Administrative Assistant

Administrative Assistant / Office Manager

Washington, DC | Hybrid: Remote Mondays & Fridays; On-site Tuesday–Thursday $43/hour

Role Overview:

We are seeking an experienced, proactive Administrative Assistant / Office Manager to support the Washington, DC office. This role is ideal for a highly organized professional who thrives in a fast-paced corporate environment, enjoys multitasking, and takes initiative. The successful candidate will be a collaborative team player who is eager to learn, grow, and contribute to a well-run office.

Key Responsibilities:

Provide comprehensive administrative and office support, including:

• Coordinating business travel arrangements and managing travel and expense reimbursements using Concur
• Submitting, tracking, and managing reimbursement requests and expense payments
• Maintaining team contact lists and distribution groups
• Scheduling and hosting meetings (in-person and virtual)
• Preparing reception rooms for external guests and arranging catering or restaurant reservations
• Ordering office supplies, business cards, and handling procurement requests through Coupa
• Coordinating building maintenance requests as needed
• Handling document delivery, copying, scanning, filing, mail, and packages
• Maintaining and updating the office handbook
• Supporting ad-hoc administrative requests as they arise

Qualifications & Skills:

• Previous experience in an administrative or office support role, preferably within a corporate environment
• Hands-on experience with Concur (travel booking and expense management)
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Access) and Outlook
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize, multitask, and meet deadlines in a fast-paced setting
• Excellent written and verbal communication skills
• Collaborative, flexible, and professional demeanor with strong interpersonal skills

Preferred Qualifications:

• Bachelor's degree preferred
• Japanese language proficiency (reading, writing, and speaking) is a plus, but not required