Administrative Professional 1 - 20023351

THIS IS A REPOSTING.... IF YOU APPLIED PREVIOUSLY, YOU MUST APPLY AGAIN TO BE CONSIDERED.

What You'll Do:

• Processes discipline packets
• Types, copies, logs and serves employee Pre-Disciplinary Conference Notices
• Manages hearing schedule
• Distributes Pre-disciplinary packets
• Completes confidential documents/materials
• Maintains database for grievances filed by unions and exempt employees
• Responsible for preparing correspondence and reports from rough draft /dictation
• Composes and types correspondence
• Screens incoming calls and responds to inquiries
• Assigns grievance numbers
• Maintains grievance files
• Handles grievance communication between management and unions and employees
• Tracks union leave
• Compiles data related to collective bargaining and negotiations
• Assists employee equal opportunity (EEO) staff with hearings and reports
• Compiles information for position statements for EEO complaints
• Assist Correctional Warden Assistant 2 and acts as back-up to Wardens Administrative Professional 4
• Opens, logs and distributes mail, answers phones, greets visitors, files, and maintains inventory of supplies/orders as needed
• Prepares records retention and disposal schedules and monitors record transfers
• Collects, correlates/mails monthly reports
• Substitutes as Warden's secretary
• Assist committees (e.g., local control, publication screening, etc.)
• Coordinates daily workflow of assigned area(s)
• Revises content of manuals and notebooks, maintains security and confidentiality of assigned work area(s) including safe and sanitary conditions
• Performs other duties as required

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

• Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management