Administrative Asst 2

Administrative Assistant


JOB SUMMARY
This Administrative Assistant position provide support to the Environmental Affairs department for Georgia Power and will be based out of the Environmental Laboratory (2480 Maner Rd SE, Atlanta, GA). The Environmental Affairs department includes a large team that is responsible for a wide variety of job functions, from laboratory work to office work to field work to project management. The Administrative Assistant position requires working in a fast-paced and collaborative environment. The position will support teams based at the Environmental Laboratory as well as teams that are based at the Georgia Power Headquarters (241 Ralph McGill Blvd, Atlanta, GA). As such, the position will also spend time at the Corporate Office at some regular frequency as needed. The ideal candidate has high initiative, is eager to learn and not afraid to ask questions, and values working with a variety of people that have different support needs. The position is responsible for administrative functions including but not limited to:

• Employee time processing
• Preparing monthly procurement card expense statements
• Calendar management, planning and organizing meeting arrangements and catering.
• Set up and break down of meeting rooms; Overall support of meetings and coordination/ approval of meeting space requests.
• Invoice reconciliation and processing | check requests.
• Purchase Requisition, Purchase Order, and Supply Chain logistic support.
• Video conference and conference bridge scheduling, set-up, and coordination
• Making travel arrangements
• Maintaining SharePoint sites
• Preparing presentations and communications
• Ordering office and breakroom supplies
• Filing, faxing, copying.
• Answering phones and taking effective messages
• Answering the building door/gate call bell and managing visitor access
• Maintaining S: Drive, Teams or SharePoint access and Outlook distributions lists
• Budget preparations and tracking / monthly accruals, as needed.
• Performing notary responsibilities, as needed
• Other department specific requirements, as needed.

Job Requirements

• High School Diploma or GED required.
• Secretarial/administrative experience in a busy, demanding environment is highly preferred.
• Experience in supporting a large department is highly desired.
• Experience with timekeeping, expense reporting, and reconciliation, arranging travel, and coordinating meetings, as necessary.
• Experience taking initiative and being an initiative-taker in day-to-day responsibilities.
• Qualification of Pre-Employment Clerical Test
• Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired but not required.
• Possessing a Notary Stamp/ Certification is highly desired but not required.

Knowledge, Skills, and Abilities:

• Ability to professionally represent the department, including professional interactions with executives, managers, peers, department employees, vendors, and other business partners.
• Ability to multi-task, to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision.
• Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions, while ensuring the manager remains abreast of daily activities and requests.
• Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests.
• Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants and across the Company and provide back-up support to others as needed.
• Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction.
• Must possess excellent customer service, time management, phone, interpersonal, and communication skills.
• Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, and Outlook)
• Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations utilizing such data.
• Proficiency in or ability to learn various Client Systems and tools, including for timekeeping, expenses, travel, and purchase orders and invoicing.
• Must utilize good judgment and decision-making skills to either involve leadership or make independent decisions, as appropriate.

Behavioral Attributes:

• Possess and display behaviors consistent with Our Values: Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance
• Sustained professional demeanor.
• Maintain confidentiality of sensitive information.
• Maintain a customer service mindset.
• Demonstrate flexibility and adaptability to changing priorities.
• Demonstrate initiative and drive to deliver positive results.
• Must be a collaborator that is customer focused and service oriented.
• Able to exercise independent judgment and discretion and able to work with minimal direction.

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.