Administrative Assistant

Job Duties:

• Coordination of meetings, seminars, conferences and coordinate travel for staff
• Set up conference rooms for client meetings including, but not limited to, providing/ ordering food and beverages, technology set up, and possibly taking minutes
• Effectively and accurately manage Outlook calendars on a daily basis, including coordinating meetings and proactively addressing any conflicts that arise
• Perform clerical duties including, but not limited to, transcription, copying, scanning, mailing and filing
• Perform duties as assigned by the market segment
• Maintain records related to archiving of hard copies of office documents
• Embrace change; maintain an open mind and is flexible and adaptable in the face of ambiguity and change
• Create and submit expense reports for Principals (executive team)
• Ability to work with confidential information and to apply maturity and discretion in daily operational role
• Proof and edit all correspondence sent out of the office
• Letterhead printing
• Project Folder Set-up
• Adhere to standard formatting for punch lists
• Provide support for other administrative staff including reception relief, requiring a professional and friendly demeanor
• An effective team member; support the team by pitching in at any level and effectively working across the organization to meet the needs of the business

Qualifications:

• Bachelor's degree preferred
• 3+ years of administrative support or executive support experience
• Microsoft 365 - Word, Excel, Outlook

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.