Administrative Assistant

Administrative Assistant

Salary

$23.54 - $37.58 Hourly

Location

Housing Finance and Community Redevelopment, 110 NE 3rd St., Fort Lauderdale, FL

Job Type

Full-Time

Job Number

1414621

Department

RED HUP Home Rep

Opening Date

08/10/2026

Closing Date

8/12/2026 5:00 PM Eastern

Veterans Preference Notice

Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.

International Degree Verification

International degrees must be evaluated by an approved member of the National Association of Credential Evaluation Services (NACES) www.naces.org/members or the Association of International Credential Evaluators (AICE) https://aice-eval.org/endorsed-members. Candidates are responsible for all evaluation expenses. Completed evaluations do not guarantee employment and are subject to approval by Broward County Human Resources.

• Description
• Benefits
• Questions

REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for Administrative Assistant to support the Housing and Urban Planning Division.

2026 Benefits of Broward County Employment

High Deductible Health Plan - bi-weekly premiums:

Single $10.90 / Family $80.79

Includes a County Funded Health Savings Account of up to $2000 Annually

Consumer Driven Health Plan - bi-weekly premiums:

Single $82.58 / Family $286.79

Florida Retirement System (FRS) - Pension or Investment Plan

457 Deferred Compensation Employee Match

Eleven (11) paid holidays each year

Vacation (Paid Time Off) = 2 weeks per year

Up to 40 hours of Job Basis Leave for eligible positions

Tuition Reimbursement (Up to 2K annually)

General Description

Performs a variety of administrative support and clerical duties.

Works under general supervision, independently developing work methods and sequences.

Minimum Education and Experience Requirements

Requires two (2) years of technical clerical, administrative or closely related experience.

Special Certifications and Licenses

None.

Preferences

• Associates degree from an accredited college or university with major coursework in business, urban planning, community development, public administration, or closely related field.
• Bachelors degree from an accredited college or university with major coursework in business, urban planning, community development, public administration, or closely related field.
• Masters degree from an accredited college or university with major coursework in business, urban planning, community development, public administration, or closely related field.
• Project Management Professional (PMP) Certification
• Microsoft Office Specialist (MOS) Certification
• Six Sigma or Lean Six Sigma Certification
• Relevant Administrative /Management Certification
• Housing Certification
• Bi- or multi-lingual - (Spanish, Creole)
• 1+ years Records retention experience
• 1+ years Customer service experience
• 1+ years Experience with computer programs (Excel, online cloud application and documentation storage)
• 1+ years recording meetings experience

SCOPE OF WORK

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

This is a professional and administrative position with the Housing and Urban Planning Division. This position is responsible for performing a variety of specialized office support work for the division and purchase assistance/home repair section. The functions below represent the majority of the time spent in this position.

Interacts with the public through extensive use of personal computer, telephone, various software applications, and other office equipment.

Responds to emails, public records requests, telephone calls and related communications, providing information and resolving issues and/or escalating issue as appropriate.

Compose correspondence including emails, memos, letters, notifications, promotional materials, etc.

Organize and file documents, archive files, assist in records management in compliance with division and State records retention policies.

Coordinate meetings, notify attendees, prepare agendas and meeting notices, attend meetings, record and prepare meeting minutes.

Create and maintain databases and spreadsheets to track section performance and to facilitate the preparation of a variety of reports.

As needed, pickup and deliver documents to government center.

Maintain and order office supplies and materials, coordinate equipment maintenance to ensure efficient division operations.

Periodically staff division reception desk, providing in-person customer service and handling telephone switchboard operations.

Handle a variety of special assignments, projects, and related matters that may be assigned by managers or as required.

Performs related work as assigned.

Competencies

• Tech Savvy:

Anticipates and adopts innovations in business-building digital and technology applications. Successfully leverages the latest technologies to increase performance. Quickly embraces and masters new technological advances adopted by the organization. May help others learn the terminology.

• Manages Complexity:

Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.

• Decision Quality:

Makes good and timely decisions that keep the organization moving forward. Seeks coaching from others to address routine problems; learns to handle these issues effectively. Bases decisions and actions on relevant rules and procedures.

• Plans and Aligns:

Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.

• Ensures Accountability:

Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.

• Manages Conflict:

Handles conflict situations effectively, with a minimum of noise. Takes a positive approach to conflicts; helps dispel tension; seeks guidance and feedback on managing conflict; delivers controversial viewpoints candidly and sensitively; does not take arguments personally.

• Communicates Effectively:

Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Seeks out others perspectives and asks good questions. Shares information that people want to know; gives appropriate context and details when speaking.

• Demonstrates Self-Awareness:

Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Actively seeks feedback from a variety of sources; asks clarifying questions to understand and improve own impact on others or on team performance. Reflects on and learns from own mistakes.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None.

SPECIAL INFORMATION

County Core Values

All Broward County employees strive to demonstrate the Countys four core behavioral competencies.

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Copyright 2025 Korn Ferry. ALL RIGHTS RESERVED

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.

County-wide Emergency Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward Countys Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of County-paid life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Employees who are hired into a full-time, or part-time position working 20 hours per week, are considered benefits-eligible. Benefits become effective on the first of the month following 30 days of employment. Additional information about Broward County Benefits.

01

How many years of administrative/office support experience do you have?

02

Do you have experience in customer service, either in person or over the phone? Please describe.

03

Do you have employment experience in real estate, construction, title, or income certifications? Please describe.

04

Are you familiar with or have experience with state or federal or state housing funding programs such as HOME, CDBG, or SHIP? If so, please explain.

05

Describe your level of skill and experience (1-no knowledge to 10-expert) with Word, Excel, and Outlook.

Required Question

Employer Broward County

Address 115 S. Andrews Ave.

Fort Lauderdale, Florida, 33301-4800

Phone (954) 831-4000

Website http://www.broward.org/careers