Administrative Coordinator

Our client, a prestigious Am 100 law firm, is seeking an Administrative Coordinator. This role is essential for providing administrative support across Regional Offices and for various Firmwide initiatives and activities.

Job Responsibilities:

• Offer administrative support to multiple departments such as operations, facilities, finance, practice innovation, and talent management.
• Maintain and manage administrative files, spreadsheets, and databases, and generate reports and presentations as needed.
• Coordinate and organize office and social events, and manage office-specific programs.
• Update and maintain processes and systems related to office relocations, secretarial reassignments, and other office logistics.
• Assist with budget monitoring and maintenance.
• Serve as the administrative point of contact for internal and external communications on behalf of C-Level executives or the Senior Administrative Manager.
• Manage additional administrative projects and tasks as assigned.

Proficiencies:

• Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-based conference tools.
• Skilled in coordinating training programs and managing events.
• Strong command of English grammar, spelling, and punctuation.
• Basic understanding of talent management systems such as PeopleSoft, SuccessFactors, and Workday.
• Familiarity with document management applications like WorkSite.

Qualifications:

• Associates or Bachelors degree preferred.
• Minimum of 3 years of administrative experience in a professional services or legal environment.

This position requires the ability to work overtime as needed and offers the opportunity to play a key role in the smooth operation of the firms regional and firmwide functions.

Hybrid schedule

SKILLS AND CERTIFICATIONS [note: bold skills and certification are required]
Associates or Bachelors degree preferred.
Minimum of 3 years of administrative experience in a professional services or legal environ
Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-
Advanced proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-
Familiarity with document management applications like WorkSite.
Basic understanding of talent management systems such as PeopleSoft, SuccessFactors, and Workday.