Job Description
Administrative Assistant - Healthcare
We are currently seeking an Administrative Assistant to support a leading healthcare and medical device company based in Boston, MA. This role will provide comprehensive administrative and operational support to healthcare sales representatives, medical device service engineers, and internal leadership, while assisting with equipment service coordination, internal projects, and day-to-day office operations. The ideal candidate is highly organized, detail-oriented, and eager to build experience in a fast-paced healthcare environment.
This is a contract-to-hire position based in Boston, MA, offering a pay rate of $22-24/hour, depending on experience.
Responsibilities:
Qualifications:
For immediate consideration, interested and qualified candidates should send their resume to Lydia at Lsinger@daleyaa.com
#LI-LS1
#LI-HYBRID
We are currently seeking an Administrative Assistant to support a leading healthcare and medical device company based in Boston, MA. This role will provide comprehensive administrative and operational support to healthcare sales representatives, medical device service engineers, and internal leadership, while assisting with equipment service coordination, internal projects, and day-to-day office operations. The ideal candidate is highly organized, detail-oriented, and eager to build experience in a fast-paced healthcare environment.
This is a contract-to-hire position based in Boston, MA, offering a pay rate of $22-24/hour, depending on experience.
Responsibilities:
- Provide day-to-day administrative and operational support to healthcare sales representatives, clinical service teams, field technicians, and leadership.
- Manage calendars, scheduling, and coordination of field service personnel, including routing, site visits, and resource utilization.
- Maintain accurate and up-to-date records in CRM systems and internal databases, including patient/customer information, service documentation, contracts, and equipment records.
- Support inventory management, order processing, and shipment coordination for medical equipment, devices, supplies, and replacement parts.
- Coordinate equipment installations, maintenance visits, service calls, and other healthcare-related projects in partnership with Sales, Clinical, and Service teams.
- Support general office operations, including front desk coverage, visitor management, phone support, and communication with healthcare providers and external partners.
- Assist with billing, accounts receivable, purchase orders, and other administrative finance-related activities.
- Communicate professionally and effectively with healthcare providers, clinical staff, customers, vendors, and internal stakeholders.
- Provide additional administrative, operational, and project support as needed in a fast-paced healthcare environment.
Qualifications:
- Bachelor’s degree required; internship experience in healthcare, medical devices, life sciences, or a related business environment is strongly considered.
- 1+ year of administrative, office support, or relevant internship experience preferred.
- Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced healthcare environment.
- Professional, outgoing, and dependable with a strong work ethic and excellent communication skills.
- Experience with CRM, database, or business systems preferred; familiarity with Excel, ACT, GetBase, PowerPoint, or QuickBooks is a plus.
- Ability to work collaboratively with healthcare providers, field service teams, sales representatives, and internal stakeholders.
For immediate consideration, interested and qualified candidates should send their resume to Lydia at Lsinger@daleyaa.com
#LI-LS1
#LI-HYBRID
Numbers & Facts
| Location | Boston, MA |
| Industry | Staffing/Employment Agencies |
| Salary | $22–$24 Per Hour |
| Company Size | 20 to 49 employees |
| Year Founded | 2005 |
| Website | http://daleyaa.com/ |
About Company
Daley And Associates, LLC (“DAA”) is a boutique search, executive, and contract staffing firm located in Boston, MA. We specialize in the placement of Accounting, Finance, Information Technology, Legal, Administrative, and Life Sciences professionals at all levels. The firm was founded in 2005 by distinguished executives with over 30+ years of staffing agency experience with the mission to create a different kind of recruiting firm, one that provides a very hands-on, consultative approach to the clients they serve.
Daley And Associates works with some of the most prominent businesses in the greater Boston area. Our clients range from promising start-ups to Fortune 100 companies.
Skills
- Accounts Receivableunmatched
- Administrative Skillsunmatched
- Billingunmatched
- Biologyunmatched
- Business Solutionsunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Customer Relationship Management (CRM) Systemsunmatched
- Detail Orientedunmatched
- Documentationunmatched
- Equipment Maintenance/Repairunmatched
- Financeunmatched
- Healthcareunmatched
- Healthcare Equipment Salesunmatched
- Healthcare Providersunmatched
- Inside Salesunmatched
- Intuit Quickbooksunmatched
- Inventory Managementunmatched
- Leadershipunmatched
- Maintenance Servicesunmatched
- Medical Equipmentunmatched
- Medical Recordsunmatched
- Medical Salesunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- On Site Supportunmatched
- Operational Supportunmatched
- Order Processingunmatched
- Organizational Skillsunmatched
- Partner Salesunmatched
- Project/Program Coordinationunmatched
- Purchase Ordersunmatched
- Resource Utilizationunmatched
- Salesunmatched
- Sales Operationsunmatched
- Schedule Developmentunmatched
- Team Playerunmatched
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