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Administrative Support Specialist

Commander, Navy Installations Command

Washington, DC

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JOB DETAILS
SKILLS
Adjudication, Administrative Skills, Calendar Management, Call Monitoring, Data Quality, Documentation, Federal Government, Go Programming Language (Golang), Government, Leadership, Legal, Mail Processing, Maintain Compliance, Materials Tracking, Onboarding, Organizational Skills, Peace Corps, Presentation/Verbal Skills, Records Management, Risk Management, Schedule Development, Time Management, Training/Teaching, Travel Planning, United States Citizen, United States Department of Agriculture (USDA), Volunteer Experience
LOCATION
Washington, DC
POSTED
Today
Summary

This position is located in the U.S. Department of Agriculture (USDA), Risk Management Agency (RMA), Office of the Administrator (OA) in Washington, DC.

The primary purpose of this position is to serve as the Administrative Support Specialist to the Administrator. Theincumbent accomplishes a variety of administrative and program duties, applying a comprehensive knowledge of administrative concepts, programs, policies, and exercising independent judgment.

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Duties

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  • Serves as theprimary point of contact and ambassador for RMA, professionally engaging with government officials, industry leaders, and stakeholders.
  • Assist with the onboarding and offboarding of personnel within the office.
  • Serves as RMA stakeholder correspondence coordinator, ensuring correspondences are processed in a timely manner.
  • Manages scheduling, appointments, meetings, telephone calls, and travel arrangements for the Administrator.
  • Manages official correspondence records and ensures compliance with federal documentation policies, including submission to the National Archives.
  • Oversees briefing materials and ensures meeting objectives are met.
  • Acts as the focal point for all actions involving the RMA Administrator, handling sensitive and confidential assignments.
  • Oversees scheduling, vetting meeting requests, and preparing responses on behalf of the Administrator.
  • Ensures the accuracy of information and data provided to the Approving Official in support of purchases made with the government travel card.
Requirements

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Conditions of employment
  • You must be a US Citizen or US National.
  • Males born after 12/31/1959 must be Selective Service registered or exempt.
  • Subject to satisfactory adjudication of background investigation and/or fingerprint check. If selected, you may be sent instructions on obtaining fingerprints. Please note we are unable to reimburse for any fees incurred.
  • Probationary and Trial Period - Successful completion of a 1-year probationary period or 2-year trial period unless previous federal service is creditable. Refer to Next Steps for more information.
  • Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
  • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov.
Qualifications

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.

Time-in-Grade Requirement: If you are a current federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must meet time-in-grade (TIG) requirements of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. You must meet this requirement by the closing date of this announcement.

Your application and resume must clearly show that you possess the experience requirements. If education is required or being used to qualify, you must submit a copy of your transcripts.

Specialized Experience Requirement

For the GS-12grade level: You must have one year of specialized experience equivalent to the GS-11 grade level in federal service or comparable experience not gained through federal service. Specialized experience is defined as:
  • Experience performing and coordinating a full range of administrative specialties with professionalism and discretion to include: managing complex travel itineraries using travel planning systems such as Concur, Defense Travel System, Go.gov, Navan, Perk, etc.;
  • Producing clear vetting reports on meeting participants for the Administrator and Chief of Staff's review; identifying and reporting any conflicts, sensitivities, or issues associated with any proposed speech mentions or meetings;
  • Supervising day-to-day operations of the office, including monitoring calls, greeting visitors, preparing briefing documents, and ensuring all needs of the Administrator are met; and responding to first line inquiries and outgoing correspondence, ensuring alignment with the Administrator's goals and objectives and readiness for leadership signatures.


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

Career Transition Assistance Plan (CTAP) or Reemployment Priority List (RPL): Visit the OPM website for information on how to apply as a CTAP/RPL eligible. To exercise selection priority for this vacancy, CTAP/RPL candidates must meet the basic eligibility requirements and all selective factors. CTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP applicants must receive a rating of at least 85 out of a possible 100.

Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period.

Telework: This position is eligible for telework as determined by the agency policy.

Incentives: Recruitment and/or relocation incentives may be authorized.

Bargaining Unit: This is a non-bargaining unit position.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.



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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

About the Company

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Commander, Navy Installations Command

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