Administrative Associate, College of Public Health (Phoenix, AZ)

• Coordinate processes and prioritize activities within the department and programs to meet deadlines.
• Provide administrative assistance to department faculty, staff, and students, including managing calendars, scheduling appointments and meetings, preparing correspondence, and handling inquiries promptly and professionally.
• Provide administrative support to the department chair and program directors for departmental and program business affairs, such as calendar management, search committees, timesheet approval, annual performance review, promotion & tenure review, and teaching evaluation following UA policies and procedures.
• Maintain accurate and up-to-date departmental records, files, and databases.
• Organize and maintain electronic and physical filing systems, ensuring confidentiality and easy retrieval of information as needed.
• Prioritize, assist and arrange travel for faculty and staff.
• Assists staff and faculty with purchasing, reimbursements and reconcile expenditure receipts.
• Collaborate and coordinate with accountants/business office regarding department budgets and allocation of resources.
• Assist accountants/ business office with budget monitoring and financial management activities, including processing invoices, expense reports, and reimbursements.
• Maintain accurate records of departmental expenditures and assist in budget planning and tracking.
• Provides guidance and assistance as needed to students, faculty, researchers, and other staff on policies, practices, and procedures.

Knowledge, Skills and Abilities:

• Knowledge of organization, job content, practices and procedures.
• Ability to perform work under minimal supervision with assigned general expectations.