Administrative Assistant - Mail

We're looking for a reliable, organized, and bilingual (Spanish and English) Administrative Assistant to join our team! This full-time position focuses on managing all incoming and outgoing mail, supporting our legal teams with file processing, and keeping the office organized and well-stocked. This role also provides backup coverage at the front desk during lunch breaks and absences. We're seeking someone who is detail-oriented, dependable, and comfortable interacting with both clients and coworkers.

This is a full-time role (40–45 hours/week), and we're open to training the right candidate who brings a strong work ethic and positive attitude.

We offer competitive compensation and an excellent benefits package for all full-time employees:

• Medical, Dental, Vision, Life insurance coverage
• 401K Retirement plan with company matching contribution
• Paid Personal Time Off, Paid Mental Health Time Off, Paid Sick Time Off

Responsibilities

• Sort, scan, and upload all incoming mail, drop-offs, emails, and e-faxes into our case management system and assign tasks as needed
• Process and prepare outgoing mail for remote staff
• Maintain office supply inventory and place orders
• Keep the file room organized; handle file closure and destruction
• Cover front desk duties during lunch breaks and absences (answer phones, greet visitors, etc.)

Qualifications

• At least one year of administrative or office support experience preferred
• High school diploma, G.E.D., or equivalent
• Comfortable with client interaction and assisting in a fast-paced environment
• Strong attention to detail, organization, and time management
• Working knowledge of Microsoft Office and basic computer skills
• Be fluent in both Spanish and English (required)