AP Manager

Position Overview

We are seeking an experienced and detail-oriented Accounts Payable Manager to oversee the organization's accounts payable operations, ensuring accurate, timely, and efficient processing of vendor invoices and payments. This individual will manage the AP team, maintain strong vendor relationships, establish internal controls, and ensure compliance with company policies and accounting procedures.

Key Responsibilities

• Oversee the full-cycle accounts payable process, including invoice processing, coding, approvals, payment runs, and vendor reconciliations.
  

• Manage, mentor, and develop the accounts payable team, providing guidance and performance feedback.
  

• Ensure timely and accurate processing of high-volume invoices and vendor payments.
  

• Review and approve invoices, expense reports, check runs, ACH payments, and wire transfers.
  

• Maintain vendor relationships and resolve payment discrepancies and billing issues.
  

• Oversee month-end and year-end AP closing activities, including accruals and account reconciliations.
  

• Monitor AP aging reports and manage outstanding invoices to ensure timely payments.
  

• Establish and improve AP policies, procedures, and internal controls.
  

• Ensure compliance with GAAP, company policies, and applicable tax regulations.
  

• Collaborate with Accounting, Procurement, Finance, and other departments.
  

• Assist with audits by providing supporting documentation and financial records.
  

• Identify opportunities to streamline workflows and improve AP efficiency.
  

• Oversee vendor setup, W-9 collection, and 1099 reporting.
  

Requirements

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
  

• 5+ years of accounts payable experience, with 2+ years in a supervisory or management capacity.
  

• Strong understanding of full-cycle accounts payable and general accounting principles.
  

• Experience managing an AP team and high-volume invoice processing.
  

• Knowledge of GAAP, month-end close, accruals, and account reconciliations.
  

• Strong Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and formulas.
  

• Excellent organizational, analytical, and problem-solving skills.
  

• Strong communication and vendor relationship management skills.