Administrative Assistant

Summary:

• Location: Charlotte, NC
• Work Mode: Onsite
• Shift: Monday through Friday, 8:00 AM to 5:00 PM

Responsibilities:

• Provide exceptional front desk and office support services in a professional and welcoming manner.
• Serve as the first point of contact for visitors, clients, and employees, greeting guests and directing them appropriately.
• Maintain the organization and readiness of conference rooms, ensuring spaces are clean and stocked.
• Assist with conference room reservations and scheduling as needed.
• Monitor printers to ensure they are functioning properly and stocked with paper and necessary supplies.
• Oversee the cleanliness and organization of copy rooms.
• Manage the client pantry area by monitoring inventory levels, replenishing snacks, beverages, and supplies as needed.
• Ensure the pantry area remains clean and presentable.
• Manage incoming and outgoing mail and packages, including coordinating shipping and receiving activities.
• Maintain inventory of FedEx shipping supplies.
• Place occasional supply orders to support office needs.
• Manage elevator access badges for employees and visitors.
• Identify and report facility maintenance issues through established channels.

Requirements:

• Highly organized and customer-service focused.
• Capable of managing multiple priorities in a fast-paced office environment.
• Strong communication skills, attention to detail, and professionalism.
• Ability to work independently.