Administrative Assistant

Location: Portland, OR
Employment Type: Contract-to-Hire

Position Overview

We are seeking an experienced Administrative Assistant for a contract-to-hire opportunity with our client in Portland, OR. This position will provide administrative and logistical support to construction engineers, designers, and project managers working on large-scale facility projects.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while supporting a fast-paced engineering and construction environment.

Key Responsibilities

• Schedule, coordinate, and support virtual and in-person meetings.

• Prepare, format, and distribute meeting notes, agendas, and supporting materials.

• Provide administrative support to engineering, construction, and project management teams.

• Coordinate meetings, training sessions, team events, and related logistics.

• Maintain organized electronic files, records, and digital workflows.

• Manage calendars, emails, tasks, and administrative communications.

• Coordinate catering, supplies, and other meeting-related requirements.

• Communicate effectively with onsite and remote team members.

• Support multiple stakeholders while ensuring timely completion of assigned tasks.

• Perform additional administrative duties as needed.

Required Qualifications

• High school diploma or GED.

• Minimum of 5 years of administrative assistant or related professional experience.

• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.

• Strong organizational skills with excellent attention to detail.

• Excellent written and verbal communication skills.

• Ability to prioritize and manage multiple assignments in a fast-paced environment.

• Experience managing electronic files, calendars, emails, and digital workflows.

• Ability to work independently while supporting multiple team members and departments.

• Strong interpersonal and customer service skills.

• Ability to lift up to 25 pounds as needed.

Preferred Qualifications

• Previous experience supporting engineering, construction, or project management teams.

• Experience working within a large corporate or global organization.

• Familiarity with SharePoint, OneNote, and PowerPoint.

• At least 1 year of administrative experience in an engineering or construction environment.

• Demonstrated ability to anticipate administrative needs, take initiative, and resolve issues proactively.