Administrative Support Associate

Position Information

General Information

Vacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001407 NC Salary Grade Equivalency NC03 Classification Title Admin Support Associate - Advanced Working Title Administrative Support Associate Salary Range $35,212 - $48,417 Anticipate Hiring Range $35,212 - $44,015 FLSA Status Non Exempt Division Academic Affairs Department Col of Arts & Architecture (Col) Work Unit Theatre Work Schedule

8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position

The Administrative Support Associate provides administrative support to the Chair of the Department, 16 full-time faculty members, and 5 part-time faculty members. Serves as assistant to Department Chair, assisting with calendar, personnel reappointment and tenure paperwork, handles all aspects of faculty searches, from advertisement, letters, and travel. Assists in new curriculum preparation, prepares student evaluation packets, student services, room scheduling and special projects, processes all travel authorizations and reimbursements for full time faculty, hiring and orienting to department, prepares offices for new personnel, tracking time sheets for student workers, and hiring and training student workers. Orders office furniture, business cards, keys, set up telephones and computers.

Minimum Education/Experience

Required Minimum Qualifications:

Graduation from high school or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

This position is characterized by the performance of a variety of administrative, secretarial, and office support duties that are general to an academic unit and specific to a Theatre Department and theatre production. While the position doesn't require a background in theatre, it requires a learned knowledge of the office and work unit policies and procedures, and the ability to communicate information involving programs, functions, and services specific to theatre education and theatrical production, academic scheduling, and theatre research, including the following:

• Travel reimbursement policy and procedures
• Recording the schedule of classes
• Organizing catering for multiple annual events
• Recording and distributing agendas and minutes from departmental meetings on time
• Facilitating the employment process from job posting to completion
• Ordering scripts and applying for copyright permissions for theatrical productions
• Preparation of documents and reports
• Use of office technology, compiling records, organizing, and maintaining files
• Facilitating communication between administration, faculty, and students
• Posting email and social media information to all stakeholders as needed
• Greeting//referring/ assisting visitors/clients/staff/others
• Mail distribution and photocopying

The work often involves a public contact role to clarify or provide information regarding the activities of the work unit.

Position may serve as the primary staff assistant to a department or program manager

Other Work Responsibilities

Other duties as assigned.

Departmental Preferred Experience, Skills, Training/Education

• Experience in office, business, and/or program administration preferred.
• High proficiency in office technology and ability to learn/use campus-specific systems; excellent written communication, verbal/interpersonal, and customer service skills required.
• Demonstrated use of Microsoft Office Suite software applications to achieve efficient and productive analysis, reporting, and presentation results (Word, Excel)
• Experience using the Google suite of apps for workplace coordination or collaboration.
• Experience in planning departmental events and processing travel arrangements.

Necessary Licenses or Certifications Work Location Robinson 363 Posting date 07/09/2026 Closing date 07/16/2026 Proposed Hire Date 08/16/2026 Contact Information Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• UNC Charlotte Website

• HERC Job Board

• Inside Higher Education

• Mitratech Circa (formerly known as Local JobNetwork)

• Another Website

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Other

• Where did you learn about this posting?

(Open Ended Question)

• • Do you have a High School Diploma/GED; or an equivalent combination of education and experience?

• Yes

• No

• • Do you have professional experience planning departmental events and processing travel arrangement? If yes, please explain your experience.

(Open Ended Question)

• • Have you used Microsoft Office and Google Suite? If yes, how?

(Open Ended Question)

• • Do you have experience working in an office administration role? If so, please describe your role and the work you performed.

(Open Ended Question)

• • Please describe your customer service skills and your understanding of "customer service."

(Open Ended Question)

• • Please explain your experience in the arts.

(Open Ended Question)

• • Do you have professional experience working with faculty and students in a college/university setting? If yes, please explain your experience.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest

Optional Documents

• Contact Information for References