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Administrative Assistant

Eteam

Saint Louis, MO

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Detail Oriented, Event Management, Financial Services, Inventory Management, Microsoft Excel, Microsoft Outlook, Microsoft SharePoint, Onboarding, Operational Support, Operations, Organizational Skills, Presentation/Verbal Skills, Printers, Time Management, Travel Planning, USPS (United States Post Office)
LOCATION
Saint Louis, MO
POSTED
Today
Job title: Administrative Assistant
Location: St. Louis, MO (Onsite)
Duration: 12 Months
Client: Financial Services

CW-Administrative Assistant II
The Administrative Assistant provides administrative support and coordinates activities for specific individuals or teams, ensuring efficient office functioning through a range of responsibilities. Under moderate supervision, job provides an opportunity to play a key role in ensuring the success of daily operations for employees of all levels.

Key Responsibilities and Duties
  • Maintains office inventory, facilitates supply orders and completes other general office duties.
  • Supports employees with various tasks related to onboarding, appointment setting and travel arrangements.
  • Provides meeting assistance through scheduling, presentation preparation and diligent note taking.
  • Handles various office tasks related to communication and organization.
  • Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments.
  • Coordinate and arrange employee engagement events. Manage calendar and meeting requests for Site Lead.
  • Supports employees with various tasks related to onboarding, appointment setting and travel arrangements.
  • Provides meeting assistance through scheduling, presentation preparation and diligent note taking.
  • Handles various office tasks related to communication and organization.
  • Upholds organizational policy and procedures, while also ensuring office-wide coordination efforts among various teams and departments.
Educational Requirements
  • High School Preferred
Work Experience
  • No Experience Required
Physical Requirements
  • Physical Requirements: Sedentary Work

Supplier call notes:
Role Snapshot (What this actually is):
  • Mail Operations / Mail Support role supporting Trust Services
  • Handling FedEx, USPS, incoming physical mail (including checks)
  • Open, scan, route mail to recipients across locations (not everyone is in St. Louis)
  • Uploading to SharePoint, emailing docs, triggering cases in downstream SharePoint sites
  • Heavy focus on accuracy, attention to detail, and process discipline
What it's NOT:
  • Not an Admin Assistant in the traditional sense
  • No calendar management, travel booking, or exec support
Must-Have Skills:
  • Detail-oriented, observant, process-driven
  • Comfortable with Excel, Outlook, SharePoint
  • Experience with scanning, printers, document handling
  • Mailroom, shipping coordinator, or mailing coordinator backgrounds are totally viable
Work Setup:
  • Hybrid (currently 3 days onsite / 2 remote, but open to more onsite if needed)
  • Flexible hours - doesn't have to be a strict 9-5 or 40-hour week
  • Peak coverage needed roughly 9-3 or 10-3
Compliance / Screening:
  • Fingerprinting + credit check required (handling checks and sensitive mail)
Interview Process:
  • One round interview is sufficient (typical for CW/admin-style roles)

About the Company

E

Eteam

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