Administrative Assistant II

Join Our Team in Los Angeles, CA!

Are you looking for an exciting opportunity to support a leading institute in addiction science? We are seeking a dynamic and organized individual to coordinate and support operational activities at the Institute for Addiction Science (IAS). Located in the vibrant city of Los Angeles, CA, this role offers the chance to make a meaningful impact in the field of addiction research and education. With a hybrid work model, you can enjoy the flexibility of working both onsite and remotely while being part of a dedicated team.

Job Responsibilities

• Coordinate and support Institute-related operational activities.
• Work closely with the Chief Programs and Communication Officer (CPCO) to optimize administrative infrastructure.
• Assist in planning, implementation, and evaluation of IAS major initiatives.
• Manage timelines, prepare documentation, and promote IAS activities.
• Support daily operational tasks including booking travel, planning events, and processing invoices.
• Maintain a social media and online presence, and field phone calls and email correspondence.
• Build and maintain an activity catalog on program-related IAS member activities.
• Monitor and support strategies and initiatives carried out by the administrative team.

Requirements

• Bachelor's degree (Public Health or related field preferred, but not required).
• 2 years of related professional experience.
• Exceptional multi-tasking, organizational, and interpersonal skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications.

Preferences

• Previous experience in a university environment.
• Knowledge of systems such as WordPress, REDCap, Adobe Creative Suite, or Workday.
• Experience providing research support with CV/biosketch updates, grant writing, and presentation development.

Ready to make a difference? Apply now and be part of a team dedicated to advancing the science, prevention, and treatment of addiction. Send your resume and cover letter to join our mission!

Subject Line: Administrative Project Specialist Opportunity

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