Administrative Assistant I (Part-Time) - Student Life

Administrative Assistant I (Part-Time) - Student Life

Salary

$17.86 - $22.31 Hourly

Location

700 W State Street, Milwaukee, WI

Job Type

Part-Time

Job Number

2026-05828

Division

Student Engagement and Community Impact

Opening Date

11/12/2026

Closing Date

11/22/2026 10:00 PM Central

Supplemental Information

See Below.

Application Requirements

All applicants internal and external must complete a thorough online application. Incomplete applications will not be considered. A verification of education will be conducted if a candidate is selected for the position. Please submit copies of transcripts from an accredited institution for all conferred degrees obtained to be considered. Unofficial transcripts are acceptable.

• Description
• Benefits
• Questions

Description

Milwaukee Area Technical College (MATC) is Wisconsins largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.

The Administrative Assistant I, provides essential support by managing front desk operations, greeting visitors, answering phone calls, and performing a variety of clerical and administrative duties to support the department. This includes managing schedules, handling communication, organizing documents, and assisting with day-to-day office operations. The role involves data entry, maintaining filing systems, and coordinating meetings, all while ensuring smooth workflow and efficient office management. The Administrative Assistant I plays a key role in supporting the team's needs, ensuring a productive and organized work environment.

Work involves a variety of tasks that require attention to detail, basic analytical skills, and the ability to follow established practices and procedures. Supervision is provided to guide the employee, with a focus on training and development. The position involves working both independently and as part of a team to support staff and achieve goals.

Characteristic Duties and Responsibilities

• Reception and Customer Service: Performs front desk operations, greets and assists visitors in a professional and courteous manner providing exemplary customer service, answers and directs incoming calls, takes messages, and ensures timely follow-up, and monitors and manages office deliveries and mail distribution.
• Administrative Support: Provides general administrative support to department by managing all filing and maintaining the filing system. Completes data entry, photocopying, and assists in the preparation of documents, reports, and correspondence as needed. Schedules appointments, meetings, and conference room reservations. Provides administrative support to staff and management, including handling routine inquiries and performing tasks as directed.
• Maintains Office and Supplies: Ensures the office is kept clean, organized, and functional at all times. Performs inventory of office supplies and requests/orders additional supplies as needed.
• Ethics and Confidentiality: Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness, and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.
• Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with students, staff, faculty, and administrators.
• Continuous Learning & Professional Development: Maintains informed on emerging technology trends and common user issues in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.
• Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Qualifications

MINIMUM QUALIFICATIONS

Compliance with all state, federal, and accreditation standards/requirement, as well as all MATC policies and procedures.

Required Education & Experience: High school diploma or equivalent and a minimum of six (6) months of office experience.

Preferred Education & Experience: High school diploma or equivalent and one (1) year or more of office experience.

Specialty Skills: Proven ability to create and maintain a positive work environment, manage multiple tasks effectively, adapt to change, and demonstrate exceptional attention to detail.

Competencies: Demonstrates innovation, optimizes work processes, ensures accountability, collaborates effectively, communicates clearly, and fosters interpersonal savvy while instilling trust. Maintains a strong customer focus, values differences, is action-oriented, pursues self-development, and shows compassion.

KNOWLEDGE, SKILLS, & ABILITIES

• Excellent communication and interpersonal skills, with emphasis on strong organizational skills.
• Ability to understand, interpret and explain rules, regulations, procedures, and written and oral instructions.
• Ability to communicate effectively through both oral and written means.
• Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
• Ability to convey an image of professionalism and dedication in work related activities.
• Ability to work with culturally diverse student and employee populations and promote a positive work environment.
• Proficiency in the use of computers and software specific to position, including Google Suite software.
• Ability to work successfully with minimal supervision as an individual and team contributor.
• Ability to establish workflows, manages multiple projects, and meets necessary deadlines.

Supplemental Information

Start Date: This position supports the Student Engagement and Community Impact Department and is available to start immediately.

Work Hours: This is a part-time position and works 19 hours a week. Year-around.

8:00am - 6:00pm, Monday - Thursday and 8:00am - 4:30pm on Friday.

Important Note: This position has to work until 6pm. All work must be performed in the state of Wisconsin.

Compensation: Hourly pay rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal equity, and a review of the applicants employment and educational background as listed on the job application.

Application Materials & Requirements: To be considered for this position, all applicants (both internal and external) must submit a thoroughly complete application. An incomplete application will not be considered or reviewed.

Please follow these steps.

1. Complete the Employment Application in its Entirety

You must provide thorough and detailed information for all sections of the application form. An incomplete application will not be considered or reviewed.

2. Attach All Required Documents (At Time of Application)

• Cover Letter (Optional)

• Up to date - Resume

:3. Resume (please note, submission of a resume does not satisfy the requirement for a thoroughly completed application.

Interview Process: Round 1 interviews will be conducted via Spark Hire/One-way interviews. Those that successfully pass the first round, will then be invited to a Round 2 Virtual interview with the hiring team.

EEO: Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at 414-297-6529 (Wisconsin Relay System: 711) or email jobs@matc.edu.

Employee Benefits at a Glance - PART-TIME STAFF SUPPORT; employees pay a higher percentage of the premium than full-time employees.

HEALTH INSURANCE: MATC offers a choice between two medical insurance plans. See below for plan types:

1- UMR High Level PPO

2- UMR Low Level PPO

Note: All medical plans include Prescription Drug benefits at no additional costs to employees.

DENTAL INSURANCE: MATC offers a traditional group dental plan through Delta Dental.

Annual maximum per covered person is $2,500; plan covers preventive, routine, restoration, and orthodontics for dependents up to age 19.

GROUP TERM LIFE INSURANCE: MATC offers group life insurance benefits through Symetra Provident Insurance with active assignment and is fully paid for by the College. The amount of insurance is $15,000. The benefit is doubled in the event of accidental death.

RETIREMENT BENEFITS: If you are employed for greater than 12 months and meet the minimum hours requirement for participation in the WRS pension system, you will be notified of your eligibility. The College currently pays the full cost of the employer contribution (6.9%), and the employee pays the full part of the employee contribution of 6.9% of salary. There is a five year vesting period requirement in order to qualify for any employer contributions made on the employees behalf.

FLEXIBLE SPENDING PLANS: MATC offers eligible employees the opportunity to participate in both Health Care and Dependent Care flexible spending accounts administered through UMR.

SICK LEAVE BENEFITS: Sick leave hours granted based on hours worked in summary from 8/15 of previous year through 8/14 of current year. The maximum hours accumulation is 640 hours.

VACATION BENEFITS: Vacation hours granted based on hours worked summary from 3/15 of previous year through 3/14 of current year (Not available for Instructors)

PAID HOLIDAYS: MATC offers paid/flex holidays based on position.

MATC is an Affirmative Action/Equal Opportunity Institution and complies with all requirements of the Americans With Disabilities Act.

01

Job Parameters: - Part-Time up to 19 hours a week. Year-round position. - Work Hours: 8:00am - 6:00pm Monday thru Thursday and 8:00am - 4:30pm on Friday. - This position works until 6:00pm - no exceptions. - Pay range is: $17.86 - $22.31 (FIRM), based on applicant experience, education, and internal equity - Modality: 100% IN PERSON Do you understand the parameters of this job?

• Yes
• No

02

Do you have at least a High School Diploma or GED and a minimum of six (6) months of office experience?

• Yes
• No

03

Please describe your experience as it relates to this position working in higher education or within a student life department. If none, please type N/A.

04

How many years of full-time customer service experience do you have? Please describe your customer service experience below. (Note: 2 years of part-time equals 1 year of full-time.)

05

Please describe your proficiency level and tasks you have completed using Microsoft Excel and Google Sheets software? If none, type n/a.

06

(INTERNAL APPLICANTS ONLY) Please list all positions previously and currently held at the college. (External applicants type N/A)

Required Question

Employer Milwaukee Area Technical College

Address 700 W. State

Milwaukee, Wisconsin, 53203

Phone 414-297-6529

Website http://www.matc.edu