Administrative Assistant

The Asahi Kasei Group operates with a commitment of creating for tomorrow. Our business sectors, Material, Homes, and Health Care, contribute to the development of society by anticipating the changing needs of those around the world. We look for candidates that offer a fresh perspective and a variety of skills to help us achieve our commitment.

We are currently seeking applications to fill the following job opening:

Company:
Asahi Kasei America, Inc.

Job Description:

The Asahi Kasei Group operates with a commitment of creating for tomorrow. Our business sectors, Material, Homes, and Health Care, contribute to the development of society by anticipating the changing needs of those around the world. We look for candidates that offer a fresh perspective and a variety of skills to help us achieve our commitment.

We are seeking an Administrative Assistant that provides high level administrative and operational support to senior leadership and reports directly to the HR Leader. This role is designed for an experienced executive assistant who operates with professionalism, discretion, and sound judgment.

The position partners closely with leadership in the US to ensure effective calendar management, high quality executive communications, presentation review, and seamless coordination of meetings, travel, and logistics for both leadership and visiting stakeholders. The Administrative Assistant is a trusted contributor who anticipates needs, safeguards confidential information, and enhances the overall effectiveness of the leadership function.

Job Description:

Location -Charlotte, NC

Hybrid 4 days in office per week

Executive & Leadership Support:

• Provide administrative support to senior leaders, including calendar management, meeting coordination, and schedule optimization
• Act as a key liaison between executives, internal teams, and external partners, ensuring clarity, professionalism, and timely follow-up
• Prepare agendas, presentations, briefing materials, and executive correspondence
• Anticipate leadership needs and proactively resolve scheduling or logistical challenges

Meeting & Communication Management:

• Coordinate executive meetings, town halls, leadership offsites, and board-related activities as needed
• Draft, review, and format business communications and reports
• Prepare or review PowerPoints presentations

Travel & Logistics Coordination:

• Arrange domestic and international travel for executives, including flights, lodging, ground transportation, visas, and itineraries
• Ensure travel plans are cost-effective, compliant with company policies, and aligned with executive preferences
• Plan, coordinate, and manage corporate events and leadership gatherings of 50+ attendees, including logistics, vendor coordination, venue setup, and on-site execution; support executive visits, leadership events, and company meetings

Office & Operational Coordination:

• Coordinate office-related needs tied to executive operations (meeting rooms, supplies, equipment, vendors)
• Support expense tracking and submission in alignment with company policies (no accounting ownership)
• Enter Purchase Orders in Business Central
• Maintain organized digital and document filing systems
• Partner with internal teams (Finance, IT, Facilities) to ensure seamless executive support

Global Collaboration & Process Alignment:

• Work closely with other Executive and Administrative Assistants across the IT organization to support and reinforce global policies, standards, and administrative processes
• Ensure consistency in executive support practices, scheduling approaches, travel coordination, and communication norms across regions
• Share best practices and contribute to continuous improvement of administrative workflows within a global, matrixed organization
• Partner with peers to support cross-functional initiatives and leadership activities, ensuring seamless coordination and alignment

SharePoint & M365 Content Management:

• Help to maintain and organize IT team sites, document libraries, and intranet pages in SharePoint, ensuring content is current, properly structured, and accessible to global stakeholders
• Support governance of M365 collaboration spaces (Teams channels, SharePoint sites, shared drives), including access management coordination and periodic content reviews
• Keep policy documents and project reference pages up to date in coordination with IT leadership

Onboarding & Org Coordination:

• Coordinate logistics for new hire onboarding within the IT organization, including workspace setup, system acc