Administrative Assistant/Office Manager

The Administrative Assistant/Office Manager will provide essential support to a newly opened 6 person office, ensuring smooth day-to-day operations for an Investment team as they grow the US precense of this international firm.

Client Details

This investment firm has 4 global offices and 4.6+ billion dollars under management. This role will provide all administrative support for their newly opened Boston office.

Description

• Provide administrative support to the CIO, Investment team, and Head of Global Business Development, including travel arrangements, expense reports, calendar management, booking meeting rooms.
• Support team with preparation/printing of pitchbooks and marketing materials.
• Liase with vendors, including building maintenance, suppliers and subscriptions.
• Support the People and Administration manager with HR matters including physical preparation of employee onboardings and offboardings, attendance records, policy-related declarations and forms, and organizing office events.
• Organize and maintain files, records, and documentation.
• Manage day to day office operations.
• Handle correspondence and communication on behalf of the Boston office.
• Coordinate with internal and external stakeholders as needed.
• Ensure timely and accurate completion of assigned tasks.

Profile

A successful Admin Assistant should have:

• 3+ years of administrative support experience, ideally within financial services environments.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Attention to detail and a proactive approach to problem-solving.
• Ability to handle multiple tasks and prioritize effectively.

Job Offer

• Competitive salary ranging from $70,000 to $100,000 per year.
• Hybrid working model with a collaborative office.
• Comprehensive benefits package including health insurance and a 401k with a company match.
• 24 days of annual leave, not including sick time.
• Annual bonus eligibility.

Interested in being a critical administrative hire for a new US based team for an international investment firm? Apply today.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.