ADMINISTRATIVE COORDINATOR

Job Posting: Administrative Coordinator JO#6710

Judicial Council of California

JC-537978

• Administrative Coordinator JO#6710

ADMINISTRATIVE COORDINATOR

$5,933.00 - $8,305.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 12/4/2026

Application Methods:

By Mail

Print Job

Save Job

Job Description and Duties

RESPONSIBILITIES

• Manage and maintain calendars for the Director and Deputy Director, and schedule meetings and events.
• Prepare, review, and edit documents, reports, presentations, and correspondence for completeness, accuracy, and compliance.
• Coordinate travel arrangements and process expense claims.
• Maintain detailed filing and records management systems.
• Communicate with internal and external stakeholders regarding assignments and projects and create and maintain tracking logs for both.
• General office administration including answering phones, responding to messages, and sorting and distributing mail.
• Maintain and update office procedures, train incoming support staff, and advise staff on procedures.
• Maintain agency wide subject matter expert list.
• Order, track, and monitor supplies for the office.
• Receive, track, and review all public access records requests assigned to the office.
• Attend required training and other meetings, as needed.
• Other duties, as assigned.

Working Conditions

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. The Sacramento office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's Sacramento office at least two days per week, based on their office leader's direction, and reside in the areas surrounding this location. To be eligible for Judicial Council employment and participation in the Judicial Council's Hybrid Work Program, a prospective or current employee's primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

• ADMINISTRATIVE COORDINATOR

Additional Documents

• Job Application Package Checklist

Position Details

Job Code #:

JC-537978

Position #(s):

156-100-3010-XXX

Working Title:

Administrative Coordinator JO#6710

Classification:

ADMINISTRATIVE COORDINATOR

$5,933.00 - $8,305.00

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

OVERVIEW

The Judicial Council of California is accepting applications for the position of Administrative Coordinator with the Leadership Support Services office. Under the supervision of the Leadership Support Services (LSS) Director, the Administrative Coordinator works independently to support the daily activities of the Director and Deputy Director, ensuring effective oversight of the Leadership Support Services Office. The Administrative Coordinator routinely interacts with external stakeholders, including Judicial Council members, trial and appellate court leadership, and court staff, as well as internal executive leadership and senior management. The role is responsible for complex administrative support, logistics, scheduling, document preparation, and coordination of meetings and events.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

Department Website: http://www.courts.ca.gov/careers

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 12/4/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Judicial Council of California

Primary Cert Contact

Attn: Please Apply in the Benefits Section

455 Golden Gate Avenue

San Francisco, CA 94102-3688

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

MINIMUM QUALIFICATIONS

Three (3) years of administrative support experience, including some experience in area(s) of

assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper

management, etc.).

OR

Associate's degree, preferably in area(s) of assignment, and one (1) year of administrative support

experience, including some experience in area(s) of assignment (such as accounting, writing/editing,

database/spreadsheets, direct support to upper management, etc.). Additional directly related

experience and/or education may be substituted on a year-for-year basis.

OR

One (1) year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with

the Judicial Council of California or one year of experience performing the duties of a class

comparable in the level of responsibility to that of an Administrative Specialist, Facilities Specialist,

or Fiscal Services Specialist in a California superior court or California state-level government

entity.

Desirable Qualifications:

• High level of reliability with a strong sense of accountability for team coverage.
• Self-starter, motivated learner.
• High quality, detail-oriented work experience.
• Experience working with executive-level positions, court personnel, or fast-paced administrative work.
• Political acumen and confidential.

OTHER

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.courts.ca.gov/careers

Human Resources Contact:

Mikayla Spruell

(916) 643-7015

jobs@jud.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Sandra Grace

(415) 865-8944

Sandra.Grace@jud.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Supplemental Questionnaire

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

1. Please explain what interests you about this position.

2. Describe your experience with Microsoft Office Suite (e.g., Outlook, Word, Excel, SharePoint, Teams).

3. Describe your ability to work in a fast-paced, high-demand role.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.