Secretary Jobs in Miami, FL
Uline
Davie, FL
Join Uline as an Administrative Assistant supporting our Ft. Lauderdale sales team as we continue to grow as a top distributor of shipping, industrial and packaging materials. Uline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations and 17 sales offices.
Palmetto General Hospital
Hialeah, FL
Responsible for performing general secretarial and clerical duties, assists nurses in basic patient care needs such as, but not limited to, passing out meal trays & water, answering call bells, activities of daily living, preparing the patient room prior to patient arrival, take specimens to the lab, patient & family rounding, and other duties as assigned by the direction of the unit nurse manager/assistant nurse manager/charge nurse. This position is responsible to order and stock supplies through the IMMS system and office supply vendors, inventory/cycle count, maintaining PAR monitoring items for expiration.
West Gables Rehabilitation Hospital
Miami, Florida
Our inpatient rehabilitation hospital is committed to providing exceptional and compassionate care to best address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas. Notifies the nursing staff and/or nurse manager in a timely manner of pertinent patient information, including physician orders, laboratory or test results, and communication from other departments.
Novate Legal Search
Fort Lauderdale, Florida
File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
Novate Legal Search
Fort Lauderdale, Florida
File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
Lewis Brisbois
Miami, Florida
Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings, filing and serving documents both state and federal, creating legal documents, opening new matters, and processing various financial related tasks. Overview: The Miami, FL office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a legal secretary with litigation experience.
CAREERXCHANGE, Inc.
Miami, FL
As a key support member of the Corporate Practice Group, you will provide essential legal and administrative assistance to attorneys handling sophisticated corporate matters, including transactions, governance, mergers & acquisitions, financings, and compliance. Drafting, editing, formatting, and proofreading corporate legal documents, including contracts, formation documents, resolutions, governance materials, M&A agreements, financing documentation, and client correspondence.
HCA Healthcare
Miami, FL
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more. This role includes ensuring that information is consistent and accurate in various computer programs, coordinating the information with various personnel and supporting the functions of Case Management to support the Case Management staff to support various hospital functions.
Rubenstein Law, P.A.
Plantation, FL
Today, Rubenstein Law is recognized as a premier name in Personal Injury, representing clients in a variety of case claims, including auto injuries, slip and fall injuries, catastrophic injuries, premise liability, medical malpractice, child & birth injury, motorcycle accident cases, and traumatic brain injury (TBI) cases. Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc.
North Shore Medical Center
Miami, FL
Responsible for performing general secretarial and clerical duties, assists nurses in basic patient care needs such as, but not limited to, passing out meal trays & water, answering call bells, activities of daily living, preparing the patient room prior to patient arrival, take specimens to the lab, patient & family rounding, and other duties as assigned by the direction of the unit nurse manager/assistant nurse manager/charge nurse. We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities.
North Shore Medical Center
Miami, FL
Responsible for performing general secretarial and clerical duties, assists nurses in basic patient care needs such as, but not limited to, passing out meal trays & water, answering call bells, activities of daily living, preparing the patient room prior to patient arrival, take specimens to the lab, patient & family rounding, and other duties as assigned by the direction of the unit nurse manager/assistant nurse manager/charge nurse. We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities.
Roane County Schools
Miami, FL
To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized. Processes all changes and adjustments in student schedules after the second week of the school year.
Adams & Martin Group
$21 - $26
Coral Gables, Florida
Knowledge of technical legal terms, various legal forms, and documents, or the demonstrated ability to learn quickly with prior experience as a general office secretary. Utilizes the pleading bank system to generate documents in response to requests from case handlers for specific documents.
North Shore Medical Center
Miami, FL
We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities. Essential/stable and growing company with many opportunities for training and advancement within the medical field that all employees and team members (including Full-Time and Part-Time) can benefit from.
Palm Medical Centers
Hollywood, FL
With over 24,000 at-risk members, we provide primary care and other services to seniors and families in our medical centers that are comfortable, convenient and staffed with caring professionals. Every day, Palm Medical Centers delivers on its promise to bring value based, quality healthcare to our patients.
MAXhealth
Fort Lauderdale, FL
MaxHealth is home to a diverse, multidisciplinary team of more than 700 employees-including primary care providers, specialists, clinical staff, and corporate professionals-who are united by a shared purpose: to make healthcare simpler, more compassionate, and more human. MaxHealth in Tampa is looking to hire a full-time Bilingual Front Office Representative to assist with check-in and check-out functions, collecting co-payments, scheduling patients, answering phones, and provide excellent customer service overall.
HCA Healthcare
Miami, FL
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more. We have an exciting opportunity for you to join HCA Florida Mercy Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare.
Alcanza Clinical Research
Palmetto Bay, Florida
Updates CTMS with subject profile(demographics) and file/upload W9 form; Assign payment cards and issue stipend payments following visit completion; Coordinates / schedules transportation for volunteers; Maintain tracker of no-show volunteers until reschedule has been completed; Maintain tracker of screening volunteers without an upcoming scheduled appointment; Send weekly reports of appointment statuses to clinic staff to avoid missed appointments; Maintain a list of studies conducted at site and have general understanding of each; Submit medical records requests and track their progress; Sorting and distributing incoming mail; coordinating postage details & pick ups as needed for all outbound mail; Placing supply orders; Compiling office correspondence, filing, copying, collating, scanning as needed; Assist with preparing materials for study startup / SIVs; May assist with special projects as needed; Performs all other duties that may be requested or assigned. Provide answers, information, and conversation to the volunteers making them feel comfortable and confident in their decision to participate in a trial; Answer inbound calls and emails with a high level of customer service; Place reminder calls to confirm scheduled appointment (according to guidelines); Assist with appointment rescheduling as needed; Call volunteers who are 15 minutes or more late to arrive for their appointment; Notify appropriate staff of volunteer’s arrival and ensure they promptly come to greet them; Complete visits in the CTMS with strong attention to detail to ensure the maximum revenue is captured for billing.
Medical Audit Professionals
$9 - $12
Miami, Florida
Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. The Assistant will work closely with the management team of the company and provide event assistance and research, logistical and administrative support as needed and irrespective of the program.
Healthcare Systems of America
Fort Lauderdale, FL
Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. We service a multitude of patients and their families across our vast network, while remaining committed to the professional development of our staff, the functional improvement of our patients, and the cultivation of strong partnerships within our communities.
Oppenheimer & Co. Inc.
Coral Gabels, FL
With roots tracing back to 1881, the Company is engaged in a broad range of activities in the financial services industry, including retail securities brokerage, institutional sales and trading, investment banking (both corporate and public finance), equity & fixed income research, market making, trust services and investment advisory and asset management services. General administrative duties include but are not limited to the following: Prioritize daily work, answer phones, and take messages.
Vytalyze Minds Corp
$18 - $23
Hialeah, Florida
Vytalyze Minds Corp, a Joint Commission–accredited behavioral health organization, is seeking a professional and highly organized Front Desk Coordinator to serve as the first point of contact for patients, providers, and visitors. Position OverviewThe Front Desk Coordinator will manage front office operations, support clinical staff, and maintain an organized and welcoming environment.
D4C Dental Brands
Pembroke Pines, Florida
Join our team at American Pediatric Dental Group in Pembroke Pines, FL, where we pride ourselves on providing excellent customer service and a caring environment that ensures a wonderful patient experience. Your role will prioritize the needs of patients, parents, and guardians, creating a positive and welcoming experience for all.
AccentCare, Inc.
$19 - $22
Miami, Florida
As a professional, you know that what you do impacts you as much as our patients and their families, and at AccentCare, we are united in our relentless drive to reimagine care because we want to provide the service we would seek for our own families. At AccentCare, our care is most compassionate when we empathize and engage with everyone, and we are at our best when we value diverse perspectives, foster open dialogue, and enact change.
Davidson Hospitality Group
Miami, Florida
A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.
Atlantic Pacific Companies
Miami, FL
Our Company is seeking an experienced and highly motivated Admin Assistant for our Market Rate Apartment Community, The Atlantic Square, of 657 units in Miami, Florida. Atlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout Florida, Georgia, Texas, California, North Carolina, and Washington, D.C.
Winter Park Recruiting
Fort Lauderdale, FL
Excellent written and oral communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients. Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment.
Winter Park Recruiting
Miami, FL
Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients. Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment.
Nation Security
$41600 - $52000
Doral, FL
The ideal candidate will possess a strong background in executive support, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. Nation Security is searching for a highly skilled and organized Executive Administrative Assistant to support our executive team.
The Sunny Hotel
Sunny Isles Beach, Florida
A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners’ mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company’s heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.
SDVInternational
$15 - $17
Miami, FL
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Ability to apply common sense understanding to carry out instructions furnished in written, orally, or in diagram form and the ability to deal with problems involving difficult situations are required.
Fontainebleau Florida Hotel, LLC
Miami Beach, Florida
In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs.
Fontainebleau Florida Hotel, LLC
Miami Beach, Florida
In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs.11.
The Paley Institute
Fort Lauderdale, FL
The position will serve as a primary point of contact, assuming a “lead role, “completing a wide variety of assigned tasks including coordinating the surgical schedule, assisting front-desk concierge operations for assigned physicians, working in close collaboration with the Institute’s Practice Manager and Physician Staff. Saint Vincent Medical Group, within Saint Vincent Physician Services, strives to provide patient-centered healthcare and invite our patients and their families to be a part of the care team as shared members in the decision-making and treatment process.
The Paley Institute
Fort Lauderdale, FL
The position will serve as a primary point of contact, assuming a “lead role, “completing a wide variety of assigned tasks including coordinating the surgical schedule, assisting front-desk concierge operations for assigned physicians, working in close collaboration with the Institute’s Practice Manager and Physician Staff. Serving children and adults from the local community, the United States and the world, the Paley Orthopedic & Spine Institute offers comprehensive, coordinated care from an experienced team of professionalsdesigned for the specific needs of each patient.
CenterWell
$38000 - $45800
Fort Lauderdale, FL
As the nation’s largest provider of senior-focused primary care, one of the largest providers of home health services, and fourth largest pharmacy benefit manager, CenterWell is focused on whole-person health by addressing the physical, emotional and social wellness of our patients. Greets visitors and determines the nature of their visit, issues visitor passes and maintains visitor logs, alerts appropriate party of visitor arrival or directs visitors to appropriate office, department or employee.
Quadel Consulting & Training
Miami, FL
The Administrative Assistant provides a wide range of administrative, clerical, and organizational support to the Housing Choice Voucher management team across multiple programs to ensure efficient departmental operations. This role supports the Housing Choice Voucher (HCV) program office by delivering high-quality customer service, maintaining organized records and assisting with daily office functions.
TechDigital Corporation
Coconut Grove, FL
The Administrative Assistant 1 will provide administrative support to an individual, a small team or department. Please note, this is a one-week assignment starting 5/1/2023.
Marshall Dennehey
Ft. Lauderdale, FL
Marshall Dennehey, a multi-office national defense firm, is seeking a full-time Legal Administrative Assistant to join our Fort Lauderdale, FL office. Minimum 5 years of experience as a legal assistant supporting litigators in personal injury and/or medical malpractice defense.
Scheck Hillel Community School
North Miami Beach, FL
As a Blue Ribbon School of Excellence, we attract and retain a diverse faculty who demonstrate professional excellence with an unwavering commitment to delivering an education of unsurpassed quality, As a community school, we understand that our school isn't just about education, it's about the whole child. Scheck Hillel Community School, a large Orthodox Jewish community school located in sunny North Miami Beach, Florida is looking for a full time Administrative Assistant.
Compass Group, North America
$58000 - $68000
Miami, FL
Executive Administrative Assistant, you will be responsible for providing high-level, confidential administrative support to the Division President by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. For positions in Washington State, Maryland, or to be performed Remotely, click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_MorrisonHealthcare.pdf) for paid time off benefits information.
Gulliver Prep
Coral Gables, FL
Gulliver Preparatory School is seeking to hire a highly organized and personable Administrative Assistant to join our dynamic Primary & Lower School team for the upcoming 2025-26 school year. Gulliver Prep is whats now and what's next in education Miami's school of choice for challenging, future-ready, personalized learning to meet the needs and fuel the aspirations of our diverse and dynamic community.
Bayview Asset Management
Coral Gables, Florida
POSITION SUMMARY: The Infrastructure Administrative Assistant is responsible for supporting and coordinating enterprise infrastructure operations and initiatives, with a strong emphasis on contract and vendor management, budget tracking and forecasting, cross-team coordination, and oversight of an India-based offshore team. Overview: ABOUT US: Founded in 1993, Bayview Asset Management is an investment management firm focused on investments in mortgage and consumer credit, including whole loans, asset-backed securities, mortgage servicing rights, and other credit-related assets.
D4C Dental Brands
Plantation, FL
Must possess excellent organizational skills, strong attention to detail, be able to multitask and perform job duties in a timely manner. If you desire a career where you want make a difference in people's lives, and work well with a team, we would love to meet you!
Soho House & Co.
Miami, FL
As Club Reception, you will wear many hats and oversee the diverse portfolio of your local properties; reception desk and handle basic computer duties, host in the Restaurant and Rooftop, as well as performing Guest List responsibilities. Answer high-volume phone lines and calls for restaurant, roof and cinema reservations, general inquiries, and deliveries, messages for members and from employees; among other inquiries.
Ed Morse Automotive Group
Sunrise, Florida
Our expanding automotive group spans across FL, TX, OK, MO, IL, IA, CO, and AZ with over 50 + locations, representing 30+ automotive, powersports, and motorcycle brands. With 80+ years of industry experience, we provide excellent service to our customers and team members.
Dental Care Alliance
Miami, Florida
MCI Careers
Doral, Florida
MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum.
HEICO Corporation
Miami, FL
HEICO Component Repair Group is currently seeking a detail-oriented and organized Administrative Assistant to support our Trade Compliance Program. The ideal candidate will assist with recordkeeping, documentation and compliance related porcesses to ensure the company meets all applicable U.S. and international export regulations.
BlackFish Federal
Miami, FL
Experience in administrative, professional, investigative, technical, or other responsible work related to a broad range of fields including, but not limited to, personnel management, funds management, management analysis, procurement, contract management, data processing, property management, space management, travel and transportation management, public information, office management, safety and security. Administrative Services Specialist and Human Resources Officer, using a personal computer for word processing, database management, fax machines, knowledge or skill in preparing spreadsheets, prepares mass mailings, ensuring labels (addresses) are correct.