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Job Details
Administrative Assistant III #1711
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Duties
Reporting to the Executive Director of Regulatory Services, performs highly skilled administrative support duties.
Duties and Responsibilities
- Coordinates appointments and organizes schedule for the Executive Director of Improvement and Innovation and the Executive Director of Regulatory Services.
- Performs duties such as scheduling meetings, making travel arrangements, and maintaining itineraries for staff reporting to the Executive Directors.
- Performs a variety of highly skilled administrative support duties such as: prepares correspondence, reports, presentations, and materials for meetings and conferences utilizing a computer and various software packages.
- Assembles and maintains material filing system(s), e.g., electronic.
- Acts as liaison for the Executive Director of Improvement and Innovation and Executive Director of Regulatory Services to personnel of the various assigned departments, interpreting office policies per the Executive Directors'' directives and assists, when feasible, outside clients and many other internal agency personnel.
- Serves as timekeeper for the Executive Director of Improvement and Innovation and Executive Director of Regulatory Services and may serve as backup timekeeper for departments reporting to the Executive Directors.
- Handles confidential information or materials on personnel matters such as grievances or labor relations issues.
- Monitors and maintains budget, including entering various Management Information Database Accounting System (MIDAS) related activities into the system such as travel reimbursement and expense claims.
- Processes numerous phone calls and inquiries for the Executive Director of Improvement and Innovation and Executive Director of Regulatory Services and dispatches those calls to be forwarded to other staff.
- Assists legislators, government officials, and school personnel by answering questions and addressing preliminary concerns.
- Opens, date stamps, logs, and prioritizes daily mail and faxes.
- Maintains and tracks property inventory records.
- In coordination with the Agency''s Records Management Coordinator, serves as department liaison for records management.
- Performs other duties as assigned.
Qualifications
Required Qualifications
- High school diploma or equivalent.
- Two years of progressively responsible administrative support or programmatic experience in an office setting involving duties such as complex typing, computer work, personnel functions, fiscal procedures, and other specialized activities.
- Extensive knowledge of office practices and procedures.
- Extensive knowledge of grammar, spelling, punctuation, and excellent verbal and written communication skills.
- Proficient in office applications, e.g., Microsoft applications (Teams, Word, PowerPoint, Excel, Adobe, etc.).
- Superior interpersonal skills.
- Ability to problem solve.
- Highly organized and able to comprehend and interpret policies and processes.
Preferred Qualifications
- Some college.
- Private/executive administrative support experience.
- Bilingual.
Salary/Benefits
Location: Springfield
Union: Exempt
Department: Regulatory Services
Anticipated Starting Salary Range: $46,632.96 - $58,291.2
Full Salary Range: $46,632.96 - $69,949.44
Office Hours: Monday - Friday 8:00 a.m. - 5:00 p.m.
How to Apply
To view full posting and apply electronically, please visit https://www.isbe.net/Lists/ISBECareers/CareerDisplayForm.aspx?ID=1197. Interested parties must submit the required application, cover letter, resume, and transcripts (unofficial until recommended for hire). The subject line should include the position number(s) you are applying for.
Email Address
careers-spr@isbe.net
School District
www.isbe.net/careers
ILearn Link
ILearn
Report Card Link
District Report Card
Job Posting Date
9/18/2026
Start Date
N/A
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"Back to Search Results Job Details
District Name IL State Board of Education Building Name Alzina Address 100 N First Street
Springfield, IL 62777 Phone (217) 782-6434 Fax (217)785-3972 IASA Region Abe Lincoln County Sangamon Employment Type Full-time permanent Job Category Agency/Association Grade Level Other
Job Alerts Sign Up
217-753-2213
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