Administrative Assistant/Office Manager - Boston, MA

Our client is seeking a highly organized Administrative Assistant / Office Manager to support daily operations, executive leadership, and office administration while contributing to marketing and business development initiatives. This is a hands-on, multifaceted role ideal for a proactive professional who thrives in a fast-paced environment and enjoys wearing multiple hats.

Client Details

Our client is a well-established investment management and financial services organization known for its collaborative culture, entrepreneurial mindset, and commitment to operational excellence. The firm offers employees the opportunity to work closely with senior leadership while making a meaningful impact across the business.

Location: Boston, MA

Schedule: 4 days in office, 1 day remote

Description

Executive & Administrative Support

• Provide comprehensive calendar management and scheduling support
• Coordinate meetings, travel arrangements, and expense reporting
• Prepare presentations, reports, and correspondence
• Manage confidential information with discretion and professionalism

Office Management

• Oversee day-to-day office operations and maintain an organized workplace
• Serve as the primary point of contact for vendors, building management, and office services
• Coordinate office supplies, equipment, and facilities needs
• Assist with planning team meetings, events, and company gatherings

Operations & Project Coordination

• Support special projects and cross-functional initiatives
• Track deadlines and ensure timely completion of key administrative tasks
• Improve processes and identify efficiencies where appropriate

Marketing & Business Support

• Assist with marketing materials, presentations, and client communications
• Coordinate website, social media, and marketing collateral updates
• Support event planning, conference logistics, and outreach efforts
• Help maintain contact databases and business development materials

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Profile

A successful Administrative Assistant/Office Manager should have:

• 3+ years of experience in an Administrative Assistant, Executive Assistant, Office Manager, or similar role
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Ability to manage confidential information with professionalism
• Experience supporting senior executives is preferred
• Exposure to marketing, event coordination, or business development activities is a plus
• Self-starter who is adaptable, resourceful, and comfortable working independently

Job Offer

• Competitive salary of $80,000 - $100,000
• Hybrid work arrangement (4 days in office, 1 day remote)
• Comprehensive benefits package
• High-visibility role with direct exposure to leadership
• Diverse responsibilities with opportunities for professional growth
• Collaborative, team-oriented culture
• Stable and well-respected organization within the investment management industry

Interested? Apply today.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.