Administrative Assistant

Legal Administrative Assistant

Position Overview

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a busy Legal Department. This role is responsible for coordinating legal documentation, managing administrative operations, supporting attorneys and legal staff, and ensuring day-to-day activities run efficiently. The ideal candidate has excellent communication skills, maintains strict confidentiality, and thrives in a fast-paced professional environment.

Key Responsibilities

• Coordinate and obtain signatures for a variety of legal documents.
• Monitor and replenish United States Patent and Trademark Office (USPTO) deposit accounts.
• Schedule, coordinate, and organize meetings for legal staff.
• Order and maintain office supplies and equipment.
• Sort, screen, and distribute incoming mail.
• Generate purchase requisitions in accordance with company procedures.
• Coordinate occasional business travel arrangements.
• Prepare expense reports and reimbursement requests.
• Assist team members with special projects, track deadlines, and perform general administrative support as needed.
• Prepare, edit, and format legal documents, presentations, reports, and correspondence using Microsoft Office and other business applications.
• Maintain organized records while ensuring the confidentiality of sensitive legal information.

Qualifications

• Minimum of 3 years of administrative experience in a professional office or legal environment.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Exceptional attention to detail and accuracy.
• Demonstrated ability to handle confidential legal information with professionalism and discretion.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to work collaboratively while supporting multiple functions within the Legal Department.