warm, professional manner and creates a welcoming environment for all visitors

• Serves as gatekeeper for the front entrance verifies visitors, screens unscheduled arrivals, and controls access to office space

• Answers and directs incoming calls to the appropriate parties

• Keeps the front desk clean and organized; manages reception displays and camera feed

• Manages conference room calendars

• Handles conference room setup and cleanup; assists IT with presentation setup as needed

• Maintains shared spaces (conference rooms, huddle rooms, break rooms) and coordinates catering and refreshments for meetings
• Cleans non-commercial coffee equipment

• Serves as Shipping Manager processes incoming/outgoing mail and packages, assists with company-wide shipping projects and creates FedEx labels

• Serves as first contact for office vendors (janitorial, catering, maintenance)

• Reports any cleaning or facilities issues that do not meet office standards

• Provides light administrative support (filing, data entry, document prep) during front-desk coverage hours as capacity allows

• Minimum of 5 years of experience in a front-desk, reception, hospitality, or customer-facing role

• Comfortable learning new technology

• Working knowledge of Microsoft Office (Outlook, Word) and Adobe Acrobat required

• Strong verbal communication skills and a polished, welcoming demeanor with staff, clients, and vendors

• Highest degree of integrity, professionalism, and discretion, given regular access to the office and visiting clients