Administrative Assistant (Project Coordinator)

SEA, Ltd. is a nationally recognized forensic engineering firm, with over 55 years of industry experience. We find the "why" when things fail. Our primary clients consist of attorneys, insurance companies and manufacturers. Due to growth, we are seeking an Administrative Assistant (Project Coordinator) to work in-office, in our Charlotte office. This position will support a busy team of technical engineers. Previous legal experience (paralegal, legal assistant or similar) is preferred but professional office experience is required. Qualified candidates will have demonstrated strong attention to detail and follow-up.*Please note that this is an in-office opportunity*Essential Job Functions & Responsibilities:Provide proactive administrative support for various engineers by scheduling and tracking incoming and ongoing projectsResponsible for document proofreading and letter compositionMaintaining and coordinating engineers' schedules of meetings, site inspections, depositions, mediations, arbitrations, and trials and changes to trial schedules Uploading images and documents to electronic filesHandles verbal and written client communicationsAbility to understand the relationships and interplay of parties involved in the industries in which we operate, and to regularly apply that knowledgeMaintains office files and databasesSpreadsheet creation, data entry and manipulationManage meeting and lab exam scheduling, both in-person and virtuallyProvide back up support for performing conflict checksServe as receptionist as needed Answer in-bound telephone callsAssist with time and cost entry and reviewing of invoicingRegular and predictable physical presence in the officeAccept and integrate constructive feedback into job performancePosition Requirements:Bachelor's degree preferred but commensurate experience is consideredParalegal, Legal Assistant or Legal Secretary experience a plusHigh level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook, Adobe Acrobat and DocuSignFive years or less of professional office experience is ideal for this roleProactive approach to workflowAbility to pivot between tasks as priorities change quicklyAbility to perform essential functions in a cyber-secure environmentExcellent writing skills and proofreading skillsStrong attention to detailMust have strong organizational, interpersonal, communication, time management and multi-tasking skillsPhysical Requirements:Ability to lift 20 lbs.Ability to communicate with colleagues and clientsAbility to answer phonesAbility to maneuver around the officeAbility to file foldersAbility to use a computer/keyboardBenefits:Two medical plan options Dental & vision coverage401(k) with company matchPaid vacation, sick days and holidaysCompany-paid STD, LTD and life insuranceSEA places a strong value and priority on diversity, equity and inclusion across the company. We believe these values result in a more enriched work environment for our employees and allow us to best provide to our clients. SEA is also focused on, and committed to, staff health and wellbeing. We offer several benefits aimed at health and wellbeing, including an Employee Assistance Program and a Motion Wellness Program that rewards activity through contributions to employee HSA accounts.