Administrative Coordinator - Business & Community Education

Administrative Coordinator - Business & Community Education

Salary

$63,466.00 - $87,858.00 Annually

Location

Gresham Campus, OR

Job Type

Full-time

Job Number

2026-00059

Division

Advancement and Community Engagement

Opening Date

10/08/2026

• Description
• Benefits
• Questions

Job Summary and Responsibilities/Duties

For best consideration, please submit application materials by November 6, 2026.

• To be considered for this role, please submit a complete application including Employment History, Resume & Cover Letter. In your Cover Letter, please tell us how your education and experience prepares you to meet the goals of this position.

Job Summary

Performs a wide variety of complex administrative, operational, financial, registration, and program support activities on behalf of community education, continuing education, workforce development training, contract training, entrepreneurship initiatives, and related educational services. Serves as liaison with internal and external faculty, staff, students and stakeholders.

Essential Duties

• Acts as the main point of contact for the community and continuing education program. Supports students, instructors, employers, community partners, and the public regarding registration, scheduling, program information, payments, refunds, and general inquiries.
• Assist in department budget preparation and control activities. Maintains department budgets' records and verifies expenditures; records, inputs, updates, verifies, extracts and reviews budget and financial data to ensure appropriate usage and allocations; resolves issues and/or discrepancies in accordance with college policies and procedures. Processes refunds, reimbursements, invoices, purchase orders, encumbrances, and other financial transactions in accordance with college policies and procedures.
• Maintains and updates registration, enrollment, payment, participant, and other departmental records and databases. Researches and resolves discrepancies, and escalates concerns as appropriate. Collects, and tracks, and maintains records to support state, federal, grant-funded, and regulatory reporting.
• Facilitates instructor, contractor, volunteer instructor, and company agreements and assists with preparation, tracking, invoicing, payment, amendments, renewals, and supporting documentation.
• Supports management, faculty, and staff in the ongoing initiation, development, facilitation, monitoring and adjusting of class scheduling; researches and assists with instructor employment issues, facility concerns, student registration issues, scheduling conflicts and service problems. Coordinates and processes schedule changes, course additions and cancellations as necessary; develops and processes term teaching assignments for instructors within budgetary, and contractual limitations.
• Assists with contract training administration including invoicing, payment tracking, budget monitoring, and coordination with financial staff. Coordinates instructor reimbursements, contract payments, and related documentation.
• Coordinates operational support for specialized programs, trainings, certifications, and community-based educational activities, including facility scheduling, participant communications, logistics, parking arrangements, room scheduling, and compliance documentation.
• Assists with admissions, registration, onboarding, and participant intake processes for business and community education programs.
• Assists with the administration of instructor hiring, onboarding, contracting, and compensation processes in collaboration with Human Resources and other college departments.
• Provides administrative assistance and support in project research, data collection, preparing reports, calendar maintenance, meeting coordination, and related activities.
• Coordinates workshops, seminars, contract trainings, community events, and related educational activities.
• Acts as a primary administrator in the registration, payment, scheduling, and customer management systems. Assists with testing, troubleshooting, upgrades, and user support as needed.
• Assists in the coordination and implementation of program policies, processes, procedures, and documentation to ensure efficiency, compliance, and quality customer service.

Additional Duties

• Provides work direction, scheduling assistance, and training support for clerical staff, temporary employees, and student workers as assigned.
• Performs all other duties as assigned.

Minimum and Desired Qualifications

Minimum Qualifications

Education: High School Diploma/GED or equivalent.

Experience/Training:

• Minimum (5) years of experience providing administrative coordination and support to complex programs, management, and staff
• Intermediate skills in word processing, spreadsheets, and databases, preferably Microsoft Office
• Experience working with diverse backgrounds within the Colleges community, students, employees, businesses, and community partners; demonstrated commitment to promoting access and diversity.

At the Colleges discretion, additional qualifying education may substitute for experience, on a year for year basis

Preferred Qualifications

• Experience working with registration software, customer relationship management systems, or continuing education management systems.
• Experience with invoicing, purchasing, contract administration, budgeting support, and financial recordkeeping.
• Experience supporting workforce development, continuing education, community education, or similar programs.

Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs)

Knowledge, Skills and Abilities

Knowledge of:

• Computerized database systems, registration systems, customer relationship management systems, word processing, spreadsheet applications, presentation software, and business applications.
• Basic budgeting, purchasing, invoicing, encumbrances, account reconciliation, and financial recordkeeping.
• Contract administration, documentation management, and record retention practices.
• Instructional, workforce development, and continuing education operations and processes.
• Data collection, analysis, reporting, and record management techniques.
• Local, state, and federal privacy laws and regulations related to student and participant information.
• General office practices, procedures, equipment, and techniques.
• Effective customer service practices.

Ability to:

• Develop, maintain, and monitor complex registration, scheduling, invoicing, and financial tracking systems.
• Coordinate multiple projects, deadlines, contracts, and priorities simultaneously.
• Research, troubleshoot, and resolve registration, payment, scheduling, and customer service issues.
• Prepare and maintain accurate financial, enrollment, contract, and operational records.
• Interpret and apply policies, procedures, contracts, agreements, and financial documentation.
• Prepare reports, correspondence, forms, and supporting documentation.
• Work independently with minimal supervision.
• Provide exemplary customer service in a courteous, responsive, and professional manner.
• Effectively handle confidential information.
• Learn and utilize a variety of software systems and technologies.
• Work effectively and collaboratively in a dynamic, multi-tasking environment.
• Communicate effectively with students, instructors, employers, community partners, and college personnel.

Working Conditions and Important Information

Job Details

Employee Group: Classified Employee Association (CEA)

Classification: CEA Range 32

Employment Type: Full-Time (1.0 FTE)

FLSA Status: Non-Exempt (Salaried)

Compensation: $63,466-$87,858 Annually

Schedule: 40 hours per week, Monday - Friday

Remote Eligibility: This position may be eligible for remote work on a hybrid basis upon approval.

Working Conditions

Works assigned schedule and exhibits regular and predictable attendance. Work is typically performed in a normal office environment while sitting at a computer terminal. Visual eye strain and repetitive hand/wrist motion may occur from extensive computer and keyboard use.

Occasional evening hours and local travel may be required to support community education programs, contract training activities, and special events.

Salary Placement

Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the Collective Bargaining Agreement and in accordance with all applicable state and federal laws. Please include all relevant full and part-time experience (including unpaid and volunteer experience) in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.

Mt. Hood Community College Classified Employee Benefit Summary

The following is a brief description of the benefits offered by Mt. Hood Community, this is intended to be a summary only - any errors or omissions are unintentional. Please refer to benefit booklets, plan documents, college policy and regulations for more detailed information. Greater detail regarding fringe benefits is available in the Classified Association Bargaining Agreement.

COLLEGE PAID BENEFITS

Health Benefit Options

MHCC is a member of the Oregon Educators Benefit Board (OEBB) which administers Medical, Dental, Vision, Life Insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD) and Employee Assistance Plan (EAP). New employee Fringe Benefits are effective the first day of the month following date of employment. Available medical, dental and vision plans and rates are available at https://mhcc.edu/about/jobs/work-at-mhcc.

MHCC will only pay the premium portion for medical, dental and vision coverage for your spouse/domestic partner and/or eligible dependents if they are not covered under another policy.

If you elect to have double coverage for a spouse/domestic partner or eligible dependent, you will be required to have the premium associated with the double coverage deducted out of your payroll check each month.

Important Retirement Information:

Make sure you are enrolled in the medical, dental and/or vision plans you want when you retire. Retirement is not considered a Qualified Status Change (QSC) so you cannot add or change plans at the time of retirement.

In order to ensure that a spouse/domestic partner and/or eligible dependent can be covered when you retire you will need to enroll them on MHCCs policy at the open enrollment period prior to your retirement date even though they may be covered under another policy. The College will waive the double coverage premiums when an employee is adding a spouse/domestic partner and/or eligible dependents during open enrollment period prior to the employee's anticipated retirement date for that plan year.

Other College Paid Insurances

• Life Insurance=Coverage = $50,000

• Accidental Death & Dismemberment (AD&D) Coverage = $50,00

• Long Term Disability (LTD)

Approved benefit claims begin after 90-day elimination period. Maximum benefit is 66 2/3 of monthly salary; benefit may be adjusted based on other income received by retirement benefits.

Public Employees Retirement Plan (PERS)

Consistent with PERS rules, the employee contributes 6% of their gross salary into an Individual Account Program (IAP) with PERS. The contribution is set up automatically. At the time of retirement, based on one of the following programs, a monthly pension benefit is calculated. Please refer the Public Employees Retirement System (PERS) website for detailed information on retirement benefits: http://oregon.gov/PERS/.

Public Employees Retirement System - Tier One/Tier Two: Hired by a PERS employer before August 28, 2003 and have an active account.

Oregon Public Service Retirement Plan - OPSRP: Hired on or after August 28, 2003 and do not have active account in the PERS Program.

Tuition Waiver Plan

The College will maintain the Tuition Waiver Plan for employees, their spouses, and their dependents through age 23 who qualify as dependents. Employees and their spouse/domestic partner will pay only course specific fees. Instructional fees for work-related classes taken by an employee at the request of the supervisor will be waived.

Employee Assistance Program (EAP)

MHCC's Employee Assistance Program (EAP) is through Canopy which provides services to help people privately resolve problems that may interfere with work, family, and other important areas of life.

The EAP provides FREE (no charge for utilization) and confidential services to employees and their dependents, living at or away from home, and all household members, related or not. MHCC employees, spouses/domestic partner, dependents and their eligible household members have eight (8) free EAP services per new issue, including relationship, family, stress, anxiety, and other common challenges. Employees must get a referral from the EAP for each issue for services to be covered. Find more information about our Employee Assistance Program (EAP) here.

Use of MHCC Swimming Pool

Full-time employees and dependents have free access to the MHCC swimming pool during open recreation sessions. Swimming classes through the American Red Cross Learn-to-Swim program are not free under the tuition waiver plan or the swim pass. Employees are responsible to pay for the classes.

Vacation

Scheduling and Use of Vacation Leave

Vacation time may be taken only with the prior approval of the supervisor and cannot be granted before it is accrued unless it is to the mutual benefit of the College and the employee.

All employees must request vacations to the employee's supervisor in writing not less than two (2) weeks in advance for approval to use more than two (2) days, and not less than one (1) week in advance when requesting two (2) days or less. This advance notice requirement may be waived in the sole discretion of the employees supervisor.

A department may delineate specific periods during the year when, due to operational need, vacations may not be approved. Outside of those periods, if a vacation request is denied, the employee and supervisor will immediately discuss a reasonable alternative time for vacation. If the delay results in an employee's accrual exceeding maximum limits as defined in the chart below, during the next three months, the employee will be paid forty (40) hours of vacation in their next regular pay distribution. The hours paid will be deducted from the accrued vacation time.

Vacation Accruals

Vacation time will begin accruing from the first day of employment with the College. Classified employees will accrue vacation on a monthly basis. The vacation accrual rates are as follows for full-time employees who remain employed for twelve (12) months.

Employees working less than twelve (12) months or less than full-time will accrue vacation on a prorated basis, based on the percentage of full-time worked or the percentage of the year worked by the employee.

An employee's total balance of accrued vacation may not exceed two (2) times their annual maximum accrual rate.

Separation from Employment

In case of an employee's termination or resignation, accrued vacation pay will be included in the employee's last check except if the employee has not completed their probationary period.

Sick Leave

At the time of hire, employees will receive eighty (80) hours of sick leave. Thereafter, employees will accrue sick leave at the rate of one (1) day per full month worked. Sick leave will be available to employees as it is accrued. Those employees who are not employed on a twelve (12) month basis will accrue sick leave on a prorated basis of actual time worked. Employees who work less than full-time will accrue sick leave on a prorated basis, based on the percentage of full-time worked, excluding overtime hours worked.

Holidays

The term "holiday" means each of the following days:

Any other day observed by the College as a legal holiday. If a holiday falls on Saturday, Friday will be a paid holiday. If a holiday falls on Sunday, Monday will be a paid holiday.

Additional Information

Detailed information regarding all Classified Employee benefits are available in the Classified Bargaining Agreement.

01

Do you have a High School Diploma/GED or equivalent?

• Yes
• No

02

Do you have at least (5) years of experience providing administrative coordination and support to complex programs, management and staff?

• Yes
• No
• I believe I have an equivalent combination of formal education and work experience to meet this requirement.

03

Do you have Intermediate (or higher) skills in word processing, spreadsheets, and databases, preferably Microsoft Office?

• Yes
• No

04

Do you have experience working with diverse backgrounds similar to the colleges community, students, employees, businesses, and community partners AND a demonstrated commitment to promoting access and diversity?

• Yes
• No

Required Question

Employer Mt. Hood Community College

Address 26000 SE Stark St.

Gresham, Oregon, 97030

Website https://www.schooljobs.com/careers/mhcc