Administrative Assistant

Position Title: Administrative Assistant

Location: Portland, OR & Surrounding Areas

Schedule: Full-Time | Monday-Friday | Day Shift

Pay: $22-$28/hour DOE

Position Summary

Ultimate Staffing is actively building a pipeline of talented Administrative Professionals for upcoming opportunities with our clients throughout the Portland metro area. We regularly partner with organizations across a variety of industries seeking Administrative Assistants who can provide exceptional support, maintain organized office operations, and serve as a reliable resource for internal teams and customers. If you have strong administrative skills, a professional demeanor, and a passion for keeping things running smoothly, we'd love to connect with you for current and future openings that align with your experience and career goals.

Key Responsibilities

• Provide administrative support to managers and department teams
• Answer and direct incoming phone calls and emails
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare correspondence, reports, presentations, and other business documents
• Enter, maintain, and update records and databases with accuracy
• Organize and maintain filing systems, both physical and electronic
• Assist with meeting preparation, agendas, and note-taking
• Coordinate office supplies, equipment, and vendor communications
• Greet visitors and provide professional front-office support
• Support special projects and other administrative duties as assigned

Qualifications

• 2+ years of administrative, office support, or customer service experience preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• High attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Professional demeanor and strong interpersonal skills
• High school diploma or equivalent required; associate degree preferred

Preferred Skills

• Experience scheduling meetings and managing calendars
• Data entry and record management experience
• Experience working with ERP, CRM, or other business software systems
• Ability to handle confidential information with discretion
• Strong problem-solving and multitasking capabilities

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.