Accounting, Administrative Skills, Billing, Construction, Customer Relationship Management (CRM), High School Diploma, Marketing, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft Word, Project Tracking, Purchase Orders, Purchasing/Procurement, Sales, Sales Support, Travel Planning
Administrative Assistant – Inspection Sales
S.A. Comunale is seeking an Administrative Assistant to support the Inspection Sales team.
Provide administrative support to the Service & Inspection department. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional Company image through in-person and phone interaction.
Essential Duties & Responsibilities
Include the following. Other duties may be assigned.
- Schedule, assign and track progress for training courses for Inspector Trainees.
- Schedule, assign and track online exams for Inspectors and Inspector Trainees.
- Make hotel and travel arrangements for classes, training and meetings for Inspectors and Inspector Trainees.
- Submit inspector information for required licensing in all required cities, counties and states.
- Submit information for Inspector NICET certification.
- Track Continuing Education Credits for Inspector NICET certifications.
- Backup for Norton Inspection Administrative Assistant for customer and inspector calls.
- Email reports to Inspectors and customers as required.
- Pull completed tickets and sort for billing.
- File reports compliance engine and other portals.
- File backflows to AHJ's.
- Price out work tickets, note ticket closing remarks and close.
- Email / mail invoices to customers.
- Bill quarterly, monthly and annual billing on accounts.
- Create new and re-assign tickets.
- Close tickets non billable for various reasons.
- Set up new clients and sites and enter new tickets per MJS or customer call-ins.
- Update customer accounts per customer's request.
- Update customer frequencies into CRM.
- Create PO's.
- Email reports to local Fire Inspectors.
- Distribute customer PO's when received.
- Attend all necessary meetings.
Qualifications
- High School Diploma or GED is required.
- 3+ years of administrative experience is required.
- Construction industry experience is a plus.
- Proven knowledge of Microsoft Office Software (i.e. Word, Access, and particularly Excel) is required.
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.
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EMCOR Group
A provider of critical infrastructure systems, EMCOR gives life to new structures and sustains life in existing ones by its planning, installing, operating, maintaining, and protecting the sophisticated and dynamic systems that create facility environments—such as electrical, mechanical, lighting, air conditioning, heating, security, fire protection, and power generation systems—in virtually every sector of the economy and for a diverse range of businesses, organizations, and government.
10,000 employees or more
Construction - Industrial Facilities and Infrastructure
https://www.emcorgroup.com/