Administrative Assistant

• As an Administrative Assistant you will provide support to daily office operations within CTSI‘s Long Island office 4 days per week and Manhattan office once per week.
  Responsibilities include but are not limited to:
• Draft project survey reports in accordance with company templates, proposal and bid document creation for a variety of ongoing projects.
• Assist in project coordination through submitting filings, documents and insurance certification request, collecting daily project data
• Serve as an intermediary between other office staff, clients, laboratories, sub-contractors and CTSI‘s field staff.
• Perform other administrative tasks such as document processing, answering phones, scanning, follow-ups with field staff, and other ad-hoc administrative tasks as assigned.
• Assists in scheduling projects, meetings, and/or conferences as well as provide assistance to Senior Project Executives.
• Provide support in updating and maintaining records and data
• Assist Office Manager with office maintenance and organization
• Assist in the resolution of IT issues that arise within the office.

• HS Diploma/GED (or less) and at least 2-4 years of experience or Associate Degree and at least 2 years of experience, or Bachelor’s Degree in the field of Science. 
• Proficiency in Microsoft Office/MS Office 365 (Word, Excel, Outlook, and PowerPoint) required.
• Basic familiarity in Adobe Acrobat. 
• Knowledge in IT and computers helpful.
• Must be self-motivated and proactive.
• Must be self-motivated and proactive
• Must be able to work independently and in diversified groups
• High degree of accuracy, organized and attention to detail
• Must be dependable and eager to learn new tasks/skills
• Excellent communication skills (written, verbal and customer service)
• Demonstrates a sense of urgency and ability to meet deadlines
• Comfortable working in high-paced environments
• Able to succeed while working under pressure

• Punctual and professional. 

• Medical/vision insurance plan.
• Paid vacation & holidays.
• Sick leave.
• 401(k) plan.
• Professional development opportunities, including certifications, training. 

CTSI (Consulting & Testing Services, Inc.) is one of the top Environmental Consulting companies that has been providing Environmental, Health & Safety services to privately held companies, healthcare facilities, institutions and industries throughout the New York tristate area, as well as nationally, since 1992. We are a growing company with a dedicated team and corporate offices located in mid-town Manhattan, founded on one strong commitment: to provide efficient and expert services to our clients based on professionalism, innovation and cost-effective expert solutions.