Administrative Assistant

Posting Details

Posting Summary

Logo Posting Number STA00832PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/131891 Job Level A2 - Administrative/Operational Support Business Title (Internal Title) Administrative Assistant Campus Columbia Work County Richland College/Division Division of Student Affairs and Academic Support Department SAAS Custodial, Move Crew and Facilities Administration State Pay Range G05 USC Market Range MRB - $37,340 $45,741 $54,143 Anticipated Hiring Range $37,340 - $45,741 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

• Work hours are 8am - 4:30 pm Monday to Friday
• Schedule may be changed based on the needs of the department

Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

Administrative Assistant

• Are you a detail-driven professional who excels at maintaining accountability, safeguarding assets, and ensuring operational accuracy?
• Are you skilled at managing critical assets, maintaining accurate records, and ensuring compliance through strong internal controls?

Join our team as an Administrative Coordinator serving the Maintenance and Custodial departments, where you will play a critical role in ensuring accurate payroll processing, personnel administration, and asset accountability. This position serves as the department's central point of control for payroll, personnel records, key and lock management, and administrative operations.

The successful candidate will coordinate and process payroll for full-time and temporary staff through PeopleSoft, ensuring all hours worked, leave usage, work orders, and supporting documentation are accurately reconciled and compliant with established procedures. This role is responsible for maintaining personnel records, processing employee transactions, updating staff rosters, and supporting travel and human resources documentation.

A key focus of this position is maintaining strong administrative controls through the management and auditing of key and lock inventories, records, logs, and documentation. The incumbent will conduct regular audits, verify accountability for department assets, track key returns, document lock and key changes, and ensure records remain accurate, secure, accessible, and compliant with departmental standards.

In addition, this position provides high-level administrative support to departmental leadership by managing communications, coordinating calendars and meetings, scheduling interviews, preparing meeting minutes, and assisting with procurement activities. The ideal candidate will possess exceptional organizational skills, keen attention to detail, and the ability to maintain accurate records while supporting the operational effectiveness of a fast-paced facilities environment.

Perks:

• Competitive salary + some of the BEST benefits you can find!
• 15 paid vacation days
• 15 paid sick days
• 13 paid holidays (including an extended December holiday)
• An engaging and collaborative environment.

Learn more about working at USC

Job Related Minimum Required Education and Experience

• Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

• Bachelor's degree and 1 year work experience related to the job, or high school diploma and 5 years directly related to the area of employment.
• Experience in tracking and entering time worked into a payroll system.

Knowledge/Skills/Abilities

• Demonstrated skills in the use of a computer, printer, copier, and telephone.
• Knowledge and use of professional etiquette is required, and the administrative assistant will be polite, helpful, interested, and diligent in serving all who enter or telephone the office.
• This position has been designated as essential personnel during inclement/ hazardous weather and other emergencies.

Job Duties

Job Duty

Processes payroll for the Maintenance and Custodial staff within PeopleSoft. This includes coordinating with supervisors to obtain hours, entering the time and reconciling leave sheets to leave taken. Also includes reconciling time worked with work orders, to ensure accurate processing all staff payroll paperwork. Processes payroll and paperwork for Summer temporary staff. Enter time worked, absences, and other time actions into HCM PeopleSoft.

Essential Function Yes Percentage of Time 30 Job Duty

Prepares, updates, and manages personnel paperwork for employees of the department. Regularly updates staff rosters in addition to producing rosters with emergency information, and rosters for other special events/situations. Processes travel paperwork as necessary.

Essential Function Yes Percentage of Time 20 Job Duty

Provides administrative support for the Maintenance and Custodial leadership teams including being the primary person to answer all calls, reception, and correspondence including but not limited to managing calendars and scheduling meetings taking minutes and scheduling interviews. Provides support for the Operations department if needed. Assists with procurement of equipment and supplies.

Essential Function Yes Percentage of Time 20 Job Duty

Maintains and administers comprehensive records, logs, and documentation related to key boxes and locks. Maintains management records, inventories, logs, audits, work orders, and related documentation. Conducts periodic audits to ensure accountability and compliance with established department procedures; updates and maintains electronic and physical records; tracks returns for departing staff; documents all lock and key changes; and ensures the accuracy, integrity, and accessibility of records

Essential Function Yes Percentage of Time 20 Job Duty

Creates and maintains attendance reports for area to be reviewed by leadership with the purpose of ensuring that attendance standards are being met. Assists in the creation and maintenance of yearly On-Call calendar as needed. Assists in maintaining the rosters and distributes as necessary on a monthly basis.

Essential Function Yes Percentage of Time 5 Job Duty

Cross trained on all uniform management procedures/protocols

Other duties as assigned

Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date 12/01/2026 Job Open Date 11/06/2026 Job Close Date 11/22/2026 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by November 22, 2026

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/215656 EEO Statement

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least a high school diploma or GED and 1 or more years of job related experience?
• Yes
• No

Applicant Documents

Required Documents

• Cover Letter
• Resume
• List of References and Contact Information

Optional Documents