Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to support daily operations in a fast-paced construction environment. This role is responsible for managing office tasks, coordinating project documentation, and ensuring smooth communication between project teams, vendors, and clients.

Key Responsibilities:

• Provide administrative support to project managers and site teams
• Maintain and organize project files, contracts, permits, and schedules
• Track and process invoices, purchase orders, and expense reports
• Coordinate meetings, site visits, and subcontractor communications
• Assist with bid preparation and document submissions
• Manage correspondence, phone calls, and office supplies

Qualifications:

• 2+ years of administrative experience, preferably in construction or a related field
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Familiarity with construction terminology and processes is a plus
• Excellent communication and attention to detail

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.