Position Details
Position Information
Posting date 05/28/2026 Closing date Open Until Filled Yes Position Number 1127933 Position Title Administrative Coordinator Hiring Range Minimum $22.35 Hiring Range Maximum $27.94 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule
Monday through Friday, 8 am to 5 pm. Our hire will need to be within commuting distance to campus.
Location of Position
Hanover, NH
Blunt Amuni Center
Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. NA Is this a grant funded position? No Position Purpose
Provides comprehensive administrative and operational support for the Advancement division. This role provides administrative support for the Vice President for Alumni Relations' calendar, travel and meeting logistics, ensuring well-organized agendas, timely schedule adjustments and thorough preparation for engagements. Coordinates prompt processing of business reimbursements for Vice President and other key team members in accordance with institutional policies. Supports onboarding activities ensuring an efficient, professional, and positive hiring experience. Serves as primary support for Blunt front desk operations, building services, and shared administrative functions for Advancement Business Operations, including special projects and centralized communications.
Description Required Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities
Note: Employment will be contingent upon possession of a valid U.S. or Canadian driver's license and continued qualification as an Approved Driver under the Dartmouth College Driver Safety and Motor Vehicle Policy.
Preferred Qualifications Department Contact for Recruitment Inquiries Cindy Hodgdon Welch Department Contact Phone Number 603-646-3925 Department Contact for Cover Letter and Title Cindy Hodgdon Welch, Associate Director, Advancement Business Operations Department Contact's Phone Number 603-646-3925 Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Applicants advancing from a screening interview to a final interview stage will be asked to complete technology assessments in Microsoft Office.
Please note this position is not visa sponsorship eligible.
Quick Link https://searchjobs.dartmouth.edu/postings/85852
Key Accountabilities
Description
Front Desk and Administrative Support
Oversees the Vice President for Alumni Relations' calendar, travel, and meeting logistics, ensuring well-organized agendas, timely schedule adjustments, and thorough preparation for engagements. Coordinates extensive travel plans tailored to individual preferences, maintains detailed itineraries, and ensures prompt processing of business reimbursements for Vice President and other key team members in accordance with institutional policies.
Serves as the first point of contact for visitors, staff, and candidates, ensuring a secure, professional, and welcoming environment. Serves as primary support for Blunt front desk operations, mail, and general inquiries, while providing broad administrative support to the division. Provides cross-coverage for front desk operations across multiple locations, including temporarily supporting alternate sites as needed to ensure uninterrupted service. Coordinates staff onboarding activities and facilitates onboarding by coordinating workspace setup, telecommunications access, and necessary supplies to create a positive and seamless experience for new employees. Partners closely with Alumni Operations team to support general operations. Safeguard confidential information and handle all sensitive data and information with discretion, integrity, and professionalism.
Percentage Of Time 65 Description
Building Operations and Services Coordination
In partnership with campus service providers and ABO leadership, coordinates day-to-day building operations for Advancement Business Operations. Manages office moves, space assignments, and workspace setup, supporting effective space utilization and planning efforts. Coordinates maintenance and repair requests, tracks recurring issues, and facilitates timely resolution in collaboration with Facilities and external vendors. Coordinates vendor access and service delivery, ensuring work is completed efficiently and with minimal disruption. Maintains building directories, maps, and space records. Serves as a liaison to Facilities, IT, vendors, and other campus partners, and supports building safety and compliance efforts by coordinating emergency preparedness activities, reporting hazards or incidents, and assisting with access control and security-related needs. Manages Winship and Zimmerman Lounge room reservations and office supplies, ensuring Ellie's café supplies are stocked.
Percentage Of Time 15 Description
Programs, Projects, and Shared Services
Working closely with ABO and Alumni Operations, manages a portfolio of special projects and shared administrative services that support divisional operations. Coordinates logistics for divisional activities and events, including staff gatherings and seasonal processes such as Winter Break planning. Maintains oversight of the off-site building security system, ensuring functionality and coordinating issue resolution. Provides campus courier services, including mail distribution, package handling, and bank deposits. Works with ABO on management of copier services contracts, maintenance, and repairs.
Percentage Of Time 15
Supplemental Questions
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Current Dartmouth employee (Please specify full name below)
Word of mouth
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jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
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Dartmouth's Job Board (searchjobs.dartmouth.edu)
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(Open Ended Question)
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