Administrative Assistant

Administrative Assistant

St. Louis, MO

Job Description

The Administrative Assistant provides comprehensive administrative support to a busy office location, ensuring day-to-day operations run smoothly and efficiently. This role involves a variety of clerical and organizational tasks, including invoice processing, meeting preparation, data entry, and coordination of building maintenance and services.

Responsibilities

• Provide general administrative support to the office, handling a variety of clerical and organizational tasks.
• Process invoices accurately and in a timely manner, following established procedures.
• Prepare office space for meetings, including organizing rooms, materials, and any required equipment.
• Schedule building maintenance and services, coordinating with vendors and service providers as needed.
• Perform data entry tasks with a high degree of accuracy and attention to detail.
• Handle scanning and filing of documents to maintain organized and up-to-date records.
• Communicate clearly and professionally with colleagues, vendors, and visitors, both in writing and verbally.
• Complete repetitive tasks consistently and reliably while maintaining quality and accuracy.
• Support a positive and collaborative office culture through professional conduct and teamwork.

Essential Skills

• Strong administrative experience in an office environment.
• Proficiency and comfort using Microsoft Office applications.
• Effective communication skills, both written and verbal.
• Ability to perform repetitive work while maintaining focus and accuracy.
• High attention to detail in all tasks, especially data entry and invoice processing.
• Ability to work well within the existing office culture and collaborate with others.

Additional Skills & Qualifications

• Previous experience in a similar administrative support role.
• Strong organizational skills and ability to manage multiple tasks.
• Reliability and consistency in meeting deadlines and following procedures.
• Professional demeanor when interacting with internal and external stakeholders.

Work Environment

This role is based 100% on-site in an office setting, working Monday through Friday during normal business hours. The Administrative Assistant works closely with office staff, service providers, and visitors in a professional environment that values organization, reliability, and teamwork. Daily work involves using standard office technology such as computers, printers, scanners, and Microsoft Office applications, with a focus on maintaining an orderly workspace and supporting a smooth-running facility.

This is a Contract to Hire position based out of Saint Louis, MO.

The pay range for this position is $23.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Saint Louis,MO.

This position is anticipated to close on Sep 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.