Position Summary
This position serves as the primary bridge between standard corporate accounting-including month-end close, accruals, journal entries, and tax compliance—and AP processing- verifying, coding, and reconciling invoices.
Career Opportunity: Because this role acts as a bridge between transactional AP and broad accounting, it provides a track to higher-level corporate finance roles.
Duties and Responsibilities
- Assists the AP Manager and Accounting Manager with managerial duties as directed.
- May oversee functions of the department in the Manager’s absence as directed.
- As the subject matter expert for the AP function, will assist the AP Manager in checking/reviewing the work product of a staff of AP Specialists.
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
- Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
- Knowledgeable in Accrual Accounting, account reconciliations and creating journal entries.
- Maintains accounting ledgers by verifying and posting account transactions.
- Proficient Excel skills capable of creating/using pivot tables and v-lookup functions.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Maintains historical records by filing invoices and checking remittances.
- Protects organization's value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes accounting and organization mission by completing related tasks timely.
- Assist with general ledger coding questions.
- Personal Property Taxes and Unclaimed Property Tax.
- Prints and obtains signatures on all accounts payable checks
- Assists in monthly closings
- Maintains vendor information, determining if vendors are 1099 vendors, sending out W9 requests
- Processes annual 1099s for vendors
- Periodically escheats monies to state as needed
- Other tasks and special projects as assigned.
Experience, Skills and Education
- Associate Degree or a bachelor’s degree in accounting/finance preferred.
- 5+ years of recent hands-on, corporate accounting experience.
- Ability to supervise or review the work of other accountants.
Skills: Attention to Detail, Thoroughness, Organization, Analyzing Information, Strong Customer Service skills, Good communication skills – both written and verbal, Understanding of general ledger chart of accounts, Basic accounting knowledge a plus, Maintaining Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills, Proficient with MS Word and Excel, Experience with multiple checking accounts a plus, Experience with Accounting Systems a plus – especially MS Dynamics (Great Plains).