Administrative Skills, Audiovisual, Billing, Calendar Management, Communication Skills, Conferences, Customer Relations, Detail Oriented, Documentation, Logistics, Multitasking, Operational Support, Order Picking/Packing, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Professional Services, Reconciliation, Spreadsheets, Support Documentation, Time Management, Time Tracking, Travel Planning, Vendor/Supplier Management, Writing Skills
LOCATION
Washington, DC
POSTED
6 days ago
Overview
This role supports a fast-paced, client-facing team by handling a range of operational and administrative tasks that keep day-to-day activities running smoothly. The position partners closely with senior administrative staff and provides hands-on support across scheduling, documentation, meetings, and internal initiatives.
This opportunity is primarily onsite, with limited flexibility for remote work (approximately one day per week).
Core Responsibilities
Administrative & Team Support
Process and submit time entries and reimbursement requests
Assist with coordinating workspace usage and internal resource bookings
Provide backup assistance for calendar management and travel logistics
Support general administrative workflows to ensure accuracy and timeliness
Meeting & Office Coordination
Arrange meeting spaces and required resources
Prepare and organize printed or digital materials for meetings
Conduct basic technology readiness checks prior to meetings
Coordinate refreshments and assist with room setup and reset
Project & Document Support
Assist with preparation and formatting of client-facing materials
Complete required administrative components of internal documents for review
Coordinate packaging, shipping, and delivery tracking for time-sensitive materials
Events & Internal Initiatives
Help organize internal meetings, team events, and external engagements
Support logistics for conferences or offsite activities
Track vendor invoices and assist with reconciliation activities
Communication & Coordination
Maintain regular alignment with team leads on priorities and deadlines
Provide updates on task progress through established check-ins
Interact professionally with both internal team members and external contacts
Handle sensitive information with a high level of discretion
Qualifications & Skills
Proficiency in common business tools (calendar management, spreadsheets, presentations, and shared document platforms)
Familiarity with timekeeping and expense tools; ability to follow internal guidelines and policies
Experience coordinating travel and managing vendor interactions
Comfortable supporting both in-person and virtual meetings (basic AV knowledge preferred)
Strong written and verbal communication skills
Highly organized with strong attention to detail
Ability to manage multiple priorities and meet deadlines in a dynamic environment
Professional judgment and discretion when handling confidential information
Background & Experience
Bachelor's degree required
2+ years in an administrative, coordination, or operations support role
Experience supporting meetings, travel, expenses, and vendor coordination
Background in a professional services or corporate environment is a plus
Additional Notes
This description reflects the general scope of the role and may evolve based on team needs and business priorities.
About the Company
P
Perfect Search
At Perfect Search, Inc., we are dedicated to providing our clients with the very highest quality in staffing services. Whether the needs are for permanent, temp-to-hire, contract, or temporary staffing services, we are ready to serve!